RFI_SAM.gov Radiotherapy QA.docx

Request for Information Enterprise-wide Radiotherapy Technical Quality Assurance (QA) System and Repository

VA-26-00052553

1. Introduction

The Department of Veterans Affairs (VA) continuously seeks ways to improve the services provided to Veterans. The National Radiation Oncology Program seeks to acquire, implement, and validate an online vendor-agnostic enterprise-wide Software as a Service (SaaS) Radiotherapy Quality Assurance (QA) solution that standardizes, automates, and centralizes treatment delivery device QA data acquisition, analysis, and reporting across all VA Radiation Oncology centers. The solution will streamline quality monitoring of linear accelerators (linacs) and other radiation treatment devices (including but not limited to brachytherapy and other non-linac teletherapy systems), imaging systems (including diagnostic systems such as computed tomography and magnetic resonance imaging devices, as well as on-board imaging and other radiotherapy positioning verification and monitoring systems), and QA devices across diverse vendors to ensure compliance with American Association of Physicists in Medicine Task Group (TG)-142, TG-51, TG-198, and Medical Physics Practice Guidelines and Protocols.

This Request for Information (RFI) is for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated or received for this effort. The information provided may be used by VA in developing its acquisition strategy and refining its Performance Work Statement (PWS). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI.

The North American Industry Classification System (NAICS) for this requirement is 541519, Other Computer Related Services.

2. Submittal Information:

All responsible sources may submit a response in accordance with the information below.

There is a page limitation for this RFI of 10 pages. The Government will not review any other information or attachments included, that are in excess of the 10 page limit. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI.

Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services required in the attached draft PWS and must include the following:

a. Interested Vendors shall, at a minimum, provide the following information in the initial paragraph of the submission:

(1) Name of Company

(2) Address

(3) Point of Contact

(4) Phone Number

(5) Email address

(6) Company Business Size and Status – For Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and VOSBs - Your company’s intent and ability to meet the set aside requirement in accordance with VAAR 852.219-73 (JAN 2023) (DEVIATION) VA Notice of Total SDVOSB and 13 CFR §125.6, which states the contractor will not pay more than 50 percent of the amount paid by the Government to it to firms that are not SDVOSBs. Your response shall include information as to available personnel and financial resources; proposed team members and the PWS requirements planned to be subcontracted to them, which must include the prime planned percentage or the names of the potential team members that may be used to fulfill the set aside requirement

(7) NAICS code(s)

(8) Socioeconomic data

(9) CAGE/DUNS/UEI Number under which the company is registered in SAM/SBA certification database (https://veterans.certify.sba.gov/)

(10) Existing Contractual Vehicles (GWAC, FSS, or MAC)

b. Provide a summary of your capability to meet the requirements contained within the draft PWS for the following areas:

(1) Provide a summary of your technical capability to meet the PWS requirements.

(2) Describe in detail your system architecture and where/how it will be hosted and accessed. Describe the basic connectivity and other platform requirements.

(3) Provide a list of all your supported equipment/device and QA test integrations.

(4) Provide a list and examples of analytical reporting capabilities.

(5) Is your solution FedRAMP authorized or in the process of obtaining FedRAMP authorization?

c. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the services to be performed under this effort.

______ YES ______ NO (if No, answer question d)

d. If “NO”, please provide your technical comments/recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost effective effort.

Responses are due no later than 10:00 a.m. EST, Wednesday, June 10, 2026, via email to Candice Mazzetta, Contract Specialist at candice.mazzetta@va.gov and Brandon Caltabilota, Contracting Officer at brandon.caltabilota@va.gov. Questions directed to the customer are strictly prohibited. Please note “Radiotherapy Quality Assurance (QA) Support and Repository” in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. The email file size shall not exceed 5 MB.