RFI_Performing_Arts_(10-13).pdf

Orange County Probation Department Page 1 of 9 RFI # 057-2944004-MM

ORANGE COUNTY PROBATION DEPARTMENT

REQUEST FOR INFORMATION (RFI)

FOR

PERFORMING ARTS SERVICES

RFI NO. 057-2944004-MM

Orange County Probation Department Page 2 of 9 RFI # 057-2944004-MM

Table of Contents

RFI NO. 057-2944004-MM

FOR

PERFORMING ARTS SERVICES

Contents

I. INTRODUCTION

II. RFI SCHEDULE

III. QUESTIONS

IV. GENERAL TERMS AND CONDITIONS

V. DISCLAIMER

VI. RESPONSE REQUIREMENTS

VII. DESCRIPTION OF INFORMATION REQUESTED

VIII ATTACHMENT A - SCOPE OF WORK .................................... Error! Bookmark not defined.-9

Orange County Probation Department Page 3 of 9 RFI # 057-2944004-MM

I. INTRODUCTION

The Orange County Probation Department is seeking information from vendors for Performing Arts

Services. This Request for Information (RFI) will be used to assist the County in determining what options are available and to understand the market trends as it relates to the County needs.

II. RFI SCHEDULE

NOTICE: These dates represent a tentative RFI timeline. The County reserves the right to modify these dates at any time.

Date Action

10/13/2025 Release of RFI

10/27/2025 Written Questions from responders due by 3:00 PM (PT)

11/11/2025 RFI Due Date and Time - 3:00 PM (PT)

III. QUESTIONS

All questions about this RFI are to be submitted online via OpenGov (RFI #057-2944004-MM), at https://www.opengov.com no later than by 3:00 P.M. PT on November 11, 2025. For assistance related to the online bidding system, please contact Vendor Support via email at procurement-support@opengov.com.

IV. GENERAL TERMS AND CONDITIONS

A. The County shall not be liable for any expenses incurred by Respondent in the preparation and submission of information in response to this RFI. These expenses include but not limited to: a)

Preparing response to this RFI; b) Submitting the response to the County; c) Discussions with the

County regarding any matter related to the RFI; and d) any other expenses incurred by the Respondents prior to the date of any potential contract award and execution, if any.

B. Responses received by the County may be public record and subject to public disclosure in accordance with the California Public Records Act. Responses are not to be marked as confidential or proprietary.

Unless otherwise prohibited by law, all responses shall become the property of the County and the

County reserves the right to make use of any information or ideas in the responses submitted.

C. Respondent acknowledges and agree that the County is not obligated to include Respondent in any future solicitation process or enter into any contracts because Respondent has submitted a response to this RFI.

D. Respondent agrees that it will not issue any news releases in connection with either the RFI or any subsequent amendment of or effort under this RFI without first obtaining review and written approval https://www.opengov.com/ mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

Orange County Probation Department Page 4 of 9 RFI # 057-2944004-MM of said news releases from the County through the County’s point of contact, Michael Macias, Deputy

Purchasing Agent (“DPA”): Michael.Macias@prob.ocgov.com.

V. DISCLAIMER

While the County appreciates the time and effort put into the responses, it should be understood that the sole purpose of this RFI is to gather information and any response received by County shall not constitute an offer for contract with the County. All information received in response to this RFI will not be returned. Responses will be solely used by the County, to ensure the County has leveraged as much information and expertise on provider approach. This process will inform the Request for

Proposal intended to procure performing arts services. Any such future solicitation will be subject to a separate process and budget approval. Respondents are solely responsible for all expenses associated with responding to this RFI, as noted above.

VI. RESPONSE REQUIREMENTS

Probation is requesting one (1) electronic copy uploaded in PDF format, via the County’s online bidding system at https://www.opengov.com on OpenGov no later than November 11, 2025, by 3:00 pm (PT). Fax responses will not be allowed.

VII. DESCRIPTION OF INFORMATION REQUESTED

A. Responder shall provide a description of how the proposed solution meets the requirements of the services described in Attachment A - Scope of Work and the expected deliverables. Include your company’s experience, methodology and capabilities in providing Performing Arts Services.

B. Provide company information:

1) Company name and headquarters, mailing address

2) Contact name, telephone, and email address

3) Company web site URL

4) Provide location of customer support staff in County of Orange, CA

5) Type of organization (corporation, partnership, etc.)

6) How long the company has been in business

7) Primary business offering

C. Pricing: Responder shall include the total pricing for the proposed solution and upload a breakdown spreadsheet for the expenses with your response.

mailto:Michael.Macias@prob.ocgov.com.

http://www.opengov.com/

Orange County Probation Department Page 5 of 9 RFI # 057-2944004-MM

VIII. ATTACHMENT A – SCOPE OF WORK

A. INTRO/BACKGROUND:

Senate Bill (SB) 823, also known as the “Juvenile Justice Realignment’ was signed into law by Governor

Gavin Newsom on September 30, 2020. This historic legislation mandates the phased closure of

California’s Department of Juvenile Justice (DJJ) and transfers to counties the responsibilities over custody, treatment, and supervision of youth adjudicated for serious and/or violent offenses under Welfare and

Institutions Code § (WIC) 707(b).

SB 823 established the following: a Juvenile Justice Realignment Block Grant to support counties’ programming, supervision and services to support and rehabilitate youth realigned from DJJ and eligible

WIC § 707(b) youth; created the Office of Youth and Community Restoration (OYCR), a new state agency under California’s Health and Human Services Agency, to provide oversight and accountability of the realigned system; raised the age of local jurisdiction and confinement to age twenty-five (25) for serious cases/WIC 707 (b) offenses; and established a new sentencing track for the realigned population.

On February 25, 2021, the Orange County Juvenile Justice Coordinating Council (OCJJCC) approved changes to its bylaws to include the creation of the OCJJCC’s SB 823 Subcommittee, which was tasked with drafting a plan to address the needs of youth within the target population. On May 27, 2022, the

OCJJCC approved the Juvenile Justice Realignment Plan created by the SB 823 Subcommittee. The approved plan included an evaluation component to measure the effectiveness of SB 823 programs and services. The county’s plan was reviewed, updated and approved by the OCJJCC’s SB 823 Subcommittee on May 25, 2023. The 23/24 plan was submitted to the OYCR and was accepted without any requested modifications.

Other youth who are not WIC § 707(b) offenders but are under the supervision of or housed by the Probation

Department may also be eligible for the services described in this scope of work.

Probation in its sole discretion, will determine the population to be served by this agreement. Probation shall refer youth to Contractor and Contractor shall provide the services in this agreement to the referred youth.

Contractor recognizes the nature of the work in a secured facility and assumes and accepts all risk of personal harm, bodily injury, death and/or damage to property. Contractor agrees that the County will not be liable for any such harm, injury, death and/or damage that may occur at the secured facility. Contractor shall ensure that its staff are aware of and adhere to Probation’s security procedures and relevant policies at all times.

B. OBJECTIVE

1. The objective of this Request for Information (RFI) is to identify a qualified organization or consortium with experience in arts education and community engagement to provide a comprehensive training program in the performing arts. The program should equip participants (incarcerated youth from underserved populations) with technical and creative skills. The goal is to promote positive personal growth and social skills through creative expression.

C. POPULATION

1. As of October 29, 2024, Orange County Probation was serving a total of 400 youth pending or adjudicated for serious and/or violent offenses under Welfare and Institutions Code § (WIC) 707(b). The majority were male and Hispanic. Nearly 60% were 14 to 17 years old.

Orange County Probation Department Page 6 of 9 RFI # 057-2944004-MM

SB823 Demographics: Snapshot as of October 29, 2024

(N=400)

Gender

Male 350 87.5% Female 50 12.5%

Ethnicity Hispanic 309 77.3% Black 33 8.3% White 24 6.0% Asian/Pacific Islander 21 5.3% Other/Unknown 13 3.3%

Age 14 14 3.5%

15 46 11.5% 16 84 21.0% 17 94 23.5% 18 76 19.0% 19 31 7.8% 20 12 3.0% 21-24 20 5.0% 25+ 23 5.8%

2. As of October 29, 2024, 25.3% of pending/active SB823 youth were in custody at one of Probation’s facilities – Juvenile Hall, Youth Guidance Center or Youth Leadership Academy. The remaining 74.7% were supervised in the community by OC Probation.

Location of Pending/Active SB823 Youth on October 29, 2024

Number Percent

In Custody 101 25.3% Juvenile Hall 72

Camps (Youth Guidance

Center or Youth

Leadership Academy)

Not in Custody

(Supervised in the

Community)

299 74.7%

Total 400 100%

3. In calendar year (CY) 2023, OC Probation served 300 active SB823 youth. Two hundred six (206) SB823 youth out of the 300 CY2023 SB823 youth have either completed or are serving a court-ordered commitment; 94 were not ordered commitment time. For these 206 youth with commitments, they had a total of 239 petitions containing at least one 707(b) offense where a commitment was ordered.

Orange County Probation Department Page 7 of 9 RFI # 057-2944004-MM

Court-Ordered Commitment Days Commitment

(in days) Number Percent

30 or less 16 7% 31-90 62 26% 91-180 78 33% 181-364 28 12% 365-600 27 11% 601-999 13 5% 1,000 or more 15 6% Total Petitions 239 100%

The average commitment length was 299 days. Approximately 33% of commitments were 90 days or less.

Approximately 23% of the commitments ordered were one year or longer, and the longest commitment time was 5,113 days.

4. Additionally, other youth supervised or housed by the Probation Department may qualify for services described in this scope of work.

D. CONTRACTOR RESPONSIBILITIES

Contractor shall:

1. Provide performing arts services to youth housed at Orange County Juvenile Hall (JH), Youth Guidance

Center (YGC) and Youth Leadership Academy (YLA).

2. Provide in person onsite instruction at JH, YGC, YLA and the Multipurpose Rehabilitation Center (MRC) and online courses, as permitted by the County.

3. Courses may include but are not limited to performing arts services in one or more of the following areas below.

A. Theatre/Drama o Acting (on stage or screen) o Improv o Musical Theatre o Puppetry o Stagecraft (directing, set design, etc.)

B. Music o Singing (solo, choir, musical theatre) o Playing Instruments (band, orchestra, solo) o Music Ensembles o Songwriting and Music Production

C. Dance o Ballet o Jazz o Hip Hop o Contemporary/Modern o Tap o Cultural or Traditional Dance (e.g., foklórico, African Dance)

Orange County Probation Department Page 8 of 9 RFI # 057-2944004-MM

D. Spoken Word/Performance Poetry o Slam Poetry o Monologues o Storytelling o Readings/Recitations

E. Media-Based Performance o Slam Poetry o Monologues o Storytelling o Readings/Recitations

F. Other Performing Arts o Circus Arts (Juggling, Acrobatics, Clowning) o Magic o Mime

4. Provide classes throughout the week including weekends, during waking hours.

5. Appoint a Project Manager to act as a point of contact and oversee the operation of the program.

6. Report data as described in Attachment A- Scope of Work, Paragraph F, Reports/Outcomes/Data.

E. PROBATION RESPONSIBILITIES

Probation shall:

1. Provide laptops with basic Microsoft Word and Excel, writing supplies including pencils/pens, paper and

Wi-Fi for youth to attend class. Canvas software will be made available for youth to attend virtual classes.

Probation will utilize security software to monitor youth internet use.

2. Provide County space to Contractor for the provision of services under this Contract, for those on site. Sites include Juvenile Hall 331 The City Drive South, Orange; Youth Leadership Academy (YLA) 3155 Steiner

Way, Orange; Youth Guidance Center (YGC) 3030 N. Hesperian Way, Santa Ana; and the Multipurpose

Rehabilitation Center (MRC) 333 The City Drive South, Orange, CA 92868.

3. Provide parking for onsite Contractors providing services under this contract.

4. Conduct a background investigation on each individual identified as assigned to perform services onsite.

5. Maintain research records as specified in Attachment A - Paragraph F, Reports/Outcomes/Data.

6. Appoint a Project Manager for the supervision of the program and to oversee the daily operation and administration of the program pursuant to the terms and conditions contained herein.

F. REPORTS/OUTCOMES/DATA

1. Contractor will provide quarterly tracking data, including, but not limited to:

A. Youth referred to programming by Probation o Name, Probation’s unique identifier (MLNum), and other identifiers o DOB o Demographics (gender, ethnicity, etc) o Date referred

Orange County Probation Department Page 9 of 9 RFI # 057-2944004-MM o SB823/Non-SB823 (from Referral Form) o Did youth accept or decline program o Date youth accepted/declined program o Number of youth served by unit

B. Youth accepted into program o Date of entry o Date of exit o Type of exit

i. Satisfactory/completed

ii. Not-satisfactory/did not complete

iii. No fault (e.g. released) o Programming Dosage (in hours)

C. Outcomes of participants as applicable such as skills and knowledge gained, certifications achieved and/or other milestones reached based on the program curriculum.

D. Contractor will provide a monthly report on enrollment and participation to the County’s project manager.

E. Pre-assessment and post-assessment skill check shall document improved knowledge and understanding of course offered.

2. Contractor will submit/transmit tracking data to Probation on a quarterly basis. See schedule below.

Data Range Due to Probation by:

January 1 to March 31 April 30

April 1 to June 30 July 31

July 1 – September 30 October 31

October 1 – December 31 January 31 (following year)