RFI Site and Space Planning Services TK040925.docx

REQUEST FOR INFORMATION – SITE AND SPACE PLANNING SERVICES, TK040925

REQUEST FOR INFORMATION (RFI) INSTRUCTIONS

Estimated Maximum Master Agreement Value: $4,000,000 - $8,000,000 RFI Response Deadline: November 21, 2026 RFI Intent: Information Gathering

Please review all the details provided to ensure you have a complete understanding of this RFI.

This is a Request for Information (RFI) announcement only. This is not a solicitation of proposals, and no subcontract will be awarded from this Request. No reimbursement will be made for any costs associated with providing information in response to this Request or any follow-up information requests related to this RFI. No telephone calls will be accepted requesting a bid package or solicitation, as none are available. To protect the procurement integrity of any future procurement that may arise from this Request, information regarding the technical point of contact will not be provided, and no appointments for presentations will be accommodated.

Responding to this RFI does not offer any advantage or disadvantage to potential offerors if LBNL decides to issue a solicitation for the delivery of goods or services related to the subject matter.

Proprietary Information: Because information received in response to this RFI may be used to structure future programs and may be made available to the public, respondents shall NOT include any information in their responses that might be considered business sensitive, proprietary, or otherwise confidential. Responses must be submitted with the understanding that their contents may be publicly disclosed and, in the event of a public disclosure, LBNL will NOT notify respondents or provide any opportunity to revise or redact submitted information.

If your company believes it can provide Lawrence Berkeley National Lab (“Berkeley Lab” or “LBNL”) with the goods or services described below, we encourage your company to:

· Complete this form electronically as comprehensively as possible, ensuring that all details are typed out clearly, and return it by November 21, 2025.

Submit this form and any attachments via email to the following address:

tracykaae@lbl.gov

The main point of contact for this RFI is:

Tracy Kaae Procurement Specialist Lawrence Berkeley National Laboratory (LBNL) tracykaae@lbl.gov 510-486-4234

OVERVIEW & BACKGROUND

The University of California (the University), Lawrence Berkeley National Laboratory (LBNL), which is operated under Prime Contract DE-AC02-05CH11231 with the U.S. Department of Energy (DOE), is seeking information on the qualifications of Architectural/Engineering (A/E) teams interested in providing site and space services for the LBNL main site and off-site leased facilities, as described herein.

The University’s primary objective for this request for information (RFI) is to identify professionally qualified companies for site and space planning at the LBNL main hill campus and leased, off-site facilities. The range of services is expected to include a variety of professional architectural, landscape, and engineering disciplines, including civil, structural, mechanical, electrical, and controls. The planning services will also include site utility distribution systems. The site and planning services could range from small, specific activities such as Lab consolidations or the development of standard site design features (site stairs, pathways, etc.) to planning entirely new facilities. The A/E team providing the services needs to be flexible enough to handle a full range of site and space planning efforts.

Using the responses to this RFI, the University will determine, solely at its own discretion, a short-list of A/E teams to receive a Request for Qualifications (RFQ) for the project. The short list of A/E teams will prepare presentations to be given on site to the University’s selection committee and will respond to the committee’s questions. The University intends for this RFI to result in qualified companies participating in the RFQ for a Master Agreement (MA) for Site and Space Planning Services. Under the MA, A/E Subcontracts (Subcontract) may be issued for specific studies, tasks, and activities for a period of five (5) years. Each issued subcontract will be subject to the terms, conditions, and provisions of the MA and its Incorporated Documents.

A/E SERVICES

Site and space planning services are expected to include a range of efforts to meet ongoing and developing needs. The following outline aims to provide an overview of the types of site and space planning features and activities envisioned as part of the Master Agreement. This list is intended to be representative, not comprehensive and restrictive.

1. Study Laboratory Foundational Background Documents. The Laboratory has several previously completed studies and reports, which serve as foundational background documents. Develop proficiency with these documents to guide and direct service planning. Access and understand key archive and planning systems. The following key documents and systems will be essential to be familiar with to effectively perform the desired services:

A. Campus Master Plan B. Campus Massing Study C. 2025 Long Range Development Plan/EIR D. LBNL Annual Laboratory Plan E. Facilities Division GIS Database F. Meridian Drawing Archive G. Deferred maintenance database H. Condition assessment reports

2. General Site Features/Systems:

A. Landscaping, trees, planting beds, erosion control, vegetation management B. Roadways, bike lanes, parking spaces and lots, fleet management, streetside parking, sidewalks, crosswalks, accessibility compliance C. Storm drainage systems, culverts, and channels D. Wayfinding, general site signage E. Bus/shuttle routes/stops/shelters, transportation routes, and loading docks F. Security gates, security fencing, and site access points G. Pathways, walkways, and site staircases H. Retaining walls I. Seating areas, lunch areas, and social spaces

3. Site Utilities:

A. Power, water systems (including irrigation), natural gas, compressed air, telecommunications, and sanitary sewer B. Exterior lighting C. Mechanical and electrical pads and yards D. Vaults and other buried structures.

4. Facilities and Structures:

A. New facilities B. Facility rehabilitations and repairs C. Facility alterations and additions D. Roofing and M/E/P system rehabilitations, repairs, and replacements E. Office and Laboratory space audits, need studies, utilization studies, consolidations, refreshes, repurposing, and adjacency F. Surge spaces G. Move logistics

5. Meetings and Site Visits:

A. Periodic hybrid-based meetings to check in on ongoing efforts and longer-term activities B. Focused meetings as needed to support specific subcontracted efforts under the Master Agreement C. Site visits as required to support the Master Agreement

6. Deliverables:

A. Architectural and engineering reports, studies, and findings B. Options planning C. Cost estimates D. Graphics E. Renderings

Company Information Form Section 1 – Company Information

Section 2 – Contact Information

Section 3 – Organization & Management

In 300 words or less (For Each Question in this Section)

Yes No

Small Business 8(a) Small Disadvantaged Business Women-Owned Small Business HUB Zone Veteran-Owned Business Service Disabled Veteran-Owned

< 2 years 2-5 years 5-10 years >10 years

Section 4 – Business & Approach

In 300 words or less (For Each Question in this Section)

Yes No If yes, describe these methods and tools.

Click here to enter text.

Section 5 – Technical Ability/Experience

In 300 words or less (For Each Question in this Section)

Describe your team’s previous experiences applicable to supporting National Laboratories, other Federal facilities, similar campuses, or large businesses.

Click here to enter text.

Any other considerations or items LBNL should be aware of?

List any attachments to the RFI, including drawings, budgetary quotes, specifications documents, etc. (please do not attach sales literature or white papers unless requested by LBNL):

1.

2.

(Add lines as needed)

END RFI DOCUMENT

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