RFI - PWS - FURNITURE WAREHOUSING - ASSEMBLE - DISSAMBLE - DELIVERY - INSTALLATION SERVICES.pdf

PERFORMANCE WORK STATEMENT (PWS)

FURNITURE WAREHOUSING, ASSEMBLY, DELIVERY, AND INSTALLATION SERVICES

CHARLESTON VA HEALTH CARE SYSTEM - RALPH H. JOHNSON VAMC

The contractor shall provide:

- Labor and moving services

- Receiving Furniture

- Furniture Inventory

- Furniture Delivery

- Furniture Installation o Furniture shall include fixtures and other property of the Charleston VA Health Care System which includes VA patient care, administrative and other leased space.

- Round trips to Ralph H. Johnson VA Medical Center and designated warehouse space on a regular basis. Outlying Community Based Outreached Clinics (CBOCs) on a less frequent, but periodic basis.

- Secured, Insured, Temperature and humidity controlled receiving warehouse/storage type facility that includes loading docks.

o Minimum of one (1) loading dock; two (2) is ideal o Space shall be no less than 10,000 Sq Feet.

The contractor should use the proper equipment to ensure efficient and careful transportation of furniture, equipment, and any other receiving items. Proper equipment shall include but not be limited to:

- Closed moving vans

- Closed freight truck minimum size 56’ for transporting equipment

- Rubber-Wheeled dollies (in good condition and free of grease and dirt)

- Aluminum or magnesium ramps of various sizes

- Cartons and Bins

- Motorized Pallet Jacks

- Safe Jack

The contractor shall provide the following services:

- Disassemble/reassemble, repair and remove existing furnishings and related parts from a location, then transport the items to a new location and install/place them according to the direction of the COR/Facility POC.

- The contractor must be capable of reading floor plans and drawings in AutoCad;

create and manage a professional inventory w/photographs, include sizes and descriptions of inventoried items.

- Staff shall be certified in moving, assembling, disassembling, and reinstalling Commercial Healthcare Furnishings and cubicle workstations of various manufacturers such as Teknion, Herman Miller, Haworth, and capable of performing minor furniture repairs.

FACILITIES PROTECTION

1. The Contractor will be required to provide protection for loading dock, storage areas, and any other facility environment where movement is focused to ensure safety and minimize risk of damage to any VAMC property.

2. The Contractor will be required to take all measures necessary to safely move VAMC property (furniture) to and from received locations to final delivery destination. Upholstered items must be protected from dust & environmental elements while being received, delivered, or installed.

3. The Contractor must remove any debris, i.e., specifically, all cardboard, plastic, and packaging, after movement of furniture and equipment.

TRANSPORTATION SERVICES

The Selected Contractor shall:

1. Provide manpower, adequate crew sizes for the scope of work.

2. Respond promptly, (deliver within 24-72 hours), to requests for transportation and delivery of requested furniture, equipment, or other stored items.

3. Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified delivery and storage tasks efficiently, at no extra charge.

4. The Contractor must provide manpower to effect transportation of equipment and furniture as necessary.

5. Provide full palletizing and shrink wrapping of all office case good/systems furniture that is being relocated. Additionally, Contractor will need to label each pallet of wrapped office furniture with Building #, Room #, and detail of size and type of desking (every office will be palletized separately).

6. Detailed instruction for labeling methods will be directed by the VAMC Interior Design Department.

7. Provide personnel and supplies for minor wood and metal furniture repairs – all such repairs which are necessary due to damage caused in the move are to be at the selected Contractor’s expense and no charge for workload or materials will be allowed; Additionally, in the interest of safety and prevention of damage, the selected Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading or on the truck.

8. Movement and/or de-installation with potential for re-installation of furnishings that VAMC has slated for relocation including systems furniture, and other assorted furniture, to a location (or locations) designated by VAMC Interior Design Department. There is potential for older furniture to be slated for “Excess” in which VAMC staff will direct the selected Contractor to relocate pieces or to be disposed.

9. Provide a comprehensive, up-to-date Inventory detailing each furnishing deemed as excess for the VAMC Interior Design staff. This should be in an Excel Spreadsheet format.

10. Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in Staffing section below, at each site for the duration of each shift’s work.

11. Contractors shall ensure that all staff and crew wear clean, labeled shirts/coats to identify themselves as Contractors as well as meet all requirements for badging and security clearances for the VAMC.

PROJECT STAFFING

The Contractor(s) is expected to furnish a sufficient staff of supervisory and workload personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner.

There will be no excuse for failure of Contractor to perform in a timely manner on specified dates with adequate crew sizes.

The Contractor shall assure that the same supervisory and workload crew will be in attendance throughout the duration of the Work and shall be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals. Members of this team can have no other assignments during the work, without the permission of Charleston VAMC and no replacement shall be made without the written approval of Charleston VAMC.

MINIMUM QUALIFICATIONS OF SELECTED LABOR CONTRACTOR’S STAFF

Staff proposed by the Contractor for this contract must meet the following mandatory requirements:

Submit documentation with Contracting proposal package.

1. Worker- General

Minimum six (6) months of commercial and/or biomedical moving experience Full understanding of conduct policy specified below Basic understanding of labeling procedures and implementation Full understanding of Privacy Training policy specified within this document Full understanding of VAMC badge policy specified within this document Ability to work as directed Ability to use levels, screw guns and other tools required to secure filing cabinets, metal shelving and bookcases, systems and/or other contract furniture de-installation, reinstallation and basic wall mounting of equipment.

2. Driver Minimum two (2) years of commercial and/or biomedical moving experience Minimum four (2) years of commercial driving experience Full understanding of conduct policy specified below Full understanding of Privacy Training policy specified within this document Full understanding of VAMC badge policy specified within this document Basic understanding of labeling procedures and implementation Ability to work as directed Complete knowledge of vehicle and equipment operation Current valid licensing, as required by law

3. Supervisor or Lead Foreman Minimum two (2) years’ experience as a foreman or supervisor for a commercial moving company Full understanding of conduct policy specified below Full understanding of and ability to perform records packing and unpacking Full understanding of facility protection requirements specified within this document and ability to direct crews in their implementation Ability to read, understand, color-code and number floor plans Ability to implement labeling procedures Full understanding of each shift’s assignments and goals Full understanding of overall project goals and schedule Demonstrated ability to direct and manage crews Full understanding of VA Privacy Awareness training specified within this document Full understanding of VAMC badge requirements specified within this document

DELIVERY AND PICKUP LOCATIONS FOR CHARLESTON VA HEALTH CARE

SYSTEM:

Local Non-Local Sites Address 1 Address 2 City State Zip

Local: Within a 50-mile radius

Non-Local: Beyond the 50-mile radius

X Beaufort NSF 1 Pinckney Boulevard Beaufort SC 29902

X Brunswick GA Clinic 93 Benchmark Way Brunswick GA 31520

X Charleston Vet Center 3625 West Montague Avenue

North Charleston

SC 29418

X North Charleston Outpatient Clinic 6450 Rivers Avenue Charleston SC 29406

X Community Resource & Referral Center (CRRC)

2424 City Hall Lane Suite B North Charleston

SC 29406

X Fisher House 150 Wentworth Street Charleston SC 26401

X Goose Creek Primary Care Clinic

(JACC)

110 NNPTC Circle Goose Creek SC 29445

X Goose Creek Crowfield Sleep Lab & Eye Clinic, Building A

7 South Alliance Drive Goose Creek SC 29445

X Hinesville GA Outpatient Clinic 500 E. Oglethorpe Hwy. Hinesville GA 3131X

X James Island Admin Building 325 Folly Road 3Rd Floor Suite 300 James Island SC 29412

X Lowcountry Veteran Brain Research Institute

22 West edge Street Charleston SC 29403

X Montague Admin Building 3355 West Montague Avenue

Charleston SC 29418

X Mt. Pleasant Primary Care & Whole Health Clinics

180 Wingo Way Mt. Pleasant SC 29464

X Myrtle Beach Outpatient Clinic 1800 Airpark Drive Myrtle Beach SC 29577

X Myrtle Beach Vet Center 1101 Johnson Avenue Suite 204 Myrtle Beach SC 29577

X Optometry Clinic Joint Base Charleston

746 Pulaski Street Goose Creek SC 29445

X Savannah GA Outpatient Clinic 1170 Shawnee Street Savannah GA 31419

X Strom Thurmond Research 171 Ashley Avenue Charleston SC 29425

X VA Warehouse 3151 W. Montague Avenue North Charleston

SC 29418

X TeleMental Health 3129 Montague Avenue North Charleston

SC 29418

SERVICES: CLIN LINES:

0001: Labor/Moves services to include receiving, inventory, delivery, and installation of furniture, fixtures, and other property of the Charleston VA Health Care System, which includes VA patient care, administrative and other leased space - See list of locations at the end of this document. This service shall include trips to Ralph H. Johnson VA Medical Center on a regular basis and to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected Contractor must provide a clean, temperature and humidity controlled receiving facility which includes loading dock/docks.

Total man hours: 5,292 Contract Period: BASE POP Begin: May 29, 2026

POP End: May 28, 2027

0002: Local Truck Trip: 206 round trips Contract Period: BASE POP Begin: May 29, 2026 POP End: May 28, 2027

0003: Non - Local Truck Trip: 103 round trips Contract Period: BASE POP Begin: May 29, 2026 POP End: May 28, 2027

1001: Labor/Moves services to include receiving, inventory, delivery, and installation of furniture, fixtures, and other property of the Charleston VA Health Care System, which includes VA patient care, administrative and other leased space - See list of locations at the end of this document. This service shall include trips to Ralph H. Johnson VA Medical Center on a regular basis and to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected Contractor must provide a clean, temperature and humidity controlled receiving facility which includes loading dock/docks.

Total man hours: 5,292 Contract Period: Option Year 1 POP Begin: May 29, 2027 POP End: May 28, 2028

1002: Local Truck Trip: 206 round trips Contract Period: Option Year 1 POP Begin: May 29, 2027 POP End: May 28, 2028

1003: Non - Local Truck Trip: 103 round trips Contract Period: Option Year 1 POP Begin: May 29, 2027 POP End: May 28, 2028

2001: Labor/Moves services to include receiving, inventory, delivery, and installation of furniture, fixtures, and other property of the Charleston VA Health Care System, which includes VA patient care, administrative and other leased space - See list of locations at the end of this document. This service shall include trips to Ralph H. Johnson VA Medical Center on a regular basis and to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected Contractor must provide a clean, temperature and humidity controlled receiving facility which includes loading dock/docks.

Total man hours: 5,292 Contract Period: Option Year 2 POP Begin: May 29, 2028 POP End: May 28, 2029

2002: Local Truck Trip: 206 round trips Contract Period: Option Year 2 POP Begin: May 29, 2028 POP End: May 28, 2029

2003: Non - Local Truck Trip: 103 round trips Contract Period: Option Year 2 POP Begin: May 29, 2028 POP End: May 28, 2029

3001: Labor/Moves services to include receiving, inventory, delivery, and installation of furniture, fixtures, and other property of the Charleston VA Health Care System, which includes VA patient care, administrative and other leased space - See list of locations at the end of this document. This service shall include trips to Ralph H. Johnson VA Medical Center on a regular basis and to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected Contractor must provide a clean, temperature and humidity controlled receiving facility which includes loading dock/docks.

Total man hours: 5,292 Contract Period: Option Year 3 POP Begin: May 29, 2029 POP End: May 28, 2030

3002: Local Truck Trip: 206 round trips Contract Period: Option Year 3 POP Begin: May 29, 2029 POP End: May 28, 2030

3003: Non - Local Truck Trip: 103 round trips Contract Period: Option Year 3 POP Begin: May 29, 2029 POP End: May 28, 2030

4001: Labor/Moves services to include receiving, inventory, delivery, and installation of furniture, fixtures, and other property of the Charleston VA Health Care System, which includes VA patient care, administrative and other leased space - See list of locations at the end of this document. This service shall include trips to Ralph H. Johnson VA Medical Center on a regular basis and to outlying Outpatient Clinics on a less frequent, but periodic basis. The selected Contractor must provide a clean, temperature and humidity controlled receiving facility which includes loading dock/docks.

Total man hours: 5,292 Contract Period: Option Year 4 POP Begin: May 29, 2030 POP End: May 28, 2031

4002: Local Truck Trip: 206 round trips Contract Period: Option Year 4 POP Begin: May 29, 2030 POP End: May 28, 2031

4003: Non - Local Truck Trip: 103 round trips Contract Period: Option Year 4 POP Begin: May 29, 2030 POP End: May 28, 2031

END