RFI PWS for Posting.pdf

DRAFT PERFORMANCE WORK STATEMENT

U.S. MARSHALS SERVICE

EXECUTIVE, ADMINISTRATIVE, AND

PROFESSIONAL SUPPORT SERVICES

Financial Services Division (FSD)

Office of Procurement (OOP)

TABLE OF CONTENTS

1.0 BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

1.1 DESCRIPTION OF AGREEMENT

1.2 TYPE OF AGREEMENT

1.3 DURATION OF AGREEMENT

1.4 EXTENT OF OBLIGATION

1.5 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA

1.6 CALL ORDER LIMITATION

1.7 PRICES UNDER BPA

2.0 PERFORMANCE WORK STATEMENT

2.1 INTRODUCTION

2.2 SCOPE

2.3 PERIOD OF PERFORMANCE

2.4 PWS LABOR CATEGORIES

2.5 GENERAL LABOR REQUIREMENT

2.6 QUALITY CONTROL PLAN (QCP)

2.6.1 Requirements

2.6.2 BPA Order Inclusions

2.6.3 QCP Revision(s)

2.7 Recruitment & Retention

2.7.1 Personnel Assigned to the Contract

2.7.2 Training

2.8 TRANSITION

2.8.1 Transition Phase-In, Phase-Out

2.9 ORGANIZATIONAL CONFLICTS OF INTEREST

2.10 FORMER FEDERAL EMPLOYMENT WITH USMS

2.11 QUALITY ASSURANCE SURVEILLANCE PLAN

Chart 2.11.1 Surveillance activities

2.12 DELIVERY AND DESTINATION

2.13 PRODUCTIVE LABOR HOUR

2.13.1 Non-Productive Hours

2.14 WORK SCHEDULE

2.14.1 Regular Schedule

2.14.2 Telework

2.14.3 Alternate Work Schedule (AWS)

2.14.4 Reasonable Accommodation

2.14.5 Collateral Duties

2.15 LEAVE

2.16 USE OF GOVERNMENT-OWNED VEHICLES (GOV)

2.17 TRAVEL

2.18 OVERTIME

2.19 FEDERAL HOLIDAYS

2.20 INCLEMENT WEATHER AND GOVERNMENT CLOSURES

2.21 REMOVAL OF CONTRACT PERSONNEL

2.22 DELIVERABLES

2.22.1 Ad Hoc Reports

Table 2.22.2 List of Deliverables

2.23 INVOICES

2.23.1 Invoice Processing Platform (IPP)

2.24 SECURITY REQUIREMENT

2.26 POINTS OF CONTACTS

3.0 LIST OF DOCUMENTS, EXHIBITS AND ATTACHMENTS

APPENDIX A – INDIVIDUAL LABOR CATEGORIES

APPENDIX B – GENERAL ON-SITE CONTRACT PERSONNEL RESPONSIBILITIES

1.0 BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

1.1 DESCRIPTION OF AGREEMENT

US Marshals Service (USMS) intends to award a Blanket Purchase Agreement (BPA) in accordance with FAR Part 8 under General Services Administration (GSA) Professional Services Schedule (PSS), Mission Oriented Business Integrated Services, Category 874 7, Integrated Business Program Support Services to one responsible offeror for Executive, Administrative, and Professional Support Services in support of all programs throughout the agency. The BPA shall include fixed labor hour rates to obtain the services required under Call Orders. The Executive, Administrative, and Professional Support Services schedule is necessary to fulfill the requirements that are described in the Performance Work Statement (PWS). Call Orders will be initiated on an as needed basis. Offerors shall match the labor categories in the PWS to the offerors’ GSA labor categories. Only the Office of Procurement (OOP) Contracting Officers with the appropriate warrant level are eligible to issue Call Orders on this BPA. Only authorized Contracting Officers from Office of Procurement (OOP) may change terms and conditions in the BPA.

1.2 TYPE OF AGREEMENT

Each Call Order shall be a labor-hours contract with fully burdened, fixed rates as appropriate for the work described in the (PWS) and consistent with the offeror’s GSA Schedule Contract.

1.3 DURATION OF AGREEMENT

The effective date of the BPA shall be the date signed by the USMS Contracting Officer. The BPA shall be effective for a minimum period of twelve (12) months, with four one year options.

1.4 EXTENT OF OBLIGATION

This BPA does not obligate any funds. The Government is obligated under this BPA only to the extent of Call Order(s) placed by authorized individuals specified below.

1.5 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA

BPA terms and conditions – (OOP) Contracting Officers only Call Orders – (OOP) warranted Contracting Officers.

All Call Orders shall be placed after the start date of the contract period of performance.

1.6 CALL ORDER LIMITATION

The Contractor’s GSA PSS schedule limitations shall apply to any order awarded under this solicitation.

1.7 PRICES UNDER BPA

The prices charged to the Government will be on all Call Orders and shall be consistent with rates provided in the vendor’s schedule. The vendor shall use the Pricing Sheet in Attachment

D to price each labor category. The Government expects additional discounts from the vendor’s GSA schedule pricing. Any changes will be reflected in the Pricing Sheet and will be requested only to the Contractor by Contracting Officers at Office of Procurement.

2.0 PERFORMANCE WORK STATEMENT

2.1 INTRODUCTION

As the nation’s first, most versatile federal law enforcement agency, the United States Marshals Service (USMS) is a force of approximately 5,100 deputies and business professionals who protect the judicial process, the cornerstone of American democracy. USMS occupies a uniquely central position in the Federal Justice system. It is the enforcement arm of the Federal courts, and as such, it is involved in virtually every federal law enforcement initiative. Across the 94 federal judicial districts, USMS involvement is realized in each courthouse search, prisoner transport, and fugitive apprehension on a federal warrant. A diverse and accomplished staff of deputy U.S. marshals (DUSMs) and administrative personnel, led by a presidentially appointed U.S. Marshal, conduct these activities while navigating the unique historical, geographic, and legal considerations that each district presents. The agency’s 229 years of experience navigating these considerations in order to protect the federal judicial process has earned the USMS the distinction of serving as the nexus for law enforcement at all levels within a judicial district.

USMS missions require that its personnel are always responsive to new and existing challenges. To accomplish this, the USMS hires and trains its operational and administrative workforce to be adaptive and agile. In a given week, and depending on the district, a DUSM might be asked to conduct activities in support of all of the agency’s missions, or a DUSM may be fully dedicated to support a single mission: provide federal judicial security, apprehend fugitives and noncompliant sex offenders, secure and transport federal prisoners, execute federal court orders, seize and manage assets forfeited to the government, or assure the safety of endangered government witnesses and their families. This BPA will provided unparalleled executive, administrative, and professional services to support human resources, administrative, financial, program and management analysis, and training for these operational missions as well as daily operations.

2.2 SCOPE

USMS requires a wide range of professional and administrative support services in support of its law enforcement related activities and daily business operations at HQ, nationwide districts, and other USMS locations. This Blanket Purchase Agreement (BPA) will support programs throughout USMS via the issuance of Call Orders by a Contracting Officer. Work to be performed under this BPA will be defined in task descriptions in the Call Orders. Contract Personnel shall perform in accordance with each individual Call Order and Performance Work Statement (PWS).

2.3 PERIOD OF PERFORMANCE

The Base Period of this contract begins on April 01, 2027 and ends on 31 March 2028.

Pursuant to Federal Acquisition Regulation clause 52.217-9, Option to Extend the Term of the Contract, in the event that the Contracting Officer exercises an option, the period of performance for each option period shall be as follows:

Base Period 01 April 2027 – 31 March 2028 Option Period One 01 April 2028 – 31 March 2029 Option Period Two 01 April 2029 – 31 March 2030 Option Period Three 01 April 2030 – 31 March 2031 Option Period Four 01 April 2031 – 31 March 2032 FAR 52.217-8 Ext. 01 April 2032 – 30 September 2032

2.4 PWS LABOR CATEGORIES

Offerors shall match the labor categories in the PWS with the labor categories in the Offeror’s GSA Schedule Contract. A description of the labor categories below can be found in Appendix A-Individual Labor Categories.

Some labor categories in this PWS may require access to National Security Information at a Top Secret Level. The USMS expects the offeror to provide cleared Top Secret Personnel for some labor categories that will be identified after contract award to help support the agency’s overall mission. Other positions are Public Trust Positions, wherein no security clearance is needed. The Call Orders will list the security requirements needed. Additional security requirements, if any, will be briefed to the Contractor upon award.

1) Program Analyst I

2) Program Analyst II

3) Senior Program Analyst

4) Program Manager I

5) Admin Support Specialist

6) Admin Assistant I

7) Admin Assistant II

8) Technical Writer

9) Budget Analyst

10) Intelligence Data Analyst (Task Force)

11) Investigative Research Analyst (Task Force)

12) Intelligence Research Specialist

13) Contract Specialist I

14) Contract Specialist II

15) Contract Specialist III

16) Procurement Analyst

17) Computer Systems Analyst

18) Statistician

19) Accountant

20) Junior Project Manager

21) Project Manager I

22) Senior Project Manager

23) Senior Program Manager

24) Senior Technical Consultant

25) Senior Program Consultant

26) Copy Room Operator

27) Records Management Analyst

28) Warehouse Specialist

29) Communication Specialist

30) Security Specialist

31) Security Assistant

2.5 GENERAL LABOR REQUIREMENTS

The Contractor shall furnish personnel and services on an as-needed basis to manage, supervise, and perform the task stated herein. The level of effort on each Call Order will require personnel of varying expertise, experience, and education. The Contractor shall provide only qualified, competent, and fully trained personnel who meet applicable security requirements in the performance of work under this BPA. Evidence of qualifications, such as copies of certificates of having successfully completed training courses, may be required if requested by the Contracting Officer. At a minimum, all Contract Personnel must be fully capable of reading, writing, understanding, and speaking common English and must be computer literate.

The Contractor shall immediately inform the COR and/or applicable Government designee (e.g.

Government Task Monitor) in writing when an employee or an accepted applicant for a USMS order has transferred to another order, has resigned or has been terminated, or any other type of action that constitutes a deviation from the vendor’s proposed personnel.

2.5.1 Management and Supervision of Contractor Personnel

The Contractor shall provide supervision of its personnel, and consistent and timely management of the support services contractor personnel will provide under this contract.

The Contractor shall appoint a Contract Manager who will be the Contractor's authorized representative for overseeing technical and administrative performance of all services required under the contract. The Contract Manager is part of the Contractor’s organization and is not a billable position under the contract. The Contract Manager shall be the single point of contact through which all Contractor/Government communication and technical direction shall flow.

The Contract Manager shall receive and execute, on behalf of the Contractor, all orders for work and technical direction as the COR may issue within the terms and conditions of the BPA/PWS. All administrative support of Contractor personnel assigned to perform the tasks under this BPA shall be the responsibility of the Contractor. The Contract Manager is not required to be located at a USMS site.

The Contractor shall ensure that an appropriate level of management and supervision is provided to accomplish the following:

1) Orientation training for new Contract Personnel

2) Day-to-day supervision of Contractor assignments

3) On-site supervision for Contractor personnel

4) On-the-job training for new Contractor person

5) Periodic training of Contractor personnel

6) Scheduling of Contractor personnel

7) On-site quality control of work performed by Contractor personnel

8) Communication with USMS COR

9) Ensure deliverables are provided promptly and correctly.

2.6 QUALITY CONTROL PLAN (QCP)

2.6.1 Requirements

The Contractor shall provide its Quality Control Plan (QCP) with its proposal. The plan must describe quality control procedures that ensure the deliverance of acceptable performance in accordance with the PWS.

The QCP procedures must show how the Contractor will

a. Monitor personnel performance to ensure personnel are performing the services required;

b. Identify trends, problems, or issues in personnel performance;

c. Resolve and prevent quality assurance problems;

d. Document personnel performance, record resolution of personnel issues, and report quality-of-work-related problems;

e. Identify deficiencies before the level of services become unacceptable.

The Government reserves the right to review the quality controls established, and to appraise their effectiveness in how performance of contract requirements have been met. It shall be the responsibility of the Contractor to enforce all Quality Control Plan requirements for any and all Subcontractor(s).

The Contractor’s quality control processes shall become incorporated into the BPA at time of award.

At a minimum, the Contractor’s Quality Control Plan shall include:

1) An inspection system for required services. Job titles and all positions of individuals who will conduct inspections must be specified.

2) A method to identify and procedures to correct any deficiencies in services that may occur.

3) A secure file that documents all inspections and other quality and internal control actions, including the purpose of the inspection, the results of the inspection and any corrective action taken as a result of the inspection. Upon request, this file shall be made available to the Contracting Officer or COR during the period of performance.

4) Description of procedures to be used to ensure that deliverables shall be accurate and timely. The Contractor is responsible for the inspection of all Contractor-prepared materials prior to delivery to the Government.

5) Description of how Contract Personnel assigned to the Quality Control (QC) function shall ensure that deliverables are accurate and do not include any subjective interpretation.

2.6.2 BPA Order Inclusions

The QCP, to be submitted as part of the Contractor’s proposal and as accepted by the Government, shall be incorporated into the BPA as an attachment entitled “Quality Control Plan.”

2.6.3 QCP Revision(s)

The Quality Control Plan, shall be maintained current and made available to the Contracting Officer’s Representative (COR). Any revisions to the plan shall be approved in writing by the Contracting Officer (CO) prior to implementation.

2.7 Recruitment & Retention

The Contractor shall maintain a recruitment and retention plan to provide for quality and timely services in accordance with this BPA. The contractor is not required to engage service employees employed under the predecessor contract, nor offer them a right of first refusal, but the contractor is encouraged to engage incumbent service employees if the contractor, after careful assessment, finds the incumbent service employees qualify to meet the requirements of the solicitation.

Proper recruitment generally provides personnel quicker to respond to Government performance requirements. The recruitment and retention plan shall specifically include the following:

1) Advertising for personnel. The Contractor should include security requirements in the advertisement and specify the requirement for a background investigation.

Advertisements should describe the specific position being recruited -- not a generic labor category description.

2) Procedures to be used for recruiting candidates. The Contractor shall utilize its established procedures for recruitment, including personal interviews, reference checks, and matching candidates to offices.

3) Refrain from performing any recruitment activities at Government locations, or utilizing any Government resources/equipment for any recruitment activities.

4) Approve the presence of USMS personnel at Contractor candidate interviews.

USMS personnel may sit-in during the interview process as observers only and cannot influence the Contractor’s decision with respect to hiring personnel. USMS personnel are not allowed to ask the candidate questions, but may submit questions to the Contractor for discussion with the candidates.

5) The Contractor shall provide CORs a fully vetted resume within five (5) working days from the time a position is vacated.

6) The Contractor should avoid recruiting candidates with a history non-performance, conduct issues, or any other issues.

2.7.1 Personnel Assigned to the Contract

Personnel assigned to the contract may be reassigned by the Contractor. The Contractor must notify the losing division within 24 hours that it will be incurring a vacancy. A minimum of 14 days shall be granted to the losing division or office for proper turnover and any other transitional activities.

2.7.2 Training

USMS will bear the financial responsibility for training on matters specific to the agency or respective division and district. The following are examples of courses that may be required:

initial training in USMS policies and procedures;

specific training in USMS databases and other management systems;

recurring training to complete USMS requirements;

Specific division requirements; new systems or processes, and new laws or procedures.

The USMS will provide the Contractor personnel with introductory training on the policies and procedures related to their respective task areas. The USMS also will provide Contractor personnel with training in, and access to USMS’s management systems, electronic mail and any other tools which, in the judgment of USMS’s management, are required for the Contractor to achieve stated objectives.

The Contractor is required to complete any additional training determined necessary to satisfactorily perform the required services. The USMS will not reimburse the Contractor for basic qualifying training of its employees. Required certifications in accordance with the tasks performed, labor category, and PWS are at the Contractor’s cost.

2.8 TRANSITION

The contractor shall propose and implement a transition plan, with phase-in, phase-out procedures, and will keep the Government fully informed of the status of the transition.

Throughout the phase-in/phase-out periods, it is essential that the contractor minimize interruptions or delays to work that may impact operations.

2.8.1 Transition Phase-In, Phase-Out

Consistent with FAR 52.237-3, upon the Contracting Officer's written notice, the

Contractor shall transition the contract to a successor within 90 days after the effective date of the newly awarded contract.

1. The plan for transition shall include, but shall not be limited to:

a. Affirming that the Contractor will exercise its best efforts and cooperation with the successor contractor and the Contracting Officer to effect an orderly and efficient transition;

b. Describing a plan to be provided to the successor to explain the nature and extent of phase-in, phase-out services required;

c. Describing the phase-in, phase-out training to be provided to Personnel, including how the Contractor will educate its Personnel on how the services provided to each Division/District will be transitioned;

d. Describing the steps the Contractor will take during the 90 day period for each phase of the transition;

e. Determining a date for transferring responsibilities for each division of work described in the plan, subject to the Contracting Officer's approval;

f. Identifying sufficient experienced personnel to oversee work during the phase-in, phase-out period to ensure that the services called for by the BPA and PWS are maintained at the required level of proficiency;

g. Indicating when the Contractor will transfer Government Furnished Property, Material, Equipment and Data, if applicable;

h. Monitoring and reporting of transition progress.

2. The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

3. The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and submit an invoice to the USMS specifying these costs.

2.9 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances that would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

In the event that an actual, potential, or apparent organizational conflict of interest is discovered after award, the Contractor shall make full disclosure of the particular facts and circumstances to the Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances that would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

In the event that an actual, potential, or apparent organizational conflict of interest is discovered after award, the Contractor shall make full disclosure of the particular facts and circumstances to the Contracting Officer in writing. This disclosure shall include a description of the actions that the Contractor has taken, or proposes to take in order to avoid, mitigate, or neutralize the risk to the Government.

The Contracting Officer may terminate this BPA for convenience, in whole or in part, if deemed necessary to avoid or mitigate an actual or apparent organizational conflict of interest.

In the event that the Contractor failed to disclose in a timely manner, or misrepresented the facts and circumstances of, an actual, potential, or apparent organizational conflict of interest of which it had prior knowledge, the Contracting Officer may terminate this BPA for default or cause, and pursue additional remedies, including debarment, as may be provided by law.

2.10 FORMER FEDERAL EMPLOYMENT WITH USMS

If a Contractor intends to employ any individual to perform services under this contract who either currently works for USMS, or had been employed with the USMS as a Federal employee within the previous five (5) years for work supporting a prospective or active USMS contract, the Contractor shall contact the Contracting Officer of its intent before the individual is assigned to the contract. This prospective employee shall not be assigned to work under any order until they have met all criteria and established procedures from Office of General Counsel, Ethics.

2.11 QUALITY ASSURANCE SURVEILLANCE PLAN

The Contracting Officer’s Representative (COR) is responsible for performing Quality Assurance Reviews (QARs) and for maintaining a Quality Assurance Review Report (QARR) of the surveillance activities below.

Chart 2.11.1 Surveillance activities

QUALITY ASSURANCE SURVEILLANCE ACTIVITIES

Surveillance Activity

Performance Measure or objective

Acceptable Quality Levels

(AQL)

Surveillance Method / Frequency

Compliance and Non-compliance

Accuracy of hours billed

Time billed for Contract Personnel must match with COR’s logs

95% accurate on first submittal and 100% on corrected invoice

100% review by

COR;

monthly

Inaccurate hours will result in delay of payment until corrected.

Falling below AQL results in a deficiency.

More than three deficiencies/annually will result in an “unacceptable” CPARs rating at BPA level.

Quality of Work output of No more than Random Numerous individual each minor Sampling; discrepancies, though work efforts Contract discrepancies Periodic; minor will result in a

Support person in work COR and/or deficiency and may meets needs of product CO affect CPARS rating.

Call Order and reported by Repeated or major in accordance Government deficiencies by same with PWS. lead to Contractor Personnel COR. Rework may result in removal or must not cause other action by impact to Contracting Officer.

mission, excess amount of training, and disruption.

Contract NDAs must be 100% Random Failure to complete will Personnel signed and completed Sampling; result in an Non- submitted before work on Periodic; unacceptable CPARS Disclosure BEFORE work contract. COR and/or rating at BPA level.

Agreements starts on CO (NDAs) contract.

Compliance Contract 100% of new Random Failure to complete will with Security Personnel must Contract Sampling; result in an Clearance have approved Personnel Periodic; unacceptable CPARS and appropriate COR and/or rating at BPA level.

clearance before CO work starts on site.

Quality Control, timeliness, and accuracy of deliverables

Quality Control actions should result in no deficiencies.

Deliverables need to be accurate and timely.

No more than three issues noted per order on a monthly basis. No more than three submittals are delayed per year.

Random Sampling;

Periodic;

COR and/or

CO

Inadequate Quality Control, timeliness, and failure to meet deliverables will result in actions that may terminate the Call Order or BPA by Contracting Officer.

Status of All vacancies No more than Random Any vacancies that vacancies should be filled two positions sampling, remain unfilled for over with a candidate can remain Quarterly; 90 days may be within 90 days. unfilled for COR and/or removed from the Call over 90 days. CO Order at the discretion of the CO. Vacancies are considered filled if the candidate is undergoing Background Investigation by USMS.

2.12 DELIVERY AND DESTINATION

Delivery and destination requirements will be clearly defined at the time individual Call Orders are placed. Individual Call Orders shall contain the following information: name of individual performing the work, BPA number; date of Call Order; Call Order number; labor category; task description; quantity, labor rate, labor hours and extended total for each item plus the sum of all items; primary work location and period of performance.

Work will mainly be performed at the USMS Headquarters (HQ), but other work may also by performed at other USMS facilities in the National Capital Region (Northern Virginia, Maryland, and the District of Columbia). The Call Orders may also be for work to be performed in support of USMS offices nationwide. Work at other locations other than at USMS HQ shall be agreed upon and pre-approved between the government Contracting Officer (CO) and Contractor.

2.13 PRODUCTIVE LABOR HOUR

This BPA and subsequent Call Orders use labor effort based on productive labor hours. A productive labor hour is defined as the time spent when Contract Personnel are actually working in accordance with tasks assigned, and the PWS. Productive labor hours also are defined as those hours ordered on a Call Order and, once performed, obligates the government to pay the Contractor for services rendered. Specialty services, (identified below) that have not been previously listed will be authorized as productive hours only by the Contracting Officer.

Other examples of productive labor hours are:

1) Time required to attend training at a location other than the primary location where the Contractor’s employee is assigned, and as specifically ordered by USMS, including reasonable travel time (if outside their primary location of work) as determined by the COR.

2) Specialty services to support USMS events (e.g. retirement, Director’s events, DOJ events, team-building, funerals, and VIP visits).

3) Contractor Shutdown Procedures (in the event of a furlough) for no more than four hours.

4) Accepted activities as determined by the Contracting Officer during a Government shutdown.

2.13.1 Non-Productive Hours

**This BPA does not prohibit the Contractor from paying and/or incentivizing their employees for non-billable hours. **

Non-Productive hours are not billable and some examples, but not limited to these examples, are listed below:

1) Leave (holiday, sick, vacation, administrative)

2) Government closures (inclement weather, presidentially-directed, furlough)

3) Special Holiday Time provided by Executive Order from the President

4) Non-excepted activities during a Government shutdown

5) Commuting time

6) Excessive lateness

7) Miscellaneous social events (office picnics, and other social occasions at the division/office level) ** Contract Personnel are welcome to attend and participate in these events. However it will not be billable. **

2.14 WORK SCHEDULE

2.14.1 Regular Schedule

Under this BPA, a typical work week shall be comprised of 40 productive labor hours.

Core hours in which all employees should be available are from 9:00 am – 3:30 pm, Monday to Friday. But See 2.14.3 Alternate Work Schedule.

2.14.2 Telework

As a general rule, USMS encourages telework. All Contract Personnel under this BPA are eligible for telework. However, the COR or CO has the right to deny, terminate or suspend a telework agreement at any given notice if contractor performance declines, if the arrangement fails to support organizational needs, and/or becomes ineligible in accordance with USMS Policy 3.23 Telework and DOJ Policy Statement 1200.01 Telework. Proposed telework agreements and schedules should be approved and coordinated with the COR of the receiving division, district, or HQ office. Contract Personnel must complete telework training. Telework training is available via LearnUSMS or a Contractor may provide their own internal training in accordance with USMS and DOJ policies. CORs have the discretion and option to instruct Contract Personnel to fill out a form, USM-399 Telework Request, for tracking purposes.

2.14.3 Alternate Work Schedule (AWS)

Alternate work schedules must be approved by the Contracting Officer or the COR. All alternate work schedules shall be in accordance with USMS Policy 3.22, Flexible Work Schedule.

2.14.4 Reasonable Accommodation

Reasonable accommodations are the sole responsibility of the Contractor. Reasonable accommodations should not be requested by Contract Personnel to, or authorized by, any Government employee.

2.14.5 Collateral Duties

Contract Personnel are not authorized to work collateral duties that would conflict with the productive labor hours worked for USMS. For example, Contract Personnel should not perform a non-billable task (e.g. Contract Manager) for the Contractor and billable task (e.g.

Data Analyst) during a regularly scheduled work day. Contract Personnel shall work 40 productive labor hours per week only in support of USMS.

2.15 LEAVE

The Contractor shall ensure that USMS does not suffer a major lapse in support because

Contract Personnel are on leave. All leave should be approved by the Contractor not the USMS. The Contractor should have discussions with the COR to ensure that there is proper coverage, especially if a long period of leave is being considered. The Contracting Officer’s Representative may request temporary contract support if Contract Personnel will be taking extensive leave. The USMS shall receive courtesy notification of pending leave with enough notice for workload transition (if applicable).

In no case will any compensable administrative leave, which might be approved for Federal employees in connection with official holidays or other events be extended to Contract Personnel.

2.16 USE OF GOVERNMENT-OWNED VEHICLES (GOV)

Per USMS Policy 7.2 Vehicle Use and Maintenance, Contract Personnel may be required to operate Government-Owned Vehicles in performance of their contractual duties. Use of Government-Owned Vehicles must be authorized, and shall be clearly identified in the Call Order. The Contractor shall identify any Contract Personnel who drive GOVs and ensure that all driver’s licenses are proper and current.

For any loss of Government property, the Contracting Officer, in consultation with the property administrator, shall determine the extent, if any, of Contractor liability based upon the amount of damages corresponding to the associated property loss. Contractors must establish and enforce suitable penalties against Contract Personnel who use or authorize the use of, Government motor vehicles for unofficial purposes or for other than in the performance of the contract; and pay any expenses or cost, without Government reimbursement, for using Government motor vehicles other than in the performance of the contract.

1. Loss of Government property” means unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property, including, theft, damage requiring repair, and destruction which cannot be repaired. It does not include normal wear and tear, or manufacturing defects, recovery (may include repair, replacement, or other restitution).

2.17 TRAVEL

All authorized long-distance, and pre-approved travel, will be reimbursable. Therefore, all costs will be authorized on a case-by-case basis and must be reviewed and pre-approved by the COR prior to travel. Any expenses incurred by Contract Personnel without prior Government approval may be denied for payment. The Contractor will be reimbursed for allowable travel costs and travel allowances of personnel in accordance with Federal Travel Regulations (FTR) and Federal Acquisitions Regulation (FAR) Part 31.205, Travel. All travel requirements shall be met using the most economical and discounted form of transportation and lodging available.

No higher class travel is authorized. Upgrades are at the Contractor’s cost. If a trip is cancelled at the Government’s behest, cancellation and change fees will be reimbursable. Any other circumstances outside the Government’s direction shall be at the Contractor’s cost. All claims and required receipts must be attached to the appropriate invoice in accordance with the Federal Acquisitions Regulations (FAR) Part 31, Federal Travel Regulations (FTR) and FAR Part 31.205.

Note: G&A and profit shall not be authorized or applied to travel costs.

2.18 OVERTIME

For non-exempt employees working in excess of a forty (40) hour work week, the billable rate for the excess hours is the “overtime” rate established by the Fair Labor Standards Act.

Overtime will only be allowed if specifically authorized in the task order itself, or authorized in advance in writing by the Contracting Officer.

2.19 FEDERAL HOLIDAYS

The following are ten Federal Holidays recognized by the United States Government.

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Federal Holidays are considered non-productive hours and therefore are not billable. Contract Personnel shall not work on Federal Holidays unless otherwise directed by the Contracting Officer or the COR.

2.20 INCLEMENT WEATHER AND GOVERNMENT CLOSURES

There are certain types of irregularly occurring situations that may prompt the Government to close the offices without advance notice where Contract Personnel are working, either on a national, state, local or site-specific basis. This closure may occur at any time before or during the work day. The duration of such closures may range from an early closure with normal operations expected on the next business day to a period of indeterminate length. Such closures may be declared by the President, Office of Personnel Management, Office of Management and Budget, the USMS Director, or other appropriate executive authority. Examples of such situations include, but are not limited to: Government shutdowns, Presidential or agency-declared states of imminent danger (e.g., bomb threats); Presidential or agency-declared administrative leave (e.g., Christmas Eve, Inaugural Day); inclement weather (e.g., winter storms, flooding); and infrastructure emergencies (e.g., frozen or burst water pipes, power outages). When such situations occur, the Contractor may bill the Government for only the actual hours worked up to the time of the official closing.

At the time that a closure is declared, appropriate information, notifications, and instructions will be provided by the Contracting Officer regarding the return to normal operations. The Contractor shall comply with all directives issued in regards to such closures. The Contractor shall follow agency procedures for registering emergency contact information and shall monitor appropriate broadcast mediums for receiving emergency information.

When a closure is declared, Contract Personnel must vacate the facility as directed. Excepted personnel designated in accordance with agency procedures by the Contracting Officer may remain onsite to continue performance. Evacuated personnel will not be allowed to reenter the facility for the duration of the closure. Performance of work at alternate sites is not permissible except in accordance with the terms of the contract and written authorization by the Contracting Officer.

Whenever it is necessary for Contract Personnel to continue performance during such closures, the Contracting Officer will provide written authorization for such work. Such written authorization will designate the specific individuals authorized to continue performance, alternate work sites when applicable, work schedules, work dates, and special instructions and information. Telework may be authorized if permitted by the terms of the contract. Any services scheduled to be performed at Government facilities shall not be performed elsewhere unless specifically authorized in accordance with the terms of this contract.

Agency-sponsored events such as picnics or other social events are not considered to be official office closures.

2.21 REMOVAL OF CONTRACT PERSONNEL

At the direction of the Contracting Officer, the Contractor is required to immediately remove or request re-assignment of any Contract Personnel from work when it is determined that such a person is unsuitable or ineligible to work under the BPA for any of the following reasons:

violation of the On-Site Contractor Responsibilities, USMS Code of Professional Responsibility or any performance standard or requirement; disqualification for either suitability or security reasons (including USMS Drug Use Policy); fitness for the performance of duties when continued work may jeopardize, compromise, or disrupt the safety and security of USMS facilities, property, information, and operations; presenting an actual or potential threat of any kind to USMS/DOJ employees, official visitors, or the visiting public; or, whose continued work under the Contract is otherwise contrary to the public interest as determined by the Contracting Officer.

The Contractor and its personnel agree that the Contracting Officer may immediately and without advance notice, remove a Contract Personnel from any USMS worksite or release him/her from their contractual duties for failing or refusing to perform any duty or failing to cooperate fully with any inquiry pertaining to the BPA, PWS, and requirements of the Call Order. Any costs incurred by the Contractor for removal of a Contract Personnel from work under the Contract and any costs incurred in the replacement, including, but limited to, costs for recruiting, training, certifying, clearing, and otherwise qualifying replacement personnel, travel, or litigation are not reimbursable to the Contractor unless otherwise authorized by a Contracting Officer.

The Contracting Officer will notify the Contractor orally or in writing of the need to remove or the removal of any person from work. Oral notification will be confirmed in writing by the Contracting Officer. Removals may be effective for a temporary period or permanently, as directed by the Contracting Officer. The Contracting Officer’s determination to permanently remove a person from work under the Contract will be final. If the Contractor is notified that a Contract Personnel’s access to USMS has been revoked or suspended, the Contractor must remove the Contract Personnel immediately from further performance of services for USMS.

2.22 DELIVERABLES

See Table 2.22.2 List of Deliverables.

2.22.1 Ad Hoc Reports

The Contractor shall provide Ad Hoc Reports as requested. From time to time the Contracting Officer may request reports as a result of data calls from the Department of Justice, USMS senior leadership, auditors and/or inspectors. Data calls for information will be provided by written requests to include description, format, distribution, and due date.

Table 2.22.2 List of Deliverables

Deliverable Due Date Submit to 1 Transition Plan Submitted with

Proposal

CO

2 Personnel Report (absences, removals, etc)

30 days after award;

periodically at CO discretion

CO and COR

3 Status of Vacancies 30 days after award; weekly until all vacancies are filled;

periodically at CO discretion

CO and COR

4 Roll Call (updated list of all Contract Personnel and where they work)

Bi-annually;

periodically at CO direction

CO

5 Furlough Report (as needed) TBD at CO discretion

CO

6 Quality Control Plan Submitted with Proposal

CO

7 Strike Contingency Plan (ensure continuity of operations in event of strike or general interruption by Contract Personnel)

60 days after award

CO and COR

8 GOV drivers 90 days after award;

periodically at CO discretion

CO and COR

9 Contract Personnel Performance Reviews

IAW Quality Control Plan;

periodically at CO discretion

CO

2.23 INVOICES

The Contractor shall bill monthly over the period of the BPA Call Order and submit an itemized description with each bill identifying the labor hours worked for each labor category, cost incurred during the reporting period and cumulative to date amounts. The Contractor shall submit the completed invoice within 10 business days after the close of the previous month.

An itemized, proper invoice must be submitted at least monthly, or upon expiration of the BPA, whichever occurs first, for all services performed during a billing period and for which payment has not been received.

A proper invoice is defined under the Prompt Payment clause, FAR 52.232-25 paragraphs (a)(3)(i)- (a)(3)(x).

2.23.1 Invoice Processing Platform (IPP)

Payment requests must be submitted electronically through the U.S. Department of the

Treasury's Invoice Processing Platform System (IPP). The IPP website address is:

https://www.ipp.gov. Under this contract, the documents (see 2.19) are required to be submitted as an attachment to the IPP invoice. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from IPP Customer Support within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Customer Support Desk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer.

2.24 SECURITY REQUIREMENT

Positions on the BPA and its respective Call Orders may require access to National Security Information at a Top Secret Level. Other positions, under the Call order, are Public Trust Positions, wherein no security clearance in needed. The Call Orders will list the security requirements needed. Additional security requirements, if any, will be briefed to the Contractor upon award.

2.25 FACILITIES CLEARANCE

The Contractor must have a Top Secret facility clearance prior to contract award to perform on the BPA and its call orders.

2.26 POINTS OF CONTACTS

Office of Procurement Contracting Officers

Christopher Jones christopher.jones10@usdoj.

gov

Julie Simpson julie.simpson@usdoj.gov 912-267-2603

Primary BPA Contracting Officer’s Representative

TBD (Primary) TBD (Alternate)

3.0 LIST OF DOCUMENTS, EXHIBITS AND ATTACHMENTS

ATTACHMENT A INSTRUCTION TO OFFERORS

ATTACHMENT B EVALUATION FACTORS

ATTACHMENT C SECURITY INFORMATION AND BACKGROUND

REQUIREMENTS

ATTACHMENT D PRICING SHEET

APPENDIX A – INDIVIDUAL LABOR CATEGORIES

ACCOUNTANT

This position is located in the Business Integration Center (BIC) of the Financial Services Division (FSD), United States Marshals Service. The FSD is responsible for developing, managing and enforcing the financial management practices within the agency. The FSD is specifically responsible for Agency budget formulation and execution, financial and accounting services, financial systems management and oversight, preparation of the USMS financial statements, audit coordination, procurement activities, and strategic and performance planning related to financial management.

The BIC was developed to drive sound business decisions and operations by placing a dedicated support structure within each division. The BIC leverages key business functional areas and provides integration of strategic performance management vertically and horizontally across the divisions and agency in order to optimize performance, efficiency, quality assurance and compliance. The primary objectives of the BIC are to serve as the backbone of performance management to allow the synchronization of division strategic priorities agency wide; to interface by connecting functions being performed at the agency level and provide divisions with the support and capability to perform these same functions at the division level;

and to integrate by linking business process to data analysis, policy, training, and performance.

Principal Duties and Responsibilities:

Examine, analyze, and interpret accounting data, records, and reports in order to advise on statistical trending, forecast improvement opportunities, identify and remediate audit issues, develop performance measures, and to improve financial performance.

Review reconciliations and reports to ensure accuracy and timeliness and to draft policy on a variety of operating accounting and financial reporting matters. Provide timely and accurate financial management records for reducing errors and reconciling reports.

Provide assistance and guidance on the specifications and regulatory requirements required for the management of accounting operations and to solve significant financial management problems.

Responsible for financial data call preparation, and the development of new financial management assessment tools, such as Benchmarking metrics, Scorecards, Dashboards, etc.

Analyze data and conduct internal audits to validate accounting reports and ensure the reports contain timely, accurate, and complete financial information.

Be knowledgeable in all audit matters.

Assure fiscal transactions are compatible with requirements of OMB, GAO, and

Treasury; and that records and statements accurately reflect a full disclosure of the financial results of program operations.

Evaluate and determines accounting data requirements.

Develops procedural manuals, methods, and directives for the validation of accounting data.

Maintains a comprehensive review and analysis of all executive, legislative, and regulatory actions to ensure that all data requirements are imposed and are met in a timely and efficient manner.

Coordinates and evaluates accounting studies and analyses to determine legal and regulatory compliance, workflow, and other financial considerations.

Performs analysis of current ‘as is’ financial processes in order to identify opportunities for improvement to increase the quality, efficiency and performance.

Establishes review criteria to improve efficiency of audit activities and designs processes to improve financial operations and internal controls, and to reduce audit risk.

Ensures audit readiness by identifying weaknesses in current process, and by implementing corrective actions to prevent/eliminate audit deficiencies.

Assists in the development of project plans to achieve of FSD’s strategic planning objectives.

Monitors financial management requirements and audit reviews to stay abreast of potential areas of audit scrutiny.

Continuously assesses accounting and budget processes to identify opportunities to improve productivity and reduce audit risk via standardization and automation.

Assist in the drafting of authoritative financial management policy and guidance, including but not limited to, ensuring the proper matching of revenue and expense by applying methodologies such as accrual accounting and depreciation.

Monitor compliance with established USMS and DOJ financial management policies and procedures. Continually check to ensure financial management policy, training, and reporting requirements are updated and changes are disseminated to the appropriate personnel.

Advises management on accounting and financial management matters.

Prepare, submit, and inventory multiple, recurring internal and external financial management reporting requirements.

Track OIG audit taskings and coordinate the preparation and submission of timely audit responses for FSD.

The position will interface with AD/DAD and Program Offices, Division Committees of Chiefs/Advisory Committees, the Agency BIC, and other USMS Divisions and BICs.

Basic Qualifications:

A Bachelor’s degree.

Must have five years specialized experience that is related to the duties described above.

Professional knowledge of the theory, principles, concepts, and practices of financial management, accounting, and budget and the ability to apply this knowledge to broad and complex taskings.

Ability to query, mine and manipulate data from accounting and financial systems, develop and promulgate accounting policies and standards covering operations, to solve problems of above average difficulty in maintaining accounting systems.

Ability to write reports and develop staff papers that accurately reflect…