RFI - PWS Attache Tour 31 May - 6 June Ground Transport 4.9.2025.docx

Headquarters Air Force Office of the Department of the Air Force Foreign Liaison Office

Accommodation Support Services for the Spring 2025 Air Attaché Tour

Performance Work Statement

7 April 2025

1. DESCRIPTION OF SERVICES:

1.1. Scope. The contractor shall provide labor, equipment, personnel, management, and supervision necessary in accordance with requirements detailed in this Performance Work Statement (PWS) to support ground transportation for the 50 attendees of the Department of the Air Force Foreign Liaison Office (DAFFLO) Spring 2025 Air Attaché Tour.

1.2. Background. The DAFFLO hosts Air Attaché Tours 2-3 times per year. The purpose of these tours is to provide foreign air attachés with tours of U.S. bases and provide them with a regional cultural experience. The tours support the DAF mission of strengthening relationships with allies and partner nations.

1.3. Locations. The Spring Tour will include the Grand Canyon, Phoenix, AZ; Monterey, CA; Seattle, WA; and Omaha, NE; and sites of interest around each of those locations as specified herein.

1.4. Period of Performance. 31 May – 6 June 2025

1.5. Tour Schedule. The daily schedule for the Air Attaché Tour is 0700 - 2200. A detailed agenda regarding transportation requirements is in PWS Section 1.8, Transportation.

1.6. Venue. N/A

1.7. Food and Beverage. N/A

1.8. Transportation. The contractor shall provide comfortable vehicles suitable for distinguished visitors, such as motorcoaches or luxury vans to accommodate a total of 50 guests, with two separate destination itineraries per location as specified below, and two suitcases per person.

1.8.1. Transportation within Grand Canyon National Park shall include a microphone and Contractor-provided narrator knowledgeable of Grand Canyon National Park popular sites, public facilities, and scenic areas for tour narration. The Contractor shall coordinate and obtain National Park entrance for the vehicles and guests.

1.8.2. The Contractor shall coordinate and obtain entrance to 17-Mile Drive in Carmel, CA for the vehicle and Spouse Tour guests on 3 June, 0800-1200 as outlined in the itinerary below.

1.8.3. All other transportation shall include a microphone available for a Government-provided local base expert to provide tour narration. Scheduled events will normally occur between 0700 – 2200, and an itinerary is listed below with likely timelines for transportation. The Contractor shall remain flexible to accommodate transportation schedule changes as travel can result in delays and rescheduled events. The Government will alert the Contractor with as much forewarning as possible, and no later than one hour before the requested time change.

1.8.4. All driver names, drivers’ licenses and other identification for base access must be provided to the Government by no later than 14 days before the service. Drivers must be able to enter U.S. military bases and Boeing secure facilities, as applicable for each days’ services.

Itinerary

1430 – 1530

1600 – 1700

1800 – 1900

2100 – 2200 Transportation from Hotel 1 to Grand Canyon National Park, with narration and stops for canyon viewing, group photos, and hiking.

Transportation from Grand Canyon National Park to Grand Canyon National Park Airport 1542 Liberator Dr, Grand Canyon Village, AZ 86023.

*DAFFLO flight from Grand Canyon to Luke AFB*

Transportation from Luke AFB flightline to Hotel 2, AZ 85340 Driver(s) and vehicles must obtain access to Luke AFB and be available at time of DAFFLO arrival.

Transportation from Hotel 2, AZ 85340 to restaurant AZ 85395.

Transportation from Restaurant AZ 85395 to Hotel 2, AZ 85340.

1400 – 1430

Transportation from Hotel 2, AZ 85340 to Luke AFB, 1500 Lightning, Glendale, AZ 85307.

Transportation from Luke AFB to Luke AFB flightline.

0700 – 1400

1400 – 1430 Transportation from Hotel 2, to Heard Museum, 2301 N Central Ave, Phoenix, AZ 85004

Transportation from Heard Museum, 2301 N Central Ave, Phoenix, AZ 85004 to Luke AFB flightline.

1530 – 1630

1800 – 1900

*DAFFLO flight from Luke AFB to Monterey, CA*

Transportation from Monterey Airport, 200 Fred Kane Dr, Monterey, CA 93940 to Hotel 3, Monterey, CA 93940.

Transportation from Hotel 3, CA 93940 to dinner at restaurant Monterey, CA 93940.

Transportation from restaurant, CA 93940 to Hotel 3, Monterey, CA 93940.

1000 – 1030

1200 - 1230

Transportation from Hotel 3, Monterey, CA 93940 to Presidio of Monterey, 1759 Lewis Rd, Monterey, CA 93944 then transportation as directed on Presidio of Monterey.

Transportation from Presidio of Monterey, 1759 Lewis Rd, Monterey, CA 93944 to Naval Postgraduate School (NPS), 1 University Circle, Monterey, CA 93943

Transportation from NPS, 1 University Circle, Monterey, CA 93943 to Hotel 3, Monterey, CA 93940 0800 – 1200

1200 – 1230

Transportation from Hotel 3 to Carmel-By-The-Sea, CA 93921 for bus tour of 17-Mile Drive. Deboarding at discretion of spouse lead.

Transportation from Carmel-By-The-Sea, CA 93921 to Monterey Waterfront, 1 Fishermans Wharf, Monterey, CA 93940

1630 – 1700

1930 – 2030

Transportation from Monterey Waterfront, 1 Fishermans Wharf, Monterey, CA 93940 to Monterey Airport, 200 Fred Kane Dr, Monterey, CA 93940

*DAFFLO flight from Monterey, CA to Seattle, WA *

Transportation from Boeing Field King County International Airport, 7277 Perimeter Rd S, Seattle, WA 98108 to Hotel 4, Seattle, WA 98104.

Transportation from Hotel 4, Seattle, WA 98104 to Joint Base Lewis McChord (JBLM), Fairway Rd, McChord AFB, WA 98438

Transportation from JBLM to Hotel 3Seattle, WA 98104 0900 – 1600

Transportation Hotel 4, Seattle, WA 98104 to Space Needle 400 Broad St, Seattle, WA 98109

Transportation from Space Needle 400 Broad St, Seattle, WA 98109 to Hotel 4, Seattle, WA 98104.

1830 – 1900

Transportation from Hotel 4, Seattle, WA 98104 to restaurant, Seattle, WA 98121

Transportation from restaurant, Seattle, WA 98121 to Hotel 4, Seattle, WA 98104

1130 – 1200 Transportation from Hotel 4, Seattle, WA 98104 to Boeing Renton Facility, Parking Lot E-7, 737 Logan Ave N. and N. 4th Street Renton, WA 98055

Transportation from Boeing Renton Facility, Parking Lot E-7, 737 Logan Ave N. and N. 4th Street Renton, WA 98055 to Boeing Field flightline, 7277 Perimeter Rd S., Seattle, WA 98108.

1745 – 1830

1900 – 1930

2130 – 2200 *DAFFLO flight from Seattle, WA to Offutt AFB*

Transportation from Offutt AFB flightline, 478 Butler Blvd, Offutt Air Force Base, NE 68113 to Hotel 5, Omaha, NE 68102.

Transportation from Hotel 5, Omaha, NE 68102 to restaurant, Omaha, NE 68102.

Transportation from restaurant, Omaha, NE 68102 to Hotel 5, Omaha, NE 68102.

*Air Transportation not included in Ground Transportation contract*

1.9. Security. The Contractor is responsible for ensuring its Drivers will pass a background check and are able to gain access to Luke AFB, Presidio of Monterey and the Naval Postgraduate School (NPS), JBLM and the Boeing facility, and Offutt AFB. Driver’s licenses will be provided to the Contracting Officer by 16 May, but no later than 14 calendar days prior to the date of access for each installation. Vehicle registration and license plate information for all tour vehicles used in performance of this contract shall be provided to the Contracting Officer by 16 May, but no later than 14 calendar days prior to the date of access for each installation. The Contractor shall also provide driver contact information or dispatch information to allow installation security to coordinate with the driver of each installation visit on the tour itinerary.

1.10. Contract Manager. The Contractor shall have available an on-site Contract Manager, and mode of contact, who shall be responsible for the contract performance and can act for the Contractor on all matters relating to the contract. The name of Contract Manager(s) and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager and alternate must be able to read, write, speak, and understand English.

1.11. Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

1.12. Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

1.13. Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

1.14. Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

1.15. Ethics. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

1.16. Government Materials. The Government shall retain all rights to the materials and ideas submitted in support of the tour to the DAFFLO.

1.17. Notifications by the Contractor. The Contractor shall keep the Contract Specialist, Contracting Officer, and the identified Government Representative informed of all aspects related to contract support of the Conference that may impact the conduct of the conference. In accordance with FAR 52.204-1, any changes, terms or conditions of this contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.