RFI-TDM.pdf

DISCLAIMER

THIS REQUEST FOR INFORMATION (RFI) IS FOR INFORMATIONAL AND MARKET RESEARCH

PURPOSES ONLY. THIS IS NOT A SOURCES SOUGHT NOTICE, REQUEST FOR PROPOSAL, OR

SOLICITATION. IT DOES NOT CONSTITUTE A PERFORMANCE WORK STATEMENT, STATEMENT

OF WORK, OR ANY COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO SOLICIT OR AWARD A

CONTRACT OR TASK ORDER AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY VOLUNTARY. THIS RFI IS BEING

USED TO DETERMINE POTENTIAL AND ELIGIBLE BUSINESS FIRMS CAPABLE OF PROVIDING

THE SERVICES DESCRIBED HEREIN AND TO GATHER INDUSTRY INPUT ON INNOVATIVE

APPROACHES, TECHNOLOGIES, AND FIRM-FIXED-PRICE PERFORMANCE-BASED PRICING

STRATEGIES PRIOR TO DETERMINING THE METHOD OF ACQUISITION AND ISSUANCE OF A

FORMAL SOLICITATION.

REQUEST FOR INFORMATION (RFI)

Logistics Technical Data Department IDIQ for Technical Data and Support Services

N68520-26-RFPREQ-F000000-0014

September 14, 2026

Controlled by: DEPARTMENT OF THE NAVY Controlled by: COMFRC

General Procurement and Acquisition and Source Selection Distribution/Dissemination Control: FEDCON

POC: james.l.illes.civ@us.navy.mil mailto:%20james.l.illes.civ@us.navy.mil

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1.0 PURPOSE

1.1 The Government is seeking detailed information from qualified, capable, and eligible vendors to provide comprehensive lifecycle support for technical data products associated with naval aviation weapons systems. The Government is conducting market research to identify vendors capable of supporting the Naval Air Systems Command (NAVAIR) Command Fleet Readiness Center (COMFRC) Headquarters (HQ) Logistics Technical Data Department. This RFI is designed to assess industry capability, gather feedback on proposed acquisition strategies, and refine the upcoming procurement approach.

1.2 Background and Modernization Updates

This Technical Data Management (TDM) Support Services procurement serves as a follow-on to the current contract. Additionally, the Government anticipates this requirement will have security clearance requirements for Top Secret. While the core mission remains stable, the Government has introduced critical updates to address modern security and technological demands as follows:

a. Cybersecurity Compliance (CMMC Level 2 Self-Assessment): This procurement is subject to Cybersecurity Maturity Model Certification (CMMC) Level 2 Self-Assessment requirements. Vendors are notified that they must demonstrate compliance with the 110 security requirements derived from NIST SP 800-171.

b. Operational Footprint: The Logistics Technical Data Department is responsible for delivering comprehensive lifecycle support for technical data products associated with naval aviation weapons systems. Work under this potential contract is expected to be performed at Contractor work sites (approximately 55 percent) and Government facilities (approximately 45 percent). On-site support is required at the following potential Government locations:

i. Fleet Readiness Center Southeast (FRCSE), Jacksonville, FL

ii. Fleet Readiness Center Southwest (FRCSW), San Diego, CA

iii. Fleet Readiness Center (FRC) Mid-Atlantic, Patuxent River, MD

iv. Naval Air Technical Data and Engineering Service Center (NATEC), North Island, CA

v. Naval Air Warfare Center Weapons Division (NAWCWD), China Lake, CA

vi. Naval Air Warfare Center Aircraft Division (NAWCAD), Patuxent River, MD

vii. Naval Air Warfare Center Aircraft Division (NAWCAD), Lakehurst, NJ

viii. Naval Air Warfare Center Training Systems Division (NAWCTSD), Orlando, FL.

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2.0 APPLICABLE DOCUMENTS

For your awareness, the documents identified in this section are anticipated to be incorporated by reference into the final Performance Work Statement (PWS).

Prospective offerors should note that compliance with these referenced documents will be a requirement. The resulting contract will include an order of precedence clause to address any potential conflicts between the PWS and the incorporated documents.

Unless otherwise specified, references incorporated into any resulting solicitation will be the versions in effect on the solicitation issuance date. The Government will identify any task-order-specific references in the applicable task-order solicitation. Interested parties are responsible for obtaining cited publicly available documents.

2.1 DEPARTMENT OF WAR SPECIFICATIONS (and all revisions):

TABLE 1

Document Title / Description a 32 CFR Part 117 National Industrial Security Program Operating Manual

(NISPOM)

b DoDM 1000.13 DoD Identification (ID) Cards (Volumes 1 & 2) c DoDI 5200.48 Controlled Unclassified Information (CUI) d DoDI 5220.31 National Industrial Security Program (NISP) e DoDM 5400.07 Department of Defense Freedom of Information Act Program f DoDI 5230.24 Distribution Statements on DoD Technical Information g DoDI 5154.31 Commercial Travel Management (implements the Joint Travel Regulations) h DoDI 3020.41 Operational Contract Support Outside the United States i DoDI 1035.01 Telework and Remote Work Policy j Federal Acquisition Regulation (FAR) Title 48 CFR Chapter 1 k Defense Federal Acquisition Regulation Supplement (DFARS) Title 48 CFR Chapter 2 i Code of Federal Regulations (CFR) Current eCFR / Annual Edition

2.2 NAVAIR / COMNAVAIRFOR / NATEC / NAVFAC (and all revisions):

TABLE 2

Document Title / Description a NAVAIRINST 4355.19 (series) Systems Engineering Technical Review (SETR) Process b NAVAIR 00-25-100 Naval Air Systems Command Technical Publications Library Management Program c NAVAIR 00-25-300 Naval Air Systems Command Technical Directive System d COMNAVAIRFORINST 4790.2E Naval Aviation Maintenance Program (NAMP)

P a g e 4 | 13 e NATECINST 12339.1 (or current series) Navy Civilian Technical Specialist Qualifications and Examination Procedure f NATECINST 5400.1 (or current series) ETS Administrative Management Manual g NAVFACINST 5100.11J NAVFAC Safety and Health Program h SWP6754-011 Electronic Local Assistance Request Plus (eLAR+)

2.3 Department of the Navy / SECNAV / OPNAV (and all revisions)

TABLE 3

Document Title / Description a SECNAVINST 5510.36B Department of the Navy Information Security Program b SECNAVINST 5510.30C Department of the Navy Personnel Security Program (PSP) c SECNAVINST 3070.2A Operations Security d SECNAVINST 5000.2G Department of the Navy Implementation of the Defense Acquisition System and the Adaptive Acquisition Framework e OPNAVINST 3440.17A Navy Installation Emergency Management Program f OPNAVINST 5100.23H Navy Safety and Occupational Health (SOH) Program Manual

3.0 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS

The Government requires a highly detailed understanding of industry capabilities to perform the core support tasks defined by the Logistics Technical Data Department PWS. Respondents should address their capabilities, methodologies, and specific experience across the following technical domains.

3.1 Technical Publication Support Requirements

a. Original Research and Writing: Perform original research, engineering analysis, and development of technical publication data. This includes generating logistics inputs for Engineering Change Proposals (ECPs), developing Logistic Support Analysis (LSA) data, creating installation drawings, compiling preliminary parts lists, and documenting validation or verification changes.

b. Multi-Standard Publishing: Produce, update, edit, prepare, and deliver technical publications in strict accordance with Navy-approved standards, including S1000D, MIL-STD-3001, MIL-DTL-81310, MIL-PRF-81927/28/29, MIL-PRF-81919, MIL-STD-38784, MIL-DTL-81927, and MIL-PRF-87269. All publishing efforts must adhere to the policies and procedures within NAVAIR 00-25-604 and

NAVAIR 00-25-100.

c. Foreign Military Sales (FMS) Support: Develop, update, prepare, and sanitize technical publications for FMS programs utilizing NAVAIR sanitization and distribution processes as defined at the task order level, and maintain/manage those publications in accordance with NAVAIR 00-25-604.

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d. Quality Assurance (QA) Event Coordination: Support the Government Lead in QA events, including planning meetings, start of work meetings, in-process reviews, adequacy reviews, validations, verifications, and contractual Deliverable Technical Acceptance Reviews. Assess quality plans, processes, and related documentation.

e. Common Source Data Base (CSDB) Administration: Maintain, operate, and administer the Government's in-house CSDB system and Content Management System (CMS) at designated sites. This includes storing, managing, and controlling access to technical publication source content (text, graphics, and multimedia files) and supporting files.

f. Repository Data Analysis: Monitor and report on the quality and distribution of fielded technical publications. This requires performing data analysis of the Joint Deficiency Reporting System (JDRS), Technical Manual Application System (TMAPS), the integrated toolsets within Joint Technical Data Integration (JTDI) and any successor systems.

g. Viewer and Console Sustainment: Update, modify, and maintain Navy digital technical data presentation systems, such as the NAVAIR Standard Interactive Electronic Technical Manual Viewer (NSIV) and the NAVAIR Technical Publication Management Console (NATPMC). Tasks include IT obsolescence engineering, system integration, system testing, software upgrade management, and training.

h. Third-Party QA Reviews: Provide independent QA reviews and assessments of technical data developed by third-party preparation agents, such as Original Equipment Manufacturers (OEMs). Document findings, furnish reports to the Government Technical Point of Contact (TPOC), and manage remediation activities in accordance with ISO 9000-series quality management standards (specifically ISO 9001), utilizing statistical quality controls to resolve critical, major, and minor defects.

i. Job Performance Aids (JPAs): Develop JPAs in approved multi-media formats (MPEG, JPEG, or similar) for inclusion in existing Interactive Electronic Technical Manuals (IETMs) or to augment traditional technical manuals, ensuring compliance with Functional Area Management (FAM) output standards.

3.2 Logistics Configuration Management and Technical Directive Support

a. Configuration Status Accounting: Develop, update, maintain, and support status accounting of weapon system configurations through data analysis of system data, Technical Directive Reporting System (TDRS) data, and associated systems.

b. Cataloging Support: Prepare and coordinate requests for Nomenclature and National Stock Number (NSN) assignments for configuration items.

c. Engineering Change Coordination: Review, prepare, and coordinate engineering changes and associated documentation, including ECPs, Requests for Deviation

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(RFDs), Notices of Revision (NORs), Technical Directives (TDs), Specifications, and Specification Change Notices (SCNs).

d. Work Unit Code (WUC) Assignment: Perform detailed analysis of equipment and technical documentation to determine and recommend WUC assignments.

e. Optimized Organizational Maintenance Activity (OOMA) Baseline Maintenance:

Update and maintain Optimized Organizational Maintenance Activity (OOMA) baselines and Type Equipment Codes (TECs) to ensure accuracy, currency, and configuration control.

f. Change Control Board Support: Support weapon system changes through the development of fleet bulletins, technical directives, and Rapid Action Maintenance/Minor Engineering Changes (RAMECs).

g. Curriculum Development: Design, maintain, and deliver technical training curricula or workshops covering technical data standards, configuration management, and engineering change processes.

3.3 Technical Libraries, Repositories, And Data Control Center (DCC) Support

a. Secure Facility Operations: Operate and maintain physical and digital libraries, repositories, and DCCs located at Government facilities. Provide secure data management, media management, and confidential administrative support in accordance with NAVAIR 00-25-100.

b. Classified Document Control: Operate and maintain a secret/classified document control process to provide complete accountability, tracking, and storage of classified data and media.

c. Media Receipt and Control: Manage receipt, review, logging, auditing, and reproduction of drawing files, technical manual libraries, and Technical Data Package (TDP) repositories. This includes data receipt, entry, control, inventory audits, data reproduction, archiving, acquisition, retrieval support, and the management of Master Data Packages or Master Files IAW Government-approved configuration control processes.

d. Administrative Document Handling: Manage Technical Publication Deficiency Reports (TPDRs), Interim Rapid Action Changes (IRACs), and Local Engineering Directives (LEDs).

e. Courier and Dissemination Services: Provide secure data dissemination, physical courier services, mail operations, and logistical relocation of physical library assets and satellite libraries.

3.4 Logistics Information Technology Support

a. Web System Development: Conduct requirements analysis, programming, system design, and technical documentation for web-based digital technical data systems.

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All IT systems must utilize approved, current web technologies and development tools.

b. Database Schema Administration: Design, improve, and maintain complex database schemas using industry-standard relational databases, including Oracle, SQL Server, and Sybase.

c. Server Integration: Assess system interface requirements and design server-to-server interfaces using modern software technologies, such as web services and APIs.

d. Implement and maintain systems that strictly adhere to current Department of War (DoW) information security policies, Information Assurance Management directives, and physical/information security guidelines (SECNAVINST 5510.36B, DoDI 5200.48, SECNAVINST 5510.30C).

3.5 Technical Data Package Support

a. Data Rights Assessments: Assess TDPs to determine the maturity of engineering data and analyze the cost impact of data rights and intellectual property (IP) restrictions on weapon system lifecycle and procurement costs. Assist in the development of program IP Strategies, Technical Data Rights Strategies, and TDP Strategies.

b. Technical Review Support: Provide TDP review and assessment support during Systems Engineering Technical Reviews, including System Functional Reviews (SFRs) and Preliminary Design Reviews (PDRs).

c. CAD Standards Compliance: Evaluate TDP compliance with ASME Y14.100, ASME Y14.41, and ASME Y14.42 Engineering Drawing Practices, Computer- Aided Drafting (CAD) modeling schemas, and model validation practices.

d. CAD Platform Capability: Demonstrate advanced technical capability utilizing Autodesk AutoCAD, Autodesk Inventor, Siemens NX, Siemens Solid Edge, Dassault Systems CATIA, Dassault Systems SolidWorks, and PTC CREO, as well as model validation software packages such as CADIQ.

e. Product Lifecycle Management (PLM) Support: Support the implementation, database administration, and software administration of PLM software solutions for TDP management. Establish secure, standardized processes for TDP delivery and metadata validation to the Government-hosted PLM repository.

f. 3D PDF Publishing: Design, develop, and establish 3D PDF publishing capabilities utilizing Anark Core software to extract and publish data from multiple proprietary CAD models.

3.6 Conversion and Digitization Support

a. Standards-Based Conversion: Convert and digitize legacy technical data into current XML, CGM4, SVG, or other standards-based products.

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b. High-Accuracy OCR Scanning: Perform high-volume image scanning and OCR, maintaining a textual accuracy of 99.995 percent (no more than 5 errors in 100,000 characters).

c. SGML to XML Migration: Convert legacy SGML-based publications into modern XML formats using approved applications.

d. Engineering Drawing Digitization: Convert legacy paper drawings to JEDMICS-compliant image formats

3.7 Programmatic, Meeting, and Material Specifications

a. Geographic Meeting Capability: Maintain the capability to host technical meetings within 50 miles of key Government locations.

b. Page-Price Material Integration: Calculate, manage, and bundle material costs directly into FFP page pricing structures.

c. Audio/Video (AV) Equipment Support: Provide planning, operation, and content management for AV systems.

d. Joint Travel Regulations (JTR): Execute and manage all travel requirements strictly in accordance with JTR guidelines.

3.8 Delivery, Printing, and Quality Specifications

a. PWS Reporting and Deliverables: Manage and submit all required contract deliverables (DD Form 250, TAARs, etc.).

b. Front Matter and Formatting: Integrate appropriate distribution statements and

Destruction Notices.

4.0 FEEDBACK, PRICING, AND EMERGING TECHNOLOGIES

The Government is actively seeking industry feedback to refine its acquisition strategy.

Respondents are requested to provide detailed answers to the following questions to help the Government balance operational flexibility, cost control, and appropriate risk allocation:

4.1 Feedback on Acquisition Strategy & Pricing

a. Event-Based Travel and Material Pricing: Pursuant to Executive Order 14402, the Government intends to prioritize a Firm-Fixed-Price (FFP) contract structure.

i. How would your company propose to manage, structure, and price travel and material direct costs within a fixed-price framework?

ii. What methods would you use to predict, risk-adjust, and bundle travel costs associated with scheduled, multi-day, multi-state events?

b. Unforeseen Emergent Requirements: The volume and timing of emergent requirements (e.g., rapid-response manual updates) cannot be precisely projected.

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i. What commercial FFP pricing strategies do you recommend for these unpredictable workloads while maintaining a Performance-Based Acquisition (PBA) model? Please address utility, feasibility, and risk profiles.

ii. How would you recommend the Government define these emergent tasks to allow for accurate pricing without excessive risk premiums?

iii. What alternative pricing methodologies ensure the Government only pays for emergent services when required?

c. Operational Readiness & Risk:

i. From an operational perspective, how does your organization maintain readiness and manage resource allocation to meet rapid-response timelines without passing "idle standby" costs to the Government?

d. What are the primary cost drivers and risks you foresee in executing emergent tasks, and how can the Government mitigate them in the PWS?

4.2 Feedback on New and Improved Technologies

a. Emerging TDP Technologies: What new and improved technologies (e.g., digital twins, AI/ML-driven document conversion, augmented reality) have been developed to assist with Technical Data Packages?

b. Projected Benefits: Explain how these technologies will benefit the Government, specifically addressing potential lifecycle cost savings, quality improvements, and operational readiness.

c. Implementation Barriers: What technical, security, or regulatory barriers do you foresee in implementing these technologies in a DoW environment, and how should the Government mitigate them?

5.0 VENDOR SUBMISSION INSTRUCTIONS

Interested vendors shall provide a comprehensive response that demonstrates their capabilities and qualifications to perform the requirements outlined in Section 3.0. The response shall be organized as follows:

5.1 Company Information, Profile, and Socioeconomic Status

a. Corporate Identity: Corporate name, address, website, UEI/DUNS numbers, and

CAGE code.

b. Business Metrics: Number of employees, annual revenue history, business size status under NAICS code 541330, and specific socioeconomic categories.

c. Security & Contacts: Facility and Safeguarding Clearance level. Primary and alternate points of contact.

d. Locations & Teaming: Location of corporate headquarters and regional offices.

Identification of planned subcontractors, joint venture partners, or major team members

5.2 Technical Capabilities and Management Approach

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a. Technical Capabilities Statement: Provide a detailed matrix addressing your specific processes, tools, and workflows for each technical area described in the Scope of Work. Include experience with military technical publication specs (S1000D, MIL-STD-3001), secure physical libraries, specified relational databases, CAD platforms, and OCR quality control workflows to achieve 99.995% accuracy.

b. Management Approach: Provide details on your intended management approach for a contract of this scope and complexity, including your proposed team structure and staffing plan

5.3 Geographic Presence and Cleared Personnel Capacity

a. Geographic Footprint: Describe your company's current physical presence or existing staffing capabilities near the specified Navy facilities.

b. Cleared Personnel Capacity: Describe your firm's capacity to recruit, clear, and retain technical personnel who possess active Top Secret clearances.

c. Risk Mitigation: Outline your specific risk mitigation strategies for onboarding cleared personnel to avoid service gaps.

5.4 Small Business Participation (FAR 52.219-14)

a. Work Share Allocation: If applicable, provide a detailed explanation of your company’s ability to perform at least 50% of the cost of contract performance with your own employees, in accordance with FAR 52.219-14.

6.0 SUBMISSION STANDARDS AND GUIDELINES

Interested companies wishing to respond to this RFI must submit their response packages in strict compliance with the formatting, page limitations, and delivery guidelines detailed below:

Submission Category Submission Instruction

Submission Method Electronic submission via email to:

james.l.illes.civ@us.navy.mil matthew.d.hudson8.civ@us.navy.mil

Response Format Microsoft Word or Adobe PDF format

Page Limit Twenty-five (25) pages maximum (excluding cover page), 8.5 x 11 inch size, Times New Roman font, not less than 10-point

Response Due Date 2:00 PM EST, September 28th 2026 mailto:james.l.illes.civ@us.navy.mil mailto:matthew.d.hudson8.civ@us.navy.mil

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Proprietary Markings Clearly mark any proprietary, trade secret, or competition-sensitive information on a page-by-page basis

Phone Inquiries Telephone inquiries or oral presentations will not be accepted under this market research phase

Security Level Do not submit classified, secret, or confidential information in this response

7.0 TERMINOLOGY

Definitions for unique terminology used in this RFI are provided below:

Term Definition

ASME American Society of Mechanical Engineers.

CAD Computer-Aided Drafting / Design.

CDRL Contract Data Requirement List. Requisite SOW reporting deliverables.

CSDB Common Source Data Base. The system utilized to store, manage, and administrate NAVAIR Technical Publication source content including text, graphics, and multimedia source files.

CGM / CGM4 Computer Graphics Metafile / Computer Graphics Metafile 4. Standardized graphic formats.

CMS Content Management System.

DCC Data Control Center. A physical or digital repository located at Government facilities requiring secure onsite support.

DTD Document Type Description.

ECP Engineering Change Proposal.

ELMS Electronic Library Management System.

FMS Foreign Military Sales.

FOSI Format Output Specification Instances.

IETM Interactive Electronic Technical Manual. Standardized interactive digital manuals utilized by fleet operators and maintenance personnel.

IRAC Interim Rapid Action Change.

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JDRS Joint Deficiency Reporting System.

JEDMICS Joint Engineering Data Management Information Control System.

JPA Job Performance Aids. Multimedia files designed for training or operational guidance.

JTDI Joint Technical Data Integration. An integrated toolset used to distribute and manage digital technical data.

NSIV NAVAIR Standard Interactive Electronic Technical Manual Viewer.

NATPMC NAVAIR Technical Publication Management Console.

OCR Optical Character Recognition.

OOMA Optimized Organizational Maintenance Activity. A fleet-level logistics and configuration baseline database.

PLM Product Lifecycle Management. Software solutions are utilized to establish an authoritative source for Technical Data Packages.

RAC Rapid Action Change.

RAMEC Rapid Action Maintenance/Minor Engineering Change.

SGML Standard Generalized Markup Language.

SVG Scalable Vector Graphics.

TDP Technical Data Package. A compilation of engineering data, drawing practices, CAD modeling, and validation schemas defining a weapons system configuration.

TM Technical Manual.

TMAPS Technical Manual Application System.

TMCR Technical Manual Contract Requirements. Standardized specifications defining the delivery requirements for technical manual actions (Basic, Revision, Change, RAC, IRAC, or Change Notice).

WUC Work Unit Code.

XML Extensible Markup Language.

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THIS REQUEST FOR INFORMATION (RFI) IS FOR INFORMATIONAL AND MARKET RESEARCH

PURPOSES ONLY. THIS IS NOT A SOURCES SOUGHT NOTICE, REQUEST FOR PROPOSAL, OR

SOLICITATION. IT DOES NOT CONSTITUTE A PERFORMANCE WORK STATEMENT, STATEMENT

OF WORK, OR ANY COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO SOLICIT OR AWARD A

CONTRACT OR TASK ORDER AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY VOLUNTARY. THIS RFI IS BEING

USED TO DETERMINE POTENTIAL AND ELIGIBLE BUSINESS FIRMS CAPABLE OF PROVIDING

THE SERVICES DESCRIBED HEREIN AND TO GATHER INDUSTRY INPUT ON INNOVATIVE

APPROACHES, TECHNOLOGIES, AND FIRM-FIXED-PRICE PERFORMANCE-BASED PRICING

STRATEGIES PRIOR TO DETERMINING THE METHOD OF ACQUISITION AND ISSUANCE OF A

FORMAL SOLICITATION.