RFI Refurbishment BearCats.pdf

REQUEST FOR INFORMATION

DEPARTMENT of ENERGY (DOE)/NATIONAL NUCLEAR SECURITY AGENCY (NNSA)

REFURBISHMENT OF LENCO AMRMORED VEHICLES

1.0 PURPOSE

The United States Department of Energy (DOE), National Nuclear Security Administration (NNSA), in support of Defense Nuclear Security (DNS) (NA-70), Office of Safeguards and Security (NA-71) is issuing this Request for Information (RFI) to conduct market research for information and planning purposes to determine the existing market capability of businesses to provide for the refurbishment of Lenco armored vehicles within the NNSA NA-70 fleet. These refurbishment services will support fleet readiness, enhance operational reliability, and extend the lifecycle of Government-owned armored vehicles essential to Protective Force (PF) mission execution. All interested, capable, and responsible vendors are encouraged to submit a response to this RFI in providing a capability statement.

This RFI will be seeking small businesses’ interest first.

2.0 INTRODUCTION

The Defense Nuclear Security (DNS) (NA-70), Office of Safeguards and Security (NA-71) for the refurbishment of Lenco armored vehicles within the NNSA DNS fleet. These refurbishment services will support fleet readiness, enhance operational reliability, and extend the lifecycle of Government-owned armored vehicles essential to Protective Force (PF) mission execution. The description below outlines preliminary requirements envisioned for the refurbishment services. The information gathered will be used to formulate final requirements, as the Government intends to award a Blanket Purchase Agreement (BPA) to multiple (if applicable) responsible vendors capable of providing the services.

3.0 BACKGROUND

The NNSA DNS requires an armored vehicle fleet to maintain security across multiple sites within the Continental United States (CONUS). The vehicles are deployed by PF units responsible for safeguarding these locations.

Locations/sites; Mercury, NV; Oakridge, TN; Aiken, SC; Los Alamos, NM; and Amarillo, TX

NNSA NA-70 utilizes armored vehicles (BearCat), manufactured by Lenco. These vehicles have been in use for 10+ years and require frequent repairs. To alleviate repair costs and extend the life of these vehicles, it is our intent to have these vehicles refurbished. The current BearCat fleet varies in age, condition, mileage, and repair history across NNSA sites. Due to the specialized nature of these armored vehicles, refurbishment must be performed by a contractor with proven experience working on Lenco-manufactured BearCats or equivalent armored platforms.

General description of Leco Bearcats; G2, G3, and X3 models built between 2005 and 2025 to be refurbished/rebuilt.

4.0 SCOPE

The contractor must be able to perform a comprehensive and thorough inspection of all systems to determine the current vehicle condition and level of refurbishment needed to be placed back into service.

The contractor must complete a detailed repair / replacement finding report. Vehicle refurbishment will include repairs / replacement as needed based on the result of the contractor’s inspection report and approval by NNSA NA-70. The contractor must have prior refurbishment experience with Lenco BearCats (G2, G3, and X3) and be able to procure essential/manufacturer parts from Lenco. Ensure. It is necessary that the contractor is familiar with all systems and replacement parts to include the following:

- Certified armor replacement of all transparent armor (glass) assemblies with capability to replace on location (must stock a parts and accessories inventory to limit downtime).

- Gas and diesel engines and components: complete powertrain, fuel system, water pump, steering, alternators, fan clutch, idlers, tensioners, belt, wiring harness and associated fuse box(s), turbo charge air cooler and pipes, radiators, oil cooler, hoses, lines (model/year dependent) and hardware to install (emissions exempt).

- Transmission / drivetrain. To include transfer case, driveshafts, differentials and axle assemblies.

- Steering components, suspension systems, and braking systems.

- Tire/wheel assemblies with run flats: contractor must have the equipment to work with solid rubber run flats/bead locks as well as 2-piece Hutchinson rims.

- HVAC system components to include the heating and air conditioning assemblies/parts.

- Interior components such as seating, storage, electrical components/lighting, flooring, and surface coatings.

- Exterior components such as body part accessories, trim, door handles, and lighting.

- Tactical accessories such as turrets, side deployment ramps, breaching rams, gun ports, etc.

- Diagnostic testing and troubleshooting: contractor must have the proper diagnostic equipment/software to perform repairs to the vehicle control modules as needed.

- Ballistic steel/armor: Contractor must have comprehensive knowledge of working with ballistic steel and proper fabrication practices.

- Exterior coating: Contractor must have the facility, ability, and understanding of the product and practices to apply Chemical Agent Resistant Coating (CARC) to the vehicle.

- All other necessary components as identified during refurbishment evaluation inspection.

- Transportation (to / from service location): It is preferable for the contractor to have Department of Transportation (DOT) authority and proper equipment to transport vehicles.

- Transportation (to / from service location).

The contractor shall perform a full technical inspection of each vehicle and provide an inspection report identifying recommended repairs and replacements. Major component repairs or replacements shall not begin until a Call Order has been executed by the Program Support Acquisition Branch (NA-PAS-315) Contracting Officer (CO). All parts used shall be Original Equipment Manufacturer (OEM) or OEM-approved equivalents. The contractor shall conduct full operational and safety testing prior to returning each vehicle to the Government.

5.0 REQUIREMENTS

Contractor shall:

Perform all refurbishment activities at the contractor’s facility. The contractor must be able to provide a mobile transparent armor replacement service within a timely manner that would be conducted on site at a predetermined NNSA location.

Provide all labor, parts, equipment, materials, tools, supervision, and transportation required to perform the specified repairs according to the manufacturer’s (Lenco) recommended repair techniques and standards.

Perform all repair services on the contractor’s premises, except for mobile transparent armor replacement.

Transport NNSA NA-70 vehicles to and/or from the contractor’s repair facility. The vehicles in need of refurbishment shall be picked up after coordination with NNSA NA-70 and returned from the contractor at a time mutually agreed upon by both parties.

Provide a detailed inspection report for each vehicle identifying required repairs and timeline.

(Form will be provided at time of BPA award).

Not proceed with refurbishment until after receiving written authorization from NA-PAS-315 CO and NNSA NA-70 COR. Will be received via a BPA Call Order. The contractor shall not proceed with refurbishment based on verbal authorizations and assumes all liability and responsibility for repairs performed based on such verbal authorizations.

Use OEM or OEM-approved equivalent parts for all replacements. All transparent armor and armor work must meet or exceed original manufacturer standards.

Complete the repair within the timeframe specified in the report. If the contractor cannot complete the repair within the estimated timeframe, the contractor shall request an extension in writing that includes the reason for the extension, and the date repairs will be completed.

Be responsible for the risk of loss or damage to all vehicles/equipment and parts in the care, custody, and control of the Contractor until accepted by an authorized NNSS DNS representative.

Understand that NNSS NA-70 may inspect and/or test the vehicle/equipment within five (5) working days of receipt of the refurbished vehicle to ensure the work was completed in a satisfactory manner.

o If the NNSS NA-70 detects deficiencies in the refurbishment, the NNSS NA-70 will reject the receipt of the vehicle/equipment and the contractor shall correct the deficiencies at its own expense, which shall include picking up and returning the vehicle/equipment if applicable.

6.0 TRAVEL

Travel is limited to government sites upon approval by the COR, and only when it is directly required to do so such as transparent armor replacement work.

All travel-related reimbursements must comply with the guidelines and rates established in the Joint Travel Regulations (JTR).

7.0 QUALITY ASSURANCE/ACCEPTANCE CRITERIA

Vehicles to be inspected by site mechanics immediately following delivery. Discrepancies regarding the components and workmanship will be annotated and reviewed between DNS and contractor. A vehicle will be accepted once

Refurbished systems meet or exceed OEM specifications.

All planned refurbishment items are completed.

Functional and safety testing is successfully performed.

Final documentation is delivered and approved.

8.0 INQUIRIES/QUESTIONS

All questions regarding this RFI must be submitted, in writing to Contracting Officer Brenda Hamilton at brenda.hamilton1@nnsa.doe.gov Questions will be addressed within a reasonable amount of time, generally no more than 48 hours after receipt.

9.0 RESPONSED TO THE RFI

THIS NOTICE IS FOR PLANNING PURPOSES ONLY, and does not constitute an Invitation for Bids, a Request for Proposals, a Solicitation, a Request for Quotes, or an indication the Government will contract for the items contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement.

DISCLAIMER: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. In accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) FAR 15.101(c), responses to RFIs are not an offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI marked proprietary will be handled accordingly. Responses to this RFI will not be returned. Respondents will not be notified of the result of the review.

10.0 RESPONSE FORMAT

Vendors that wish to respond to this RFI shall provide the following information: (1) A statement indicating an interest and the capability to provide the services as described.

Vendor response should not exceed ten (10) pages with a 12 Point Font (cover pages are not included in the page count) and shall be submitted in a PDF file type. The format for the RFI responses is described below:

The COVER PAGE shall contain (1) Company name, (2) Primary Point of Contact to include any technical and/or administrative contacts, (3) Phone number and Email Address for each contact, (4) Cage Code and SAM UEI Number, (5) Primary NAICS Code, (6) Business Size; e.g. Large or Small (responses shall also include any socio-economic small business size standard; e.g., 8(a), HUBZONE, WOSB, Veteran Owned, Small Disadvantaged Business, Service-Disabled Veteran Owned, etc.), and (7) If applicable, GSA Supply Schedule (FSS) Contract Number.

11.0 RESPONSE CONTENT

All vendors with appropriate product/services are invited to submit a Capability Statement and contact information. The Capability Statement should discuss the products/services’ capabilities as they relate to the potential requirements. Vendors with a GSA schedule should provide the contract number, schedule, and SIN if able to provide the products and services on schedule.

12.0 RESPONSE DEADLINE AND SUBMISSION LOCATION

Responses to this RFI must be received no later than 17 July 2026 @ 2:00 PM (Mountain Daylight Time).

Response should be submitted by email to Brenda Hamilton, Contracting Officer, Brenda.Hamilton1@nnsa.doe.gov.

NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained because of this announcement may be reflected in the subsequent solicitation, and the Government may contact one (1) or more respondents for clarifications to enhance the Government’s understanding. This announcement is Government market research and may result in revisions in both its requirements and its acquisition strategy based on industry responses.