RFI_PMIS CFM.pdf

Department of Veterans Affairs Request for Information

THIS IS A REQUEST FOR INFORMATION (RFI), ONLY, issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e), for the purpose of conducting market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a promise to issue an RFP in the future, and it does not commit the Government to contract for any supply or service described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and therefore, will not accept, review, or evaluate unsolicited proposals received in response hereto. Please be advised that the U.S. Government will not reimburse Respondents for any costs incurred in the preparation and/or submission of responses to this RFI; all costs associated with responding to this RFI will solely be at the Respondent’s expense. Not responding to this RFI does not preclude participation in any future RFP, if issued. Any information submitted by Respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the Respondent. Interested parties are responsible for adequately and clearly marking proprietary, restricted, or competition sensitive information contained in their response.

The Department of Veterans Affairs (VA) Technology Acquisition Center (TAC) is issuing this RFI to determine Contractor’s capabilities in executing the requirements of the attached DRAFT Product Description (PD). Furthermore, VA would like to obtain additional feedback on the questions listed as well.

The Government is seeking a solution to the tasks laid out in the attached draft Product Description. Currently this requirement is being met by Kahua brand name products;

however, in the interest of competition, the Government is seeking additional capable systems.

REQUIREMENTS

The Office of Construction & Facilities Management (CFM) needs a Project Management Information System (PMIS) Software as a Service (SaaS) to provide lifecycle management of planning, design and construction processes of healthcare and cemeteries programs (including acquisition, resource management, contract administration, management of initiatives related to lifecycle phases and sub phases, capital & budget planning among others).

RFI QUESTIONS

As part of your market research response please provide answers to the following list of questions:

CAPABILITY STATEMENT

As part of your market research response, please provide a capability statement including the following information.

1. Detail your company’s capabilities and experience supporting federal agencies in providing a SaaS product, and how your SaaS product can satisfy the requirements listed in the draft PD. Include examples of federal experience implementing your SaaS product (specific examples or references provided must include the agency, point of contact, dollar value, and contract number).

2. Please detail any interfacing or custom development that your SaaS product requires ahead of go-live.

• Can your company’s proposed SaaS product meet all PD requirements without developing an interface or performing any kind of custom development?

• Does your company have existing APIs with other commercial cloud products?

• Does your company have the experience in implementing APIs with federal agencies (i.e., in accordance with Federal Risk and Authorization Management Program (FedRAMP) and VA security requirements).

3. Based on the draft PD, are there any requirements that are outside of the company’s SaaS Solution that would be priced in terms of labor related services? If so, which requirements fall outside the company’s SaaS solution.

4. Please describe your pricing model to include the threshold for named user subscriptions vs. an enterprise/site subscription.

• Is your pricing model driven by total users, concurrent users, transaction-based, number of records, etc.?

• Are any additional services/product plug ins needed outside of the subscription model (e.g., configuration to meet functional requirements, data storage, data migration, additional features)?

• If so, please provide the items and proposed price for these additional services.

5. Please provide separate Rough Orders of Magnitude (ROMs) for the SaaS product in accordance with the draft PD attached.

6. Is your product currently FedRAMP compliant/authorized? If so, at what level?

7. What technical support capabilities and help desk does your system provide?

8. What are your license terms and conditions?

9. How is your system hosted and how will VA users access the system?

10. What type of training is provided with your system? Please provide any recommendations related to how a workforce consisting of hundreds of users would be transitioned to your system. Please reference the PD with regards to Training and Support.

11. How does the Company’s SaaS solution manage Government Data? How does the company ensure that data would be VA usable and transferred without issue at the contract end?

13. Does the draft PD provide sufficient detail to describe the technical and functional requirements that encompass the requirement? If “NO”, please provide your technical and functional comments, recommendations, and questions on elements of the draft PD that may contribute to a more accurate proposal submission and efficient cost-effective effort.

GENERAL INFORMATION

1. Include the following identification information

• Company Name

• CAGE/Unique Entity Identifier under which the company is registered in SAM.

• Company Address

• Point of contact name

• Telephone number

• Email address

2. For purposes of streamlining this effort, VA anticipates using a current Government contract vehicle such as NASA SEWP or GSA GWACs. Under SEWP, the following NAICS allowed are used 541519 (other computer related services) and 33411 (computer and peripheral equipment manufacturing). Please, list any federal contracts in which you are a prime contract holder to assist in determining acquisition strategy. Please also include Contract Number, expiration date, etc.

Please state which NAICs would be appropriate under the contract vehicle recommended. Please state if you are a small or large business under these Contract Vehicles and listed NAICs.

3. If a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) Deviation and with subcontracting limitations in 13 CFR 125.6 in execution of this effort?

4. Do you have a Service-Disabled Veteran-owned Small Business (SDVOSB) or

Veteran-owned Small Business (VOSB) as a qualified reseller on any contract vehicles?

MARKET RESEARCH RESPONSE SUBMISSION

Responses are due no later than 10:00 AM Eastern Daylight Time (EDT) on Tuesday, April 2, 2024.

Your response shall be submitted electronically via electronic mail.

For your response to this RFI, please limit responses to no more than twenty-five pages.

Please include in the subject line of the electronic response “CFM SaaS”. Any concerns regarding the submission to the SAM.gov site above shall be addressed to Elena Juliano, Contract Specialist by email at elena.juliano@va.gov and Contracting Officer Wendy.minch@va.gov

Contracting Office Address:

Department of Veterans Affairs Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

Primary Point of Contact:

Elena Juliano Contract Specialist Email: elena.juliano@va.gov

Note: VA retains sole discretion of whether any post RFI briefings are warranted, and which industry partners may be invited to provide additional market research information.

mailto:elena.juliano@va.gov mailto:Wendy.minch@va.gov mailto:elena.juliano@va.gov