RFI Questionnaire 2025 ERAC and Picnic.docx
DOCX document 17 KB Posted
- Solicitation number
- RFI1761796
About this file
This document is a Request for Information (RFI) for event planning services for the Naval Supply Systems Command (NAVSUP) Headquarters' 2025 Employee Recognition Award Ceremony (ERAC) and Picnic. The event is scheduled for the week of August 18-21, 2025, and will serve up to 500 employees at the Naval Support Activity (NSA) Mechanicsburg Base in Pennsylvania. The RFI includes a 14-question questionnaire seeking detailed information from potential event planning vendors, including their capability to provide services, availability for event setup and execution, GWAC vehicle details, business size and classification, company identification information, point of contact details, and lead time for booking services.
The RFI seeks comprehensive information to assess vendor qualifications for a multiday event that includes an Employee Recognition Award Ceremony, Picnic, and Ice Cream Social. Vendors are asked to confirm their ability to meet specific event dates (August 20 for setup, August 21 for the main event), provide their business classification (with specific options for small business types), and share critical company information such as cage code, unique entity ID, company names, address, and contact details. The solicitation number is RFI1761796, and the event will be hosted at 5450 Carlisle Pike, Mechanicsburg, PA 17050, with vendors expected to review additional documents including the Performance Work Statement and Picnic Area Event Layout.
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Other files
| File | Type | Posted |
|---|---|---|
| Performance Work Statement 2025 ERAC.pdf | ||
| Attachment 1. NSA Picnic Area Event Layout.pdf |
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Text version
Request For Information (RFI)
Title: Event Planning for Employee Recognition Award Ceremony and Picnic
Please review the “Performance Work Statement 2025 ERAC” and “Attachment 1. NSA Picnic Area Event Layout” documents and provide answers to the following 14 questions:
| Request for Information (RFI) Questions |
| Yes |
| No |
| Additional Comments |
1) Is your company capable of providing the event planning services or subcontracting the services outlined in the PWS?
2) Is your company/representative available to attend the set up event on Wednesday, August 20, 2025, from 8:00 am – 5:00 pm?
3) Is your company/representative available to attend the ceremony and picnic event on Thursday, August 21, 2025, from 8:00 am – 5:00 pm?
4) Does your company provide the event planning services via a Governmentwide Acquisition Contract (GWAC) vehicle?
5) If answered yes to question 4, then provide the:
· The name(s) of GWAC vehicle(s)
· The contract number(s)
· The North American Industry Classification System (NAICS) code
6) Is your company a small business or large business?
7) If answered small business, then what type of small business? For example:
· Woman Owned Small Business (WOSB),
· Small Disadvantaged Business,
· Economically Disadvantaged Women Owned Small Business (EDWOSB),
· Veteran Owned Small Business (VOSB),
· Service-Disabled Veteran Owned Small Business
· SBA Certified Disadvantaged Small Business
· SBA Certified HUBZone Firm
· SBA 8(a)
8) What’s your company’s cage code?
9) What’s your company’s unique entity identification (ID) number?
10) What’s your company’s full name?
11) Provide any other company names used, such as ‘doing business as’.
12) What’s your company’s physical / mailing address?
13) Please provide your company’s point of contact’s full name, email address, and phone number(s)?
14) What’s your company’s lead time for booking services before event date?
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