RFI Sources Sought Annoucement EOIR-DOJ.pdf

REQUEST FOR INFORMATION (RFI):

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSALS. NO SOLICITATION IS AVAILABLE AT THIS TIME.

REQUIREMENT: Transcription Services for DOJ/ EOIR

Issue Date: April 14, 2023

Response Due Date: Responses to the RFI will be electronic format and emailed to the Contracting Officer via e-mail to Kimberly.tran@usdoj.gov. All Responses must be received no later than Tuesday, April 27,2023, 2:00 PM, Eastern Standard Time.

RFI Purpose:

The Department of Justice (DOJ) Executive Office for Immigration Review (EOIR) in coordination with DOJ’s Procurement Services Staff, is requesting information to determine sources with the ability to provide the full scope of transcription services primarily used by EOIR in addition to Department wide use. The Government is seeking to obtain industry comments and questions regarding a planned solicitation for Transcription Services requirement described herein and as described in the draft Government Statement of Work (SOW).

BACKGROUND: This Request for Information (RFI) is issued for the purpose of developing a viable solicitation that will best communicate the Government’s requirements to industry.

Response to this RFI is strictly voluntary and will not affect any firm’s ability to submit an offer if, or when, a solicitation is released. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government.

Neither unsolicited proposals nor any other kinds of offers will be considered in response to this RFI. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI. Responses to the RFI will not be returned. A response to this RFI is necessary to assist DOJ in determining the potential levels of interest, adequate competition, and technical capability to provide the required services. In addition, this information will also be used to assist DOJ in establishing a basis for developing any subsequent potential subcontract/small business participation plan and/or small business goal percentages.

Responses to this RFI must address the following requirements:

1. A cover sheet which includes:

a. RFI Title.

b. Vendor Company Name.

c. Address.

d. Name of Point of Contact.

e. Email Address.

f. Phone Number.

g. Vendor Sam.gov Unique Identifier Number.

h. Business Size.

mailto:Kimberly.tran@usdoj.gov

i. A list of all North American Industry Classification System (NAICS) codes as identified in the vendor’s System for Award Management (SAM) record.

j. If applicable, your GSA or other available Government-wide contract vehicle that is within the scope of this requirement.

2. Vendor responses to the Government’s questions

QUESTIONS:

1. If your company received a Task Order to transcribe 1,250 hours or more of audio per week, is your company equipped to transcribe the audio within a specific timeline?

2. Do you have cleared personnel to handle classified work?

3. Do you have trained, experienced staff for performing the work ordered and for continuously monitoring, managing, and controlling the work?

4. Are your transcribers proficient in grammar, vocabulary, and punctuation, and is familiar with legal terminology and legal citation?

5. Does your company have the ability to provide a fully qualified on-site transcriber at DOJ or other DOJ Agency’s headquarters within 24 hours of DOJ’s request for transcription services to be performed on-site?

6. Most of the transcription requests require a 5-day or 20-day transcription turnaround time

(TAT). The following is an estimate of the total volume of audio the Government expects to produce on a weekly basis for which transcription will be required:

700-1,000 hours of audio* per week with a 5-day TAT 2,000-3,000 hours of audio* per week with a 20-day TAT

*Most audio contains simultaneous interpretation

7. Can your company handle the volume of work that the Government will provide for transcription within the TAT?

8. What existing contract vehicles does your firm utilize for similar projects?

FAILURE TO RESPOND TO THE QUESTIONS WILL BE DEEMED AS NON-

RESPONSIVE.

REQUEST FOR CAPABILITES STATEMENT: Interested businesses should provide a capability statement to address their ability and experience to perform the tasks associated with the requirements stated above. Submission should not exceed three pages (one-sided), single spaced, 12-point type with at least a one-inch margin on an 8-1/2” X 11” inch paper. The responses should specifically describe the contractor's ability to meet the requirements outlined in the RFI. Please include the company's name, point of contact, address, phone number, DUNS number, CAGE Code, and Tax ID.

NO HARD COPY or FACSIMILE SUBMISSIONS WILL BE ACCEPTED. Cover letters and extraneous materials (brochures, etc.) will not be considered.

Questions concerning submissions should be directed:

Kimber Tran Office: (202) 307-1957 Contracting Officer Email: Kimberly.tran@usdoj.gov mailto:Kimberly.tran@usdoj.gov