RFI No_ 928_GEFA26_DATA (Request for Informat.pdf

Georgia Environmental Finance Authority

REQUEST FOR INFORMATION

NO. 928-GEFA26-DATA

Data and Workflow Efficiency

Solutions General

The Georgia Environmental Finance Authority (GEFA) serves the citizens of Georgia and administers a wide variety of programs that provide financial assistance and other support services to improve Georgia’s environment. GEFA’s program focus areas are water, wastewater, solid waste, recycling, land conservation, energy efficiency and fuel storage tanks for local governments, other state agencies and non-profit organizations. GEFA’s mission is to provide financing and other support services for infrastructure improvements, land conservation, energy programs, and fuel storage systems that result in a cleaner environment for all Georgians. Additional information on the agency and its programs is available at the website www.gefa.org

Purpose of RFI

GEFA’s administration of multiple programs currently requires complex coordination and communication, as GEFA utilizes or engages, to varying degrees, several software systems holding significant amounts of important data. These systems often are inherently disparate or non-compatible and often do not work together. Difficulties with workflow can be a result. GEFA is seeking information from potential data and workflow efficiency providers that will generally inform GEFA as to potential solutions in the current market. GEFA intends to utilize the information received in response to this RFI to plan for improvement of data and workflow efficiency, ultimately with possible assistance from an outside provider.

Overview of the RFI Process

While the subsequent process is dependent on responses, GEFA reserves the right to either: a) ) issue an RFP to all respondents and/or to market; b) directly engage one or more respondents for more info and/or proposal(s); c) utilize other current statewide/agency contract solution or other in-house solution; or d) other direction, all in GEFA's best interest as deemed by GEFA as informed/aided by responses to this RFI.

This RFI, and any subsequent solicitations, possible requests for clarifications or proposals, requests for interviews, negotiations, with any qualified eligible interested firm is strictly intended to pursue an optimal solution to increase efficiency and effectiveness for http://www.gefa.org/

GEFA’s stakeholders and the citizens of Georgia.

RFI Timeline

The timeline events are provided below and are subject to GEFA revision. Respondents to this Request will follow the time frame below:

EVENT DATE TIME

GEFA issues RFI

(GA Procurement Registry) March 27, 2026 ----

Deadline for written questions (GEFA prefers a limit of no more than 6 questions per firm)

April 6, 2026 4:00 PM

(Estimated) GEFA Responses to written questions April 8-10, 2026 ----

Deadline for Information Submittal (Responses)

April 20, 2026 2:00 PM

Response Submittal Requirements

Respondents must submit an RFI Response electronically to GEFA in a single PDF file, before 2:00 p.m. on April 20, 2026, to Richard Sawyer, GEFA, rsawyer@gefa.ga.gov

As an RFI Response, the electronic response is not a binding proposal or application to GEFA, however GEFA has the reasonable right to rely on the representations made by the respondent, in its evaluation of the Response and in any subsequent processes.

The Response may be withdrawn by the respondent any time before the deadline by written request to GEFA, signed by a person authorized to represent the respondent in the matter, including the firm/person’s name, telephone number, and email address.

The cost of submitting is entirely the responsibility of the respondent. This includes costs to determine the nature of the engagement, preparation of the submittal, submitting, proposing, negotiating a contract and other costs associated with responding to the RFI and subsequent requests. All responses and subsequent responses will be regarded as proposals and become the property of GEFA and will be a matter of public record, after either an ultimate award or cancellation of the procurement. Proprietary or trade secret information, as defined by the Georgia Open Records Act, should be appropriately indicated.

Questions

All questions regarding this Request, including concerns regarding conflicts, errors or ambiguities, must be submitted electronically to rsawyer@gefa.ga.gov on or before the date listed in the Timeline section. GEFA may post all questions and GEFA responses on the Georgia Procurement Registry (GPR) by Addendum.

mailto:rsawyer@gefa.ga.gov mailto:rsawyer@gefa.ga.gov

RFI Response Deliverables

Respondents shall submit a PDF Response not to exceed 12 pages, printable in at least 11-point font and following the below outlined structure. Responses must be categorized and numbered as outlined below and must be responsive to all applicable information requested below.

A- Firm/Entity Organizational:

information A-1-Name of Firm/Entity A-2- Address of Firm/Entity, with a prime contact’s name, title, e-mail address(es), and other relevant contact information A-3- Statement of firm’s interest providing an RFI Response to GEFA.

B- Qualifications:

B-1- Provide a list of the respondent’s experience with similar scopes of services in order of relevance.

B-2- Provide relevant firm/entity qualifications information to the stated condition and needs of GEFA, to engender confidence in the respondent’s capabilities and suitability for the services.

C- Solution Information:

C-1 – Provide general solution information available from respondent targeted to the stated needs of GEFA, and stated evidence of the success of said solution(s) and methodologies and how why these are considered current best practices in the industry.

C-2 - Provide any specialized capabilities that your firm feels are suitable for the needs of GEFA, including, as applicable, touching on the list of disciplines below:

1. Work with fragmented data systems

2. Agile business information integration work

3. Streamlining data collection/transfer

4. Automated data analytics

5. Data collaboration and sharing

6. Data visualization tools

7. Data governance and security

8. Data transformation reporting and documentation

Response Review Process

All submittals will be reviewed and evaluated by appropriate GEFA staff and designated qualified persons. Respondents will be notified directly of any requests for additional information or proposals, or other requirements. GEFA reserves the right to request clarifications on submittals.

GEFA reserves the right to conduct discussions through the designated contact about these or any subsequent proposal submittals, either oral or written, with those respondents determined by GEFA to have provided information relevant to potential solutions.

Respondents that demonstrate sufficient respondent organizational viability, appropriateness of qualifications and experience, and relevant available solution methodologies may be selected for further consideration as GEFA deems appropriate.

Any final selection or award will be at the discretion of GEFA, and any procurement process resulting from this RFI may also be cancelled at the discretion of GEFA.