RFI_Personal_Dosimetry_Services.pdf

PDF 78 KB Posted Jun 8, 2026

Attached to: RFI / Market Research - Personal Dosimetry Services
Solicitation number: 12314426R0007
Issued by: Department of Agriculture Assistant Secretary for Departmental Management

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Written by GovTribe AI · Jun 8, 2026

This is a Request for Information (RFI) issued by the U.S. Department of Agriculture (USDA), Office of Homeland Security (OHS), Radiation Safety Division (RSD), for market research purposes regarding Personal Dosimetry Services. The RFI is not a solicitation and does not constitute a commitment to issue a contract. The USDA seeks to identify qualified firms capable of supplying, processing, and managing personnel and area radiation dosimeters for approximately 100 USDA locations across CONUS and OCONUS, with an estimated 300–600 dosimeters issued monthly or quarterly.

Required capabilities include providing NVLAP-approved whole-body or extremity dosimeters using OSL or alternate technology; delivering monthly or quarterly shipments with prepaid return labels and full historical dose-data maintenance; offering a secure, 24/7 online portal for account and dosimeter data management with exportable formats (Excel, CSV, PDF); and providing NRC-compliant dose reports within 30 days of receiving returned dosimeters. Additional requirements encompass personal dosimetry processing, distribution and logistics across approximately 100 sites, secure data management and reporting with NRC and federal compliance, technical support to Government radiation safety personnel, and demonstrated NRC/Agreement State compliance with NVLAP accreditation and cybersecurity compliance for data transmission and storage. Respondents must provide company information including UEI and business size, capabilities statements, past performance data from the last five years, technical approaches for data processing and logistics, and responses to three technical questions regarding scalability, online system capabilities, and alerting processes. Responses are due by June 15, 2026, at 2:00 PM EDT in PDF format (10-page maximum) submitted to gerardo.rivera@usda.gov.

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U.S. Department of Agriculture (USDA) / Office of Homeland Security (OHS) / Radiation Safety Division (RSD) Request for Information (RFI) – Personal Dosimetry Services

USDA / OHS / RSD

Request for Information (RFI)

Market Research Personal Dosimetry Services

1. Introduction

The U.S. Department of Agriculture (USDA), Office of Homeland Security (OHS), Radiation Safety Division (RSD), is conducting market research to identify qualified and highly technical firms capable of providing Personal Dosimetry Services. This RFI is issued solely for information and planning purposes and does not constitute a solicitation.

2. Purpose of the RFI

The purpose of this RFI is to determine industry capability and interest, validate technical requirements, identify small and other than small business capabilities, and refine acquisition strategy prior to release of any solicitation.

2.1 Background

USDA’s Radiation Safety Division requires contractor support to supply, process, and manage personnel and area radiation dosimeters for approximately 100 USDA locations, CONUS and OCONUS, with an estimated 300–600 dosimeters issued monthly or quarterly.

2.2 Required Capabilities

• Provide NVLAP–approved whole-body or extremity dosimeters, OSL or alternate technology subject to USDA approval.

• Provide monthly or quarterly shipments; supply prepaid return labels; maintain full historical dose-data.

• Provide secure, 24/7 online portal for account and dosimeter data management, exportable in

Excel, CSV, PDF.

• Provide NRC-compliant dose reports within 30 days of receiving returned dosimeters.

3. Description of Required Services

3.1 Personal Dosimetry Processing

• Provide dosimeters suitable for USDA personnel in varied radiation environments.

• Track, read, analyze, and report exposure data.

• Maintain legally compliant lifetime exposure records.

3.2 Distribution & Logistics

• Supply 300–600 dosimeters per cycle across ~100 CONUS/OCONUS/international USDA sites.

• Provide timely replacement and shipping support.

• Provide ability to track shipments.

U.S. Department of Agriculture (USDA) / Office of Homeland Security (OHS) / Radiation Safety Division (RSD) Request for Information (RFI) – Personal Dosimetry Services

3.3 Data Management & Reporting

• Secure electronic reporting of radiation exposure results.

• Maintain data confidentiality and comply with NRC and federal requirements.

3.4 Technical Support

• Provide technical support to Government radiation safety personnel.

• Offer customer service for accounts management, billing, reporting, or device issues.

3.5 Compliance & Certifications

• Demonstrate NRC/Agreement State compliance.

• Show cybersecurity compliance for transmission and storage of exposure data.

• Maintain NVLAP accreditation.

3.6 Deliverables if Contract is Funded

• Provide access to properly configured on-line dosimetry database management system.

• Delivery of dosimeters to USDA locations.

• Delivery of dosimetry reports.

4. Technical Questions for Respondents

1. Describe scalability for processing 300–600 dosimeters quarterly/monthly across ~100 sites.

2. Describe online system capabilities for multi-agency accounts and dose-data migration.

3. Explain alerting processes when thresholds (e.g., >75 mrem) are exceeded.

5. Requested Information from Respondents

Respondents are asked to provide the following:

1. Company information including UEI and business size.

2. Capabilities statement describing experience with dosimetry services.

3. Relevant past performance information from the last five years.

4. Technical approach for data processing, logistics, and reporting.

5. Responses to Technical Questions (refer to # 4 above).

5. Response Instructions

Response Due Date: Jun 15, 2026 - 2:00 PM EDT Submission Format: PDF format Submit To: gerardo.rivera@usda.gov Subject Line: “RFI Response – Personal Dosimetry Services” Page Limit: 10 pages

6. Disclaimer

This is a Request for Information (RFI) only. This notice is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are voluntary and the Government will not pay for any information or administrative costs incurred in responding.

Not responding to this RFI does not preclude participation in any future solicitation, if issued.

mailto:gerardo.rivera@usda.gov