RFI - SS for Symposium Support Services.pdf

THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT (SS)

NOTIFICIATION TO INCLUDE INDUSTRY FEEDBACK

1. Title: Knowledge Management and Information Dissemination Symposium Support Services for The Combat Casualty Care Research Area Directorate – U.S. Army Medical Research and Development Command (USAMRDC)

2. Contracting Office: United States Army Medical Research Acquisition Activity

(USAMRAA)

3. Summary: This RFI/SS is issued solely for information and planning purposes and shall not be construed as a solicitation, restrict the Government as to the ultimate acquisition approach, or serve as an obligation on the part of the USAMRDC. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are advised that the United States Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI/SS will be solely at the interested responder’s expense. Not responding to this RFI/SS does not preclude participation in any future Request for Proposal, if any is issued.

No evaluation letters and/or results will be issued to Responders responding to this RFI/SS.

The information resulting from this RFI/SS will determine if there are qualified non-personal service providers available in the marketplace to pursue a competitive procurement.

4. Background: The USAMRDC is the Army's medical materiel developer, with responsibility for medical research, development, and acquisition. The USAMRDC's expertise in these critical areas helps establish and maintain the capabilities the Army needs to fight and win on the battlefield. The USAMRDC is comprised of eight (8) Subordinate Commands located throughout the world. Six (6) medical research laboratory commands execute the science and technology program to investigate medical solutions for the battlefield with a focus on various areas of biomedical research, including military infectious diseases, combat casualty care, military operational medicine, medical chemical and biological defense, and clinical and rehabilitative medicine. The Command manages a large extramural research program with numerous contracts, grants, and cooperative research and development agreements to provide additional science and technology capabilities from leading academic, private industry, and other Government organizations. Two (2) additional commands focus on medical materiel advanced development and medical research and development contracting. The Command is staffed with highly qualified scientists, program managers, acquisition experts, and support personnel. The critical expertise in these areas ensures USAMRDC has the medical capabilities the Army needs to fight and win on the battlefield. From illness to injury, USAMRDC is the only organization solely focused on research and development to address the military’s unique medical readiness requirements.

The Military Health System Research Symposium (MHSRS) is a mission essential symposium, sponsored by the Office of the Assistant Secretary of Defense for Health Affairs and managed by the USAMRDC, in conjunction with the other Military Services. It is a premier scientific conference designed to address the unique medical needs of the Warfighter and provides a collaborative environment for military medical care providers with deployment experience, Department of Defense (DoD) scientists, academia, and industry in the primary areas of Combat Casualty Care, Military Operational Medicine, Clinical and Rehabilitative Medicine, Medical Simulation, and Military Infectious Diseases Research Programs. The MHSRS provides an opportunity for the Services to share advancements and identify critical research needs essential to the mission. This collaborative environment for DoD scientists, academia, and industry, precludes duplicative efforts, and fosters rapid advancement and evaluation of research and development activities through a constant exchange of medical research information.

5. Scope: The USAMRDC on behalf of the Office of the Assistant Secretary of Defense for Health Affairs requires knowledge management and information dissemination support services to plan and execute the annual MHSRS. (See the Draft Performance Work Statement (PWS) for additional information.)

6. North American Industry Classification System (NAICS) Code: The NAICS Code for this requirement is 561920 – Convention and Trade Show Organize

7. Anticipated Period of Performance: TBD – Start Date is 9 May 2025

8. Contract Type: The Government anticipates awarding a Firm Fixed Price (FFP) contract to support this requirement.

9. Capability Statement: Qualified firms shall submit a comprehensive and fully integrated Capability Statement that addresses the scope of work described in the Draft PWS. The Capability Statement shall demonstrate the Offeror’s experience, knowledge of, and participation of support services required in the Draft PWS. The Offeror shall state the need to subcontract and the approach, if applicable. The Offeror is instructed not to recite the Draft PWS tasks, rather, the Offeror shall describe/outline specific capabilities that match the work outlined in the Draft PWS in order for the Government to make a fair and accurate capabilities determination.

The Offeror shall include with the Capability Statement relevant experience from three (3) contracts within the last five (5) years that demonstrate relevant past experience in similar size, scope, and complexity.

Capability statements will be evaluated to the degree to which they demonstrate:

1. Relevant Past Performance based upon the size and the scope of the outlined requirement.

2. Capabilities that are similar, related, or identical to the work outlined in the Draft PWS.

10. Response Due Date: Qualified firms shall submit a Capability Statement in response to this RFI/SS electronically no later than 9 August 2024 by 9:00 A.M. EDT via email to the Contract Specialist, Alana M. Sowers at alana.m.sowers.civ@health.mil.

11. Instructions to Responders:

11.1. The Government appreciates responses from all capable and qualified firms.

11.2. The subject header of the email for submission of the RFI/SS response shall be: RFI/SS Response for Symposium Support Services

11.3. Interested firms shall submit a response (Capability Statement) that demonstrates the Offeror’s ability to perform the scope of work in the Draft PWS.

11.3.1. The Capability Statement shall adhere to the following formatting and outline instructions:

11.3.1.1. Capability Statement shall not exceed seven (7) typed pages; additional sheets for cover page, table of contents, tables, and charts will not be counted toward page limitation.

11.3.1.2. Format specifications include 12-point font, single spaced, single sided, 8.5 by 11 inches paper with 1-inch margins. All submissions must be made electronically (as described above) and in one of the following formats: Microsoft Word or Adobe PDF.

a. Cover Page (1 page)

i. Title

ii. Organization

iii. Responders technical and administrative points of contact (names, addresses, telephone numbers and e-mail addresses)

iv. Topic area(s) addressed

b. Current Technical Expertise, Knowledge, and Management Capability

i. Executive Summary

ii. Discussion of capabilities/challenges/approach

iii. Technical Expertise response, the breadth of disciplines and experience, relevance of Offeror’s expertise that demonstrates a full understanding of the specialized and unique nature of all functional technical task requirements to be performed as applied to the mission of USAMRDC.

iv. Management Capability response, the basis of the processes and methodologies required to manage an effort of this size, techniques, and managerial skills to perform the scope of work.

c. Brief summary of relevant experience from three (3) contracts within the last five (5) years pertaining to the requirement, could be Government or commercial.

11.4. Complete the below table and submit with response to this RFI/SS.

Question Answer Company Name Company Address Point of Contact

Question Answer Telephone Number E-mail Address Tax Identification Number (TIN)

DUNS/UEI

Company Web Page Company Location(s)

Company is / is not an 8(a) Company is / is not an 8(a) under NAICS 561920

Company is / is not registered in SAM Other Classifications (e.g., Hub Zone, Woman-Owned, Veteran-Owned, Service- Disabled Veteran-Owned)

12. Non-Capability Statement Responses: The Government will also evaluate non-capability statement responses to Appendix A. The Government encourages and welcomes industry feedback regarding the Draft PWS. Instructions on providing feedback is identified in Appendix A.

13. Disclaimer and Important Notes: The purpose of this RFI notice is to gain market knowledge. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice shall ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's solution and qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. All submissions become Government property and will not be returned.

14. Confidentiality: No proprietary, classified, confidential, or sensitive information shall be included in the Offeror’s response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)/award(s).

Appendix A-

1. Feedback on the attached Draft PWS.

2. Information relating to capabilities, novel ideas, industry best practices, industry capabilities to meet the needs of the Government’s requirement as outlined in the Draft PWS.