RFI SOW Attachment I - El Salvador Communication Equipment.pdf

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER ZB-P-LEC

EL SALVADOR

Attachment I

SOW

ZB-P-LEC

Communication Equipment

Preparing Organization (CG-DCS-2) Contract Number Revision Number R-1 Revision Date 14 April 2026

1 INTRODUCTION

1.1 Scope

The scope of this requirement is for contractor procurement, installation, testing and crew training of communication equipment under Foreign Military Sales Letter of Offer and Acceptance Case Number ZB-P-LEC in support of the country of El Salvador.

Packaging, packing, preservations, and markings in preparation for Defense Transportation System pick up is required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act (AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA (classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These formal agreements are a mutually signed Letter of Offer and Acceptance (LOA).

Provision of these items will help the recipient county’s maritime safety and security services to maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S.

Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used thought out the SOW.

Acronym Term AAR After Action Report ABYC American Boat and Yacht Council ABS American Bureau of Shipping AGM Absorbed Glass Mat AOR Area of Responsibility APACS Aircraft and Personnel Automated Clearance System ARO After Receipt of Order AT Acceptance Trial AWS American Welding Society

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CBL Commercial Bill of Lading CLIN Contract Line Item CONUS Continental United States COR Contracting Officer’s Representative COTS Commercial-Off-the Shelf DBA Defense Base Act DoD Department of Defense DTC Delivery Term Code DTS Defense Transportation System ECL English Comprehension Level FAR Federal Acquisition Regulation FCG Foreign Clearance Guide FF Freight Forwarder FFP Firm-Fixed Price FMS Foreign Military Sales F.O.B Free On Board G&A General and Administrative GPS Global Positioning System GSA General Services Administration HSAR Homeland Security Acquisition Regulation HAZMAT Hazardous Material HF High Frequency IMO International Maritime Organization IRC Invoice Routing Code KO Contracting Officer KS Contract Specialist LCD Liquid Crystal Diode LOA Letter of Offer and Acceptance MIL-SPEC United States Military Specification NTE Not to Exceed MEL Master Equipment List MSO Manufacturer’s Statement of Origin MTBF Mean Time Between Failures NIPO Navy International Programs Office NAVYIPOINST Navy International Programs Office Instruction OCONUS Outside the Continental United States OEM Original Equipment Manufacturer POC Point of Contact POD Port of Debarkation POE Port of Embarkation POP Period of Performance PPPM Packing, Packaging, Preservation and Marking

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RPM Rotations Per Minute SAMM Security Assistance Management Manual SDDG Shipper’s Declaration for Dangerous Goods SERE Survival, Evasion, Resistance, and Escape SOW Statement of Work UPL Ultralight Pole Ladder U. S. United States USCG United States Coast Guard USG United States Government VHF Very High Frequency

2.2 Applicable Documents

The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report (MIRR), DD Form 250 (DD250), DD FORM

250 WORD TEMPLATE MATERIAL INSPECTION RECEIVING (everyspec.com)

2.2.3 Navy International Programs Office (NIPO) Instruction, Security Cooperation Education and Training Program, Contractor-Provided Training, NAVYIPOINST 4950.1A, dated April 2004, https://www.discs.dscu.mil/itm/Messages/INST49501.pdf

2.2.4 Electronic Foreign Clearance Guide (FCG), https://www.fcg.pentagon.mil/fcg.cfm

2.2.5 Aircraft and Personnel Automated Clearance System, (APACS) https://apacs.milcloud.mil/apacs/

2.2.6 U. S. Department of State Office of Allowances, Foreign Per Diem Rate, https://aoprals.state.gov/Web920/per_diem.asp

2.3 Appendix

The following appendices are applicable to this Statement of Work and attached.

2.3.1 Appendix A: RESERVED

2.3.2 Appendix B: Schedule (To be incorporated at award)

2.3.3 Appendix C: OEM Commercial Warranty (To be incorporated into contract upon award)

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2.3.4 Appendix D: OEM Technical Documentation (To be incorporated into contract upon award)

3 GENERAL INFORMATION

3.1 Performance Location

The primary place of performance will be at the Contractor’s facility and in El Salvador.

3.2 Period of Performance

The Production Schedule is not the Contract Period of Performance. The Contract Period of Performance may extend past the Production Schedule to allow for contract administration. The Period of Performance will be listed on the Contract award documentation Standard Form 1449 Solicitation/Contract/Order for Commercial Items or Optional Form 347 Order for Supplies and Services.

3.3 Schedule

The Contractor must develop a Schedule to support the procurement of the equipment and must include sufficient time to allow for the USG inspection and vendor shipping preparation. The Schedule must also support the installation of the equipment in El Salvador and the training on the equipment. The Schedule will be incorporated into the SOW upon award as an appendix.

Changes to the Schedule prior to shipping or pick up, must be provided to the COR and KS and include an explanation for the changes.

NOTE: The USG may require adequate consideration, that is fair and reasonable under the circumstances of the agreement, in the event of late deliveries

3.4 Travel

The Government anticipates travel in support of this requirement. All travel required by the Government must be approved in advance and in writing by the COR on this contract. The Contractor must be responsible for obtaining COR approval (email is acceptable) for all reimbursable travel to include a budgeted amount in advance of each travel event. If travel is authorized and directed by the COR, the Contractor must be reimbursed for direct costs in accordance with FAR 31.205-46 for transportation, lodging, and meal per diem. The USCG will reimburse for personal vehicle mileage to and from the airport at the current rate established by GSA at the time the travel occurred. A Contractor can only apply indirect cost, such as G&A, to travel, if the Contractor structured its accounting system to include direct travel as a component of the G&A base. Upon request, the Contractor must provide its DCAA or DCMA audit results as proof that its accounting practices incorporate indirect costs and DCAA audited and approved the proposed rate(s). All labor costs including those incurred as a result of travel should be accounted for in the labor CLIN(s) of this contract and must not be an allowable expense. The Contractor’s documentation for the reimbursement of travel costs (e.g., receipts) must be

Revision Number R-1 Revision Date 14 April 2026 governed as set forth in FAR Subpart 31.2. The Contractor must submit a trip report at the conclusion of each travel documenting the tasks accomplished and any recommendations.

3.4.1 Defense Base Act (DBA). This contract requires Defense Base Act (DBA) insurance. DBA (42 U.S.C. §§ 1651-54) provides workers compensation type insurance coverage for contractor employees performing under government contracts outside the United States (U. S.). It is intended to be a counterpart to domestic workers compensation coverage provided under the Longshore and Harbor Workers' Compensation Act (classified to 33 U.S.C. §§ 901-50) and, as such, is the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under Government prime contracts and subcontracts.

3.4.2 DoD Foreign Clearance Guide. The Contractor must comply with current force protection, personnel recovery, and theater entry requirements as required by the DoD Foreign Clearance Guide (FCG) (https://www.fcg.pentagon.mil/fcg.cfm). The Contractor must coordinate the DoD-sponsored Contractor Personnel Theater and Country clearance requests in Aircraft and Personnel Automated Clearance System (APACS) (https://apacs.milcloud.mil/apacs) through the COR and the USCG Office of International Acquisition Programs. The Contractor must provide APACS required information to the USCG COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel.

3.4.2.1 The FCG provides necessary Information for aircraft international mission planning and execution, personnel travel to foreign countries, as well as general information on foreign locations. The USCG will assist the Contractor in accessing all required systems, as needed, to meet these requirements. The Contractor must be responsible for obtaining required passports and visas to support foreign travel.

3.4.3 Travel Arrangements. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These include, but not limited to, medical examinations, immunizations, passports/visas/etc., and security clearances.

The Contractor must comply with Foreign Clearance Guide requirements.

3.4.4 U. S. Department of State’s Office of Allowances. The U. S. Department of State’s Office of Allowances establishes foreign per diem rates as maximum U.S. dollar rates for reimbursement of personnel on official USG business in foreign areas. Foreign per diem rates are updated monthly and are effective the first day of each month. The rates consist of a maximum lodging portion and a maximum meals and incidental expenses (M&IE) portion. The travel location of this contract is Belize.

3.5 Post award Orientation

The Contracting Officer will determine the need and method of a Post award Orientation in accordance with FAR 42.5 Post award Orientation and will notify the Contractor if a post award orientation is required. The purpose of the orientation, chaired by the KO, is to discuss technical and contracting objectives of the statement of work and review the production schedule. A

Revision Number R-1 Revision Date 14 April 2026 formal (Face-to-Face) meeting is not required, the Contracting Officer may elect a limited meeting which may include a teleconference or phone call or the issuance of a letter.

3.6 Status Meetings

The Contractor must provide a monthly status report consisting of the progress of the boat and order and delivery status of spare parts, by the 10th of each month during the POP. The report must include the following: 1) Contract number, 2) FMS Case number, 3) Boat hull identification number; 4) current status in production, 5) Date ready for COR inspection, 5) Delivery status of spare parts. The Contractor point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues.

3.7 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this SOW, the Contract, and its terms and conditions. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk, including but not limited to, liabilities associated with non-payment and contract termination.

3.8 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A proper payment request must include the items required by the clause at FAR 52.212-4(g) (Invoice). If a request for payment fails to include all clause–required items and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are

Revision Number R-1 Revision Date 14 April 2026 for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number RESERVED

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name RESERVED

h. Contracting Officer’s Representative’s (COR’s) Name RESERVED

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: RESERVED

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL

INVOICE.”

The Contractor must email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors must submit proper payment request invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

The first email will have the IPP Logon ID and a link to the IPP application.

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A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Ensure your companies SAM.gov point of contact logs into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-07), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient;

The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date must substitute for the seventh (7th) day after the delivery date; or

Revision Number R-1 Revision Date 14 April 2026 o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends must substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

Web-based submission by the Contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

3.9 Government Points of Contact

Contracting Officer

RESERVED

Contract Specialist

Program Manager

Contracting Officer Representative

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

RESERVED

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firm is required to sign a Non- Disclosure Agreement, confirming that any and all information received must neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer will obtain copies of these agreements and ensure that they are properly executed.

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4 REQUIREMENTS

4.1 General

This contract is for the procurement, installation, testing, and training of Contractor-furnished communication equipment in El Salvador.

4.2 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor must bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, function replacement for the originally proposed component. The Contractor must provide a minimum of thirty (30) days’ notice, from date of award, of any equipment substitution. The Contractor must submit written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer will approve all equipment substitutions.

4.3 Task A - Installation Design Plan

The Contractor shall conduct a site-survey at five (5) locations within El Salvador to assess current infrastructure and inform the development of the Installation Design Plan (Task A). A summary of all locations are provided in RESERVED.

The Contractor must submit an installation design plan including all systems and equipment identified in Attachment II and the project milestones associated with each Task within 45 business days after contract award. (Deliverable)

The Contractor shall include any recommended ancillary equipment or services to establish an operational and efficient communications center at each site. The Contractor shall submit these recommendations to the KO and COR for approval to be incorporated into the contract.

Acceptance or rejection of the plan will be provided within five (5) business days. The Contractor must not begin installation until the COR provides approval of the installation design plan.

4.4 Task B – Commercial Furnished Equipment

The Contractor must purchase all equipment required in Attachment II. Procurement action must be completed within twenty (20) business days after approval of the installation design plan. The Contractor shall provide all miscellaneous supplies, e.g., cables, connectors, adaptors, power

Revision Number R-1 Revision Date 14 April 2026 supplies, and hardware, as needed to install and integrate the communication equipment.

(Deliverable)

The Contractor must notify the KO and COR immediately of any equipment with delivery times in excess of forty-five (45) calendar days.

The Contractor must inventory and document all equipment in the presence of the COR on a DD Form 250. The DD Form 250 is documented proof the equipment has been accepted by the Government allowing the Contractor to invoice for equipment. (Deliverable)

4.5 Task C – Removal and Installation of all Navigation and Communication Equipment

The Contractor must remove any equipment that is no longer needed (i.e., cables, wires, brackets, mounts, foundations) and being replaced and prepare the area for the new equipment installation.

The Contractor will install the new communication equipment, listed in Attachment II, at each site in El Salvador. The installation of the equipment must be completed without major modification to the sites. Exceptions to the locations for the install of the systems will be authorized by the COR.

Installation must not use of any wiring remaining from previous system removal. The Contractor must remove any cabling that will impede equipment installation and any existing systems throughout the course of the installation of the new equipment. All the equipment removed must be turned over to the COR to be subsequently turned over to the Partner Nation.

HAZMAT removal, extensive crane and rigging usage for moving heavy items, and extensive hot work, i.e., riveting, welding, flame cutting, and other fire or spark-producing operations are not anticipated elements of the installation process. Any such requirements must be brought to the COR’s attention for further direction.

4.6 Task D: Verification and Validation of Electronic Navigation Equipment

The Contractor must conduct verification and validation testing of the completed installation using the OEM Technical Manuals. The testing must be documented in a Full Equipment Suite Final Report and must be witnessed, verified, and approved by the COR and in the presence of the Partner Nation. Verification and validation include testing the systems to ensure required functionality, coverage, capacity, interoperability, security, and that availability meets the functional requirements and specifications.

Verification and Validation must include the following:

•Equipment software version and operation •Equipment serial number verification and documentation •Integrated system operation upon completion of installation and during underway sea trials

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•Inspection of the equipment installation (mounting, cable dressing, grounding, bonding, and weatherproofing) •Operational and functional tests of all Contractor installed equipment and adjoining support equipment associated with the installation.

The Contractor must:

•Coordinate with the COR at least five business days prior to scheduled system test/acceptance test to permit effective scheduling.

•Demonstrate the satisfactory operation of all communications and navigation equipment and systems presence of the COR and the crew.

•Perform operationally testing, using OEM technical manuals, of the newly installed communications and navigation equipment.

•Determine the acceptability of system installation/configuration and documentation for support of electronic systems.

•Determine the fully functional and operational material condition and performance levels of the equipment and support systems.

4.6.1 Full Equipment Suite Final Report: The Contractor must provide the COR a consolidated report documenting the completed installation. The report must include the time period of the work, personnel completing the work, and a brief summary of any unique problems, notes, or lessons learned for the installation. Attachments to the report must include documented Standard Operating and Maintenance Procedures, Owner’s manuals, warranty information, technical manuals and drawings, assembly instructions, maintenance and care instructions, and operating instructions. (Deliverable)

The Full Equipment Suite Final Report must include the following:

Demonstration of the satisfactory operation of all communications equipment and systems.

Demonstration of the satisfactory operational testing, using OEM technical manuals.

Certification of Accomplishment Summary of Test Results Actual measured values or other pertinent data (VSWR checks for all radios/antennas, voltage readings for all power cables and power supplies, any associated BITE testing results)

Status of communications equipment The result of each individual system that was tested, in addition to any stand-alone equipment test The interoperability and integration into the full equipment suite to the maximum extent possible

4.7 Task E: On Site Technical Assistance Training

Upon completion of Task D, the Contractor must provide onsite technical assistance/training of the installed systems. This must include providing formal and informal on the job training to the

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Partner Nation who will be required to operate, repair, and maintain the equipment and systems.

The Contractor must: (Deliverable) Provide a company authorized service representative, experienced in operation, maintenance, and troubleshooting procedures and training.

Provide demonstrations and training of systems, subsystems, and equipment operation Demonstrate in the field: system features, operational controls, emergency plans and standard operating procedures o System Layout (e.g. location, power supply, components) o Standard Features o Start-up and Shut Down Procedures (e.g. normal and emergency) o System Operation o Control function o Troubleshooting and Casualty Procedures o Adjustments, Servicing and Preventative Maintenance

4.7.1 Training Location. Training location will be coordinated with the KO and COR.

4.7.2 Training Comprehension Level. Training must be conducted:

In the Spanish language and at the basic/intermediate level of expertise Using the newly installed systems and associated operations manuals At an intermediate skill level With a base level core understanding of the system operating theory (i.e., don’t teach radio frequency theory, but rather how to employ and operate this particular radio).

4.7.3 Students.

Student population will be twenty (20) officers/enlisted personnel and will have minimal experience operating and maintaining similar communications and navigation equipment.

4.7.4 Training Material.

The Contractor must submit training course content, to include a copy of all printed instructional materials, and tentative daily training schedule to the COR no less than ten (10) business days prior to start date of training. Training material must be issued on one (1) CD-ROM or USB jump drive and 12 hard copies and include: (Deliverables)

Standard presentation software (PowerPoint) where appropriate for the classroom phase System block diagrams of system configuration Operating and maintenance instructions Emphasizing safe and proper operating requirements Preventative maintenance, special tools needed and spare parts inventory suggestions Start-up & Shut-down procedures, operation in all modes possible and emergency procedures

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Shipboard system layout (locations, power supplies, components, etc.)

Common troubleshooting problems and solutions to keep the system operating at sea Usage of the printed installation, operation and maintenance instruction material included in the Operating and Maintenance Manuals.

Short cards, or “quick setup” sheets for quick reference. These handouts should attempt to simplify procedural steps, address known system issues, and help the students retain settings, shortcuts, and other useful tips

4.7.5 After Action Report

Upon completion of the in-country training iteration the Contractor must provide an AAR to the USG. This AAR should identify what training was planned, what training took place, identify any causes for missed or abbreviated training, and provide a thorough summary of the recipient’s current ability to operate and maintain the communication equipment. (Deliverable)

4.8 Inspection and Acceptance

Inspection and Acceptance must be conducted on the vessel unless otherwise mutually agreed upon by the Contractor and the KO. The Contractor must perform the inspection and acceptance and document the results on a DD Form 250. A COR or Government Representative will be onsite to witness the inspections. Deficiencies disclosed during inspection must be documented on the DD Form 250. The USG approval of the DD Form 250s, or other authorized documentation, acknowledges the USG’s formal acceptance of services provided. The following chart provides the inspection and acceptance information for each task.

Inspection and Acceptance

Task Acceptance Criteria Approval of the following documentation acknowledges the USGs acceptance

Task A: Installation Design Plan Government Approval DD Form 250 Task B: Commercial Furnished Equipment COR Inspection DD Form 250 Task C: Rip-Out and Installation of all Communication Equipment

COR Inspection DD Form 250

Task D: Verification and Validation of Electronic Navigation Equipment

COR Inspection Test Report(s) and DD Form 250

Task E: Training COR Inspection AAR and Email

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed in

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Attachment II, Pricing Schedule. Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing, Packaging Preservation and Marking

The Contractor must prepare the material for shipment in accordance with SAMM, § C7.8 Packaging and Marking.

5.2.1 The Contractor must preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect material against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The Contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.2.4 The Contractor must procure all materials and provide all labor necessary to complete each of the pre-shipment service tasks below.

Ref # Pre-Shipment Service

1 Disconnect batteries from electrical system 2 Secure loose gear to prevent shifting during shipment 3 Secure equipment as necessary to prevent movement during shipment

Remove flammable liquids if required to comply with ocean transportation requirements

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, § C7.8.2 in addition to the following with the following information:

Contract No. RESERVED

Foreign Military Sales (FMS) Case Designator ZB-P-LEC

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This shipment is authorized for export pursuant to 22 C.F.R § 126.6(a), under FMS case ZB-P-LEC.

The U.S. Government point is:

Primary Point of Contact

RESERVED

Alternate Point of Contact

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.5 Shipping Documentation

5.5.1 All commercial freight shipment tracking information and shipping documents must be provided to the Government Points of Contact, for forwarding to the DTS shipper and shipping coordination. These documents must include, as applicable, DD Form 250, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. The Contractor must not be responsible for the customs clearance process, nor any fees associated with the process. (Deliverable)

5.5.2 The Contractor must prepare and document any hazardous cargo, if applicable, in accordance with reference 2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of Transportation or International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per US Coast Guard regulations. A Contractor Hazardous Material (HAZMAT) certified representative must inspect and certify hazardous cargo and the container in which it is shipped. A SDDG must be completed for the HAZMAT.

5.6 Transportation

The Delivery Term Code (DTC) required on the LOA is number 7, which requires the shipment to be picked up from the contractor’s facility by a DTS shipper.

Revision Number R-1 Revision Date 14 April 2026

The Contractor must prepare the items in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 (Transportation). FMS orders may remain at the Contractor’s facility for an extended period of time pending full receipt of items list.

The Contractor must receive, consolidate, stage, package items and provide necessary characteristics (e.g., weight, dimensions, digital pictures) on items/shipment as required by the USG to arrange for shipping. The Contractor must be responsible for loading all items onto the shipping vehicles. The USG will coordinate the arrangement for onward movement to a final destination.

5.6.1 The Contractor must be present during the DTS pick up and transfer of custody. A copy of the DD Form 250 must be included with the packaging list.

5.6.2 The Contractor will not be responsible for Customs clearance nor any fees associated with the process. The contractor will be provided with in-country POC and shipping address.

6. WARRANTY AND DOCUMENTATION

6.1 Warranty

The Contractor must provide with the equipment any commercially available manufacturing documentation and warranties in the English and Spanish language. (Deliverable)

6.1.1 The warranty must provide for the Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service. All warranty coverage must be applicable for use of the vessels OCONUS by a foreign military.

6.2 OEM Documentation

The contractor must provide one (1) hard copy submission and one (1) electronic copy of all required documentation and manuals in English and in Spanish for the equipment to support operations and maintenance.

6.2.1 General Requirements for Documentation. The style of writing must present essential information in a simple, straightforward manner. Content must be organized and structured so that it is easily understood by the reader. Any acronyms must be defined the first time the abbreviation or acronym appears. Thereafter, within each section, the abbreviation or acronym can be used. Hard copy deliverables must be provided in two versions, one paper manual and one electronic version. The Contractor may use the contents of existing U.S. Navy- and USCG-approved manuals if the equipment supported by that manual is identical to equipment being furnished by the Contractor. If the contractor elects to use existing manuals, the contractor must examine the existing manual and compare it against the installed equipment to ensure that the manual precisely reflects the installed configuration.

Revision Number R-1 Revision Date 14 April 2026

6.3 Technical Manual. The Contractor must provide technical and maintenance manuals for the installed equipment. The manuals must reflect the as delivered configuration of the equipment. The Contractor must provide Commercial-Off-the Shelf (COTS) equipment technical manuals for individual equipment. (Deliverable)

6.4 Technical Drawings. Drawings must be comprised of printable depictions of all components in the equipment in their actual location and size, and schematic diagrams as required to depict functional interconnections between components. All physical components must be listed on a bill of materials on the drawing where they are defined and must appear on only one such bill of materials in the entire drawing set. (Deliverable)

6.5 Master Equipment List (MEL) The MEL contains a categorized list of all equipment.

(Deliverable)

Revision Number R-1 Revision Date 14 April 2026

7 DATA DELIVERABLE SCHEDULE

7.1 The following is a consolidated list of the contract deliverables.

Data Deliverable

Section

Item Schedule Delivery Method

POC

3.3 Schedule Submit with Quote Email KO & KS

3.4 Trip Report after completion of each travel event Email COR

3.4.1 DBA Submit with Quote Email KO & KS

3.4.2 Aircraft and Personnel

Automated Clearance System

(APACS)

COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel

Email COR

3.6 Status Meeting, as needed

deliverables within two (2) business days Phone Con KO and COR

3.8 Invoicing Upon Acceptance Email KO, KS, and

COR

4.8 DD250 Form Upon Acceptance Email KS and COR

4.7.4 Training Curriculum 60 days prior to training Email KO, KS, and

COR

4.7.4 Training Handouts At Training Hard Copy COR and

Students

4.7.5 Training AAR Upon Completion of Training Email KS and COR

5.5 Shipping Documentation Upon Government Request Email KS and COR

6.1 Warranty Upon Delivery Email KS and COR

6.2 OEM Documentation Upon Delivery Email / Hard

Copy KS and COR

6.3 Technical Manual Upon Delivery Email / Hard

Copy

KS and COR

6.4 Technical Drawings Upon Delivery Email / Hard

Copy

KS and COR

6.5 Master Equipment List Upon Delivery Email / Hard

Copy

KS and COR