RFI Local Drayage Services (Schedule III).pdf

FA527025R0003 – LOCAL DRAYAGE SERVICES (SCHEDULE III)

SOURCES SOUGHT NOTICE

ISSUED ON: December 12, 2024 PSC: V119 - Transportation/Travel/Relocation—Transportation: Motor

NAICS: 484110 - General Freight Trucking, Local

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.

As part of market research, the 18th Contracting Squadron is seeking qualified contractors that can provide Local Drayage Services of Personal Property (including servicing of appliances) of Department of Defense (DoD) personnel. The Government may use the responses to this Sources Sought for information and planning purposes. This Sources Sought is only for the purpose of identifying potential sources as part of 18 CONS/PKA market research. No Solicitation exists;

therefore, do not request a copy. Responses to this Sources Sought are not quotes on which the 18 CONS/PKA can issue any contract. The Government does not intend to award a contract based only on responses to this Sources Sought.

1. The purpose of this procurement is to acquire services for the preparation of the personal property (including servicing of appliances) of Department of Defense (DoD) personnel for shipment, drayage and/or storage and related services.

2. The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except government furnished property.

3. The Government is attempting to determine the capacity of the market for subject services.

4. Summary of services: the Contractor shall provide the following services in support of property preparation, shipment, and drayage:

(1) Drayage and Transportation:

• Transport goods between various locations, such as between on-base and off-base areas, within off-base areas, or within on-base areas.

• Ensure safe and timely transport of goods, managing potential delays and coordination with shipping companies.

• Coordinate with third-party transportation providers when necessary to maintain efficiency.

(2) Packing Services:

• Provide packing services for items of all types, ensuring proper preparation and protection for safe transport.

• Use the appropriate packing materials and techniques based on the item (e.g., bubble wrap, custom crates).

ISSUED ON: December 12, 2024

• Identify fragile, valuable, or special items requiring extra attention during packing.

(3) Crating and Special Handling:

• Supply custom crating for oversized, delicate, or high-value items to ensure safety during transportation.

• Handle and transport specialized items like electronics, machinery, or artwork with care, using specific procedures to prevent damage.

(4) Loading and Unloading:

• Manage the loading of goods onto transport vehicles, ensuring that all items are securely placed and protected from damage during transit.

• Unload goods at the destination site, ensuring proper placement and handling, as well as inspection of the items for any potential damage.

(5) Site Preparation and Inspection:

• Conduct thorough site inspections before beginning the packing and moving process to assess any potential challenges.

• Prepare the origin and destination sites for loading/unloading, ensuring that space and access points are clear and ready for safe handling.

(6) Documentation and Reporting:

• Provide all required documentation, including packing lists and shipping receipts, to ensure transparency throughout the moving process.

• Track shipments in real-time and provide updates as necessary to keep all stakeholders informed of progress.

(7) Compliance and Safety:

• Ensure that all packing, handling, and transportation activities comply with relevant regulations, including safety standards and any specific industry requirements.

• Follow safety protocols to prevent accidents during the moving process, including proper lifting techniques and secure loading/unloading methods.

(8) Customer Service and Communication:

• Maintain effective communication with clients to address any concerns or special requests related to packing, moving, or drayage services.

• Provide proactive updates on the status of the move and handle any issues promptly to ensure a smooth experience.

ISSUED ON: December 12, 2024

For more detail information, please review the attached PWS July 2024 (DRAFT).

5. Specifics are subject to change as this is a Sources Sought for informational and planning purposes only.

6. Vendors are encouraged to provide pertinent information relating to this RFI that will assist the Government in market research.

7. Contractors interested should respond electronically to Keigo Miyagi via email at keigo.miyagi.jp@us.af.mil and (T)Sgt Justin Townsend via email at justin.townsend.2@us.af.mil by 11:00 AM Japan Standard Time, Tuesday, December 24, 2024. Include the following information in your response:

a. Company name

b. Physical location of company

c. Point of contact with name, position title, phone number and email address

d. CAGE code number and Unique Entity ID number for SAM.gov

e. Capability statement displaying the contractor’s ability to provide the services, to include past performance information. If past performance information is provided, please include only relevant past performance on the same/similar work within the last 5 years. Please also include in past performance information the contract numbers, dollar value, and period of performance.

Do not submit pricing information in response to this Sources Sought.

mailto:keigo.miyagi.jp@us.af.mil mailto:justin.townsend.2@us.af.mil