ESR Quadrupole, Sextupole and Corrector– Request for Information/Budgetary Quote Page 1

July 28, 2026

Request for Information/Budgetary Quote

EIC Quadrupole Magnet Coils

To All Potential / Interested Suppliers, Thomas Jefferson National Accelerator Facility (referred to as JLab from this point forward) is seeking to gain understanding of possible costs and schedule for different types of Magnets for use in the Electron Ion Collider (EIC) which will be installed at Brookhaven National Laboratory (BNL). The Magnet coils will be procured based on either drawing design or technical specifications. This request for information (RFI) communication is a critical first step in our path to success. Its intent is to bring our industry partners into the loop as early in the process as possible prior to release of any formal requests for proposal(s) (RFP). The RFI process is a tool utilized to gain industry input into the process on the strategy, specifications, and supporting documentation as they get finalized prior to any RFP(s). The RFI package can be found at the following link on the JLab Solicitation Bulletin Board:

https://misportal.jlab.org/ul/Bus_ops/topic_info.cfm?topic_id=10414 *Please register interest to ensure you receive automatic updates to the RFI posting.

Note that all the information provided is in draft approval form only and should be considered preliminary.

Although we have put in significant effort to get these documents to their current status we know there are gaps in the data of this package. It is not intended to be complete at this time. Your input to this RFI could affect the overall planning. Due to the full scope of the effort being contemplated and the complexity of the future RFPs, we believe it is more important to expose you to what we are thinking and the information we have available now and get your input. Our hope is that by doing so it will help you (and us) be better prepared for the formal RFP release in the future.

In addition to the information requested in “EIC Quadrupole Magnet Coil RFI, EIC-NCMAG-RFI-002,” please consider providing the information below:

Note: EIC Magnet Coil RFI supersedes drawing fabrication notes in the event of conflicting fabrication instructions or details.

1. Budgetary cost –

a. Please provide a generalized budgetary estimate for each type of magnet coil at quantities defined in the tables below. Some coils shall have an initial quantity, so please provide a budgetary cost for the initial quantity.

Please include estimates for NRE and tooling costs.

Table 1. Quadrupole and Sextupole Magnet Coils

Magnet Coil ID Coil Drawings Total Qty. Initial Qty.

Q50 - LH MAG-005-0025-0001-01 100 4

Q50 - RH MAG-005-0025-0002-01 100 4

Q60 - LH MAG-005-0025-0001-02 50

Q60 - RH MAG-005-0025-0002-02 50

Q80 - LH MAG-005-0025-0001-03 50

Q80 - RH MAG-005-0025-0002-03 50

https://misportal.jlab.org/ul/Bus_ops/topic_info.cfm?topic_id=10414

ESR Quadrupole, Sextupole and Corrector– Request for Information/Budgetary Quote Page 2

QN80 MAG-005-0026-0004 80 4

QLA TBD 40

SA 310103-00166-03 80

Table 2. Corrector Magnet Coils

Magnet Coil ID Coil Drawing Number Total Qty. Initial Qty.

TH MAG-002-0027-0003 400 2

TV MAG-002-0028-0003 400 2

TLA TBD 20

b. What cost impacts do you foresee over the next several years (FY27 to FY28) regarding magnet coil fabrications?

c. If magnet coils are to be fabricated outside of the U.S, please provide customs/duties information regarding a percentage of what to expect.

2. Schedule –

a. Can your company work on all magnet coil types discussed herein?

b. Does your company prefer to only fabricate certain types?

c. Does your company foresee any issues with obtaining the necessary materials to perform the fabrications? If so, what issues do you anticipate?

d. Can your company produce the number of magnet coils in the listed timeframes? (12-18 Months)

e. Please provide fabrication timelines for each magnet coil. The timelines should be based on them being produced individually and all quantities being produced together. Our goal is to establish the most likely fabrication timeline and the longest likely fabrication timeline.

3. External contractors needed for fabrication and/or testing

a. Please tell us if you plan to subcontract out major activities and provide an idea of who/what type of company/companies you would use.

4. Recommendations that may allow more cost effective and efficient solutions but still meet performance requirements.

5. Percentage of overall work/effort you would expect to be performed outside of U.S, if any. This information is required to estimate vendor visits and inspection costs.

6. Any additional general thoughts or ideas not covered by the above questions.

We realize this is a lot of information to ask at this point. We are open to all information you can and care to provide at this point. I would appreciate it if you can provide responses by August 14, 2026. Furthermore, I ask that you register your interest at the website link identified earlier in this letter to help us identify sources, contact info, and overall interest levels.

ESR Quadrupole, Sextupole and Corrector– Request for Information/Budgetary Quote Page 3

If your company has experience with similar projects and you are interested in competing for award, please submit all information requested on the attached page. In addition, we encourage all interested vendors to submit comments and/ or questions you may have whether they be business or technical.

Please email the information requested to: beaver@jlab.org no later than 5:00 PM Eastern Standard Time on August 18, 2026.

Sincerely, Ebony Beaver-Fowlkes Procurement Officer beaver@jlab.org 757-269-7814

Attached:

1. Required Information “ESR Magnet Coil RFI”

2. Budgetary Quote mailto:beaver@jlab.org

ESR Quadrupole, Sextupole and Corrector– Request for Information/Budgetary Quote Page 4

Jefferson Lab

RFI #STek-26-S455088 ESR Quadrupole, Sextupole and Corrector

All interested vendors must submit all of the following information by the due date stated on the Sources Sought Notice.

1. Complete the following:

Company Name: ________________________________________________________________

Address: ________________________________________________________________________

Point of Contact (Printed Name): ____________________________________________________

Telephone: ____________________________________Email: ________________________

2. Business Status: (NAICS Code 335999, Size Standard 600 employees.) Please check all that apply:

Small Business Small Veteran-Owned Business Large Business Small Disadvantaged Business Small Woman-owned Business Organization for the Handicapped HUBZone Small Business Nonprofit Organization Foreign Business Concern

3. Total number of years your company has been in business performing this type of work: _______.

4. Provide your budgetary Rough Order of Magnitude (ROM) estimate. _______________________.

Jefferson Lab is seeking preliminary technical and budgetary data only. This is not an order or a formal request for proposal. This request for information does not commit Jefferson Lab to pay any costs incurred by you in connection with the information gathering effort.

The information we are requesting is strictly for preliminary planning purposes and for the identification of potential sources to foster a competitive environment. While your comments may be reviewed by others in the process, Jefferson Lab will not release the company name to others without your concurrence.

Request for Information/Budgetary Quote