RFI - Officeworks OrgChart 8.4.25.pdf

Department of Veterans Affairs Brand Name or Equal

OfficeWorks OrgChart Enterprise Application, Maintenance and Support

Request for Information 36C10A25Q0083

1. Introduction

This Request for Information (RFI) is issued for conducting market research and planning purposes only. Accordingly, this RFI constitutes neither a Request for Quote, Request for Proposal, nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. The Government does not reimburse respondents for any costs associated with submission of the information being requested or, reimburse expenses incurred for responses to this RFI. Additionally, this RFI does not restrict the Government as to the ultimate acquisition approach. In accordance with Federal Acquisition Regulation 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified vendors, who can meet Department of Veterans Affairs (VA) requirements for brand name or equal OfficeWorks Org Chart Enterprise Application, Maintenance and Support. Any contract/order that might be awarded based on information received or derived from this market research will be the outcome of the competitive process. The purpose of this RFI is to obtain market information on capable sources. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future solicitation if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

2. RFI Response Instructions

Provide the following information:

(A) Provide Company Information:

1) Company Name

2) CAGE/Unique Entity Identification (previously DUNS) under which the company is registered in SAM/VetBiz.gov

3) Company Business Size and Status for North American Industry Classification

(NAICS) 541519*

* If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

4) Contract Vehicles: Identify if you can provide services via a Government-wide Acquisition Contract, Federal Supply Schedule, National Aeronautics and Space Administration (NASA) Solutions for Enterprise Wide Procurement (SEWP) VI, etc., that may assist in determining acquisition strategy.

5) Socioeconomic Data: Identify business size. If a small business, please identify socio-economic category(ies).

6) Company Address

7) Point of Contact Name

8) Pont of Contact Telephone Number

9) Point of Contact Email Address

For Service-Disabled Veteran Owned Small Business (SDVOSB) / Veteran Owned Small Business (VOSB) concerns, indicate whether at least 50 percent of the cost of performance incurred is planned to be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

(B) Provide a brief summary (not to exceed 5 pages), describing your company’s technical approach to meeting the requirements outlined below.

The Department of Veterans Affairs (VA) requires a software solution to manage the large workforce of over 600,000 position organizational charts for the purposes of planning for succession, future growth, staff utilization, reporting on recruitment efforts, staff counts, organizational alignment, authorized positions, team strengths, and other workforce planning efforts. VA must be able to streamline processes for creating workforce organization charts, replacing the time-consuming task of manually creating organization charts with PowerPoint and spreadsheet software. VA requires software that may require the following functional capabilities:

1. Ability to integrate with VA’s existing Human Resource (HR) electronic systems (HRSmart) as well as future HR solutions, if necessary.

2. Ability to encompass up to 700,000 position “boxes” without technical degradation or issues.

3. Ability to export to Microsoft (Excel, Powerpoint, Vizio, etc.) and Adobe applications.

4. Ability to easily organize or move position “boxes” without in depth technical skills.

(C) Provide a detailed outline of software licenses and rough order of magnitude pricing and implementation timelines. In addition, provide details regarding the software’s security certifications (i.e. Federal Risk and Authorization Management Program, Authority to Operate, Federal Information Security Management, and environment requirements (i.e. on premises, cloud, web based, and hardware requirements (if applicable)).

Responses to this RFI shall be submitted electronically by 10:00 AM Eastern Standard Time, August 7, 2025, via email to the Technology Acquisition Center (TAC) point of contact Contract Specialist, Brianna.Feaster@va.gov and Contracting Officer, Lori L. Walker at Lori.Walker1@va.gov.

All proprietary/company confidential material shall be clearly marked on every page that contains such.