RFI Preferred Vendor Roofing.docx

REQUEST FOR INFORMATION (RFI)CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

Preferred Vendor List – Facility Maintenance Services Roofing Introduction Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) is seeking qualifications from experienced, licensed contractors to establish a Preferred Vendor List for facility maintenance services (repair, maintenance, and emergency service work) for our CTCLUSI properties. The goal is to identify and pre-qualify vendors who can provide reliable, high-quality, and timely services for plumbing, electrical, and roofing, needs. This RFI will assist the Tribe in evaluating vendor capabilities, service availability, pricing structure, and compliance requirements.

This is not a solicitation for bids and does not guarantee contract award. Information gathered may be used to develop future procurement opportunities.

Scope of Services Selected vendors will provide services on an as-needed basis, which may include but are not limited to:

Service locations include all Tribal government offices, housing units, commercial buildings, and community health and dental facilities (Attachment A).

Roofing

· Roof inspections, leak repairs, emergency patching, and roof replacement.

· Leak detection and weatherproofing.

Vendor Qualifications Vendors must provide documented demonstrations of:

· Legal Business name, address, and primary contact.

· Years in business

· Tribal Affiliation (if applicable)

· Valid and current Oregon contractor’s license in applicable trade.

· Insurance coverage (general liability, professional liability, workers’ compensation)

· Minimum of three (3) years’ relevant experience.

· References from at least three (3) recent clients.

· Ability to respond to emergency calls within a reasonable timeframe.

· Compliance with all applicable local, state, and federal regulations.

Submission Requirements Interested vendors must submit the following in PDF or Word format:

· Company profile and contact information.

· Copies of licenses and certifications.

· Proof of insurance coverage.

· Standard labor rates (journeyman, apprentice, helper, supervisor)

· After-hours labor rates

· Emergency service rates (nights, weekends, holidays)

· Equipment charges (e.g. boom lifts, etc.)

· Markup percentage on materials

· Any minimum hours or flat-rate service.

· Service area coverage and typical response time.

Evaluation Criteria Submissions will be evaluated based on:

· Relevant experience and qualifications.

· References and past performance.

· Competitive pricing and transparency of rates.

· Availability and response time.

· Compliance with submission requirements.

· Geographic areas served Compliance Requirements Please confirm ability to meet Tribal requirements including:

· Compliance with CTCLUSI contracting policies

· Ability to pass background check requirements (if applicable)

· Adherence to Tribal/Davis Bacon prevailing wage, if required

· Ability to work with CTCLUSI purchase order and invoicing processes

· Is your company or any subcontractor currently debarred, suspended, or otherwise prohibited from public contracting?

Gratuities and Kickbacks

· It shall be a breach of ethical standards for any person, business or organization to offer, give or agree to give any current or former officer, agent, or employee, or for any current or former officer, agent, or employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, or any other particular matter, pertaining to any program requirement, contract, subcontract, or to any solicitation or proposal for a contract or subcontract.

· It shall be a breach of ethical standards for any payment, gratuity or offer of employment (kickback) to be made by or on behalf of a vendor, contractor or subcontractor to a higher level of contractor as an inducement for the award of a subcontract or order for procurement.

Selection Process An evaluation committee will review submissions and create a Preferred Vendor List. Selected vendors will be eligible to receive maintenance work orders as needs arise but are not guaranteed a minimum volume of work.

Question submissions

Submission Deadline and Contact All RFI responses must be submitted via email by January 23, 2026, at 2 PM PST to:

Purchasing purchasing@ctclusi.org Mail or Fax copies will not be accepted.

Terms and Conditions

· CTCLUSI reserves the right to accept or reject any proposal, waive informalities, whole or in part.

· This RFI does not constitute a contractual offer, and no contract shall arise until a formal contract is carried out.

· CTCLUSI has no express or implied obligation to reimburse any Vendor for any expenses incurred in preparing response to this request.

· The Tribe reserves the right to follow up with additional questions, request clarifications, or issue a formal Request for Proposals (RFP) or Request for Quote (RFQ) after reviewing responses.

CTCLUSI appreciates your interest, and we look forward to receiving your information.

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