RFI Las Vegas Area Cold Storage.docx

STATE OF NEVADA

DEPARTMENT OF AGRICULTURE

Food and Nutrition 405 South 21st Street │ Sparks, NV 89431 Phone: 775-353-3629

Request for Information: RFI23-23 For

LAS VEGAS AREA COLD STORAGE SERVICES

Release Date: 03/24/2023 Deadline for Responses: 04/24/2023 @ 4:00 pm Refer to Timeline and Submission Requirements for complete schedule and instructions

Single point of contact for the RFI:

Cynthia Prasad Phone, 775-353-3629 Email Address, ndacontracts@agri.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

This solicitation is a Request for Information (RFI) only. It is not a solicitation for bids or proposals. No contract award will result from this RFI. Aggregate information from this RFI will be analyzed and may be used as budget justification or to develop a subsequent solicitation.

All information received in response to this solicitation is considered confidential business information by the Administrator of the Purchasing Division. This solicitation will not lead to evaluation or award pursuant to NRS 333.335(7), so responses remain confidential.

PROJECT OVERVIEW

The Nevada Department of Agriculture (NDA), Food and Nutrition, is seeking information from qualified vendors on the preliminary estimate of costs for cold storage services in the Las Vegas area, as described in the scope of work.

AGENCY BACKGROUND

The NDA, Food and Nutrition Division, School Nutrition Services Food Distribution Unit under the United States Department of Agriculture, administers the processing of USDA foods into processed end products for schools and eligible child care centers. The NDA also operates the State’s warehousing and distribution system for multiple USDA food programs.

SCOPE OF WORK

The NDA requires a vendor to provide a full-service cold storage facility for NDA’s Las Vegas (Southern) USDA programs. A vendor would provide the following services:

Receiving commodities from USDA suppliers Pulling and loading commodity when NDA trucks arrive for weekly routes Monthly physical inventory counts.

Please provide an explanation of the following:

Ability to store frozen items such as meats and processed foods.

Ability to store refrigerated items such as fresh fruits, fresh vegetables, raisins, and nut mixtures.

The minimum required space is:

Freezer – Approximately 1,500 square feet Refrigerated – Approximately 750 square feet

Vendors shall have the ability to perform the following services:

Shrink wrap product being picked up Stage product in advance for pickup Load product into truck Quick availability to dock doors

Vendors shall have a high loading dock for semi-truck delivery.

Vendors shall have the capability to perform the tasks listed below:

Flexible physical inventory/recount scheduling Prompt attention to correcting counts in system Cooperation when questions or problems occur Ability to dispose of out-of-date product with approval

Vendor shall keep in close contact with the State warehouse.

Vendor must have the ability to send bill of lading via email.

Availability and close communication with office personnel is a must.

The State must have the ability to login, view, and print inventory items from the vendor’s system.

Vendor must be able to receive delivery during the following days/times:

Monday – Friday 7:00 am – 4:00 pm

Commodity pick-up dates needed:

Monday – Thursday 7:00 am – 4:00 pm

Vendors shall comply with USDA Requirements 7 CFR Part 250 Distribution and Control of Donated Foods 250.12(f)(2). This provision assures compliance with all Federal, State, and local requirements relative to food safety and health, including required health inspections and procedures for responding to a food recall.

Vendors shall comply with USDA Requirements 250.12(f)(6). This provision permits the performance of on-site review of the storage facility by the distributing agency, the Comptroller General, the Department of Agriculture, or any of its duly authorized representatives, to determine compliance with requirements in this part.

COST

Based on the requirements above, please provide a reasonable cost estimate to cover a four-year term.

TIMELINE

All questions regarding this RFI shall be submitted using the Bid Q&A feature in NevadaEPro by the deadline below.

The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

SUBMISSION CHECKLIST

This section identifies information requested and how to respond.

Information should be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Technical information and Cost information should not be included in the same attachment.

All attachments should be flagged as confidential in NevadaEPro.

Additional attachments may be included.

Revised: February 2022 Page 1 of 6 Request for Information image1.jpg