RFI_LMD CONUS Vehicle and Equipment Maintenance_FINAL 7-30-2026.pdf

Federal Emergency Management Agency (FEMA) Logistics Management Directorate (LMD)

Request for Information (RFI) 07/31/2026

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Logistics Management Directorate (LMD), requires a contractor to provide all personnel, tools, equipment, materials, and supervision necessary to perform scheduled and unscheduled inspections, maintenance, and repairs, including accident repairs at four different geographical locations in the Contiguous United States (CONUS) listed below.

1. DC Atlanta, 3780 Southside Industrial Ct., Atlanta, GA 30354

2. DC Fort Worth, 501 W. Felix, Fort Worth, TX 76115

3. DC Greencastle, 12879 Molly Pitcher Hwy, Greencastle, PA 17225

4. DC Tracy, 1547 East Grant Line Road, Tracy, CA 95304

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify sources that can provide support for the LMD Contiguous United States National Fleet Equipment (CNFE). In accordance with FAR 15.101(c), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response. Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

NAICS CODE: 811111

PRODUCT SERVICE CODE (PSC): J023

ANTICIPATED PERIOD OF PERFORMANCE START DATE: 04/01/2027

ANTICIPATED ACQUISITION STRATEGY: (optional, but you may choose to omit if you do not want to commit to anything. You may not know your strategy yet – hence the market research)

ATTACHMENT: LMD CONUS Vehicle and Equipment Maintenance Appendix

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Request for Information (RFI) 07/31/2026

Interested contractors shall submit their RFI responses electronically to Danyelle Wilcox, Contracting Officer, at Danyelle.Wilcox@fema.dhs.gov no later than 11:00 am Eastern Time (ET), Monday, August 31, 2026. Questions regarding this RFI are due no later than 11:00 am ET Friday, August 14, 2026.

“RFI Response for LMD CONUS Vehicle and Equipment Maintenance” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font.

Responses shall not exceed (page limit) pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than two (2) pages in length)

1. Summarization of relevant projects showing capabilities

2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than ten (10) pages in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS

- Is the industry geared towards providing general or specialized maintenance?

- What qualifications and certifications do your personnel hold to perform maintenance and repairs on a diversified fleet that may consist of heavy and light duty vehicles, trailers, water tankers, and

Request for Information (RFI) 07/31/2026

MHE, and other warehouse equipment? Please provide details of the certifications and experience required for your Project Manager, Senior Technicians, and Junior Technicians.

- Which has a greater importance; experience of a mechanic or their qualifications and/or certifications?

- How will you ensure that all personnel meet the required certifications, qualifications, and background investigation requirements before entry on duty?

- How do you ensure that mechanics are trained and qualified to maintain a diverse fleet, including heavy and light-duty vehicles, trailers, water tankers, MHE, and other warehouse equipment?

- Has the industry experienced a drop in the number of qualified mechanics available that can pass a background check?

- What is your company’s ability to recruit and retain staff that can pass a background check?

- What steps do you take to minimize disruptions to the contract due to staff turnover, and how do you manage staffing levels?

- Do you retain your own employees, or do you sub-contract all of your work?

- Do you have in-house capabilities or third-party arrangements for emergency repairs and recovery of equipment, particularly outside of standard maintenance locations?

- What is your approach for managing recovery operations for equipment that breaks while in use?

- Have you experienced any issues related to parts availability or supply chain disruptions? If so, how do you manage the procurement of parts to ensure timely repairs?

- Given the current geopolitical environment and its potential impact on the availability and delivery of imported parts required for vehicle and equipment repairs, what specific mitigation strategies does your company have in place to ensure continuity of service?

- Please provide a breakdown of your pricing structure for preventative maintenance, scheduled inspections, and accident repairs.