RFI-K-12 PE Teacher Resources_011326.docx

REQUEST FOR INFORMATION - HE125426RFI0004

K-12 Physical Education Teacher Resources

1.0 Description

1.1 The Department of Defense Education Activity (DoDEA) seeks information on how an interested contractor could provide physical education (PE) teacher resources for grades K-12 with related professional learning and technical support. DoDEA has approximately 350 PE teachers and four above-school-level PE educators.

1.2 DoDEA expects to make one award. The solicitation is expected to be posted on SAM.gov in the Mar-Apr 2026 timeframe. The anticipated period of performance is 15 Jun 26 - 14 May 32.

1.3 This request for information (RFI) is issued solely for information and planning and does not constitute a request for quote (RFQ) or a promise to issue an RFQ in the future.

· The Government will not pay for any information or administrative costs incurred in response to this RFI; i.e., all costs associated with responding to this RFI are solely the responder’s responsibility.

· Not responding to the RFI does not preclude a contractor from responding to a future RFQ/RFP. If a solicitation is released, it will be synopsized on the SAM.gov website. Potential responders are responsible to monitor the relevant site for additional information pertaining to this requirement.

2.0 Overview

2.1 Agency: For school year 2025-26, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction in 161 schools to approximately 66,000 dependents of active-duty military and civilian employees. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Italy, Turkey, and Bahrain. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in each DoDEA region. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

2.2 Standards: DoDEA has adopted the National Physical Education Standards and utilizes the Center for Disease Controls’ Physical Education Curriculum Analysis Tool (PECAT) which may be found at the following websites: https://www.shapeamerica.org/standards/pe/ and https://www.cdc.gov/assessing-improving-school-health/pecat/?CDC_AAref_Val=https://www.cdc.gov/healthyschools/pecat/index.htm, respectively.

2.3 Background: The current contract is expiring and must, per Federal regulations, be recompeted.

2.4 Requirements: DoDEA requires commercial off-the-shelf (COTS) digital PE teacher resources that are aligned to the national standards and PECAT and that include related professional learning and technical support.

Supporting Tasks: The tasks below are to help the Contractor understand the requirements but are not exhaustive. The Contractor shall develop a complete solution using a performance-based approach.

2.4.1 Task 1, Teacher Resources—The Contractor shall:

2.4.1.1 Provide commercial off-the-shelf (COTS) digital resources including a teacher guide, teacher instructional pack, classroom kits and tools. The teacher guide shall include, at a minimum, strategies (1) promoting rigorous instruction, (2) dealing with potential challenges, and (3) differentiating instruction. It shall include links to additional physical education resources (websites, online toolkits, etc.) that support physical education instruction and provide modified/ adapted activities for students who need and/or require differentiation due to limited abilities that are physically and cognitively different than the general population.

2.4.1.2 Provide unbiased formative assessments aligned with the 2024 SHAPE America National Physical Education Standards that will enable students and teachers to monitor progress in meeting the standards. Note: Formative assessments may include rubrics, checklists, constructed responses, multiple choice, matching items, skill performance assessments, video analysis of skill performance and other methods to evaluate student learning of intended outcomes.

2.4.1.3 Provide data-driven instructional strategies based on the assessment results.

2.4.2 Task 2, Professional Learning: The Contractor shall provide asynchronous and synchronous webinars. The latter shall be delivered during normal business hours in each region (US, Europe, and Pacific). If digital modules are included, they shall be SCORM®-compliant. For more information about SCORM® compliance, see PWS 3.9. The Contractor shall (1) present the professional learning to DoDEA staff at least 15 business days before the first regional presentation and (2) finalize the professional learning based on written feedback from the contracting officer’s representative (COR). The Contractor shall post each webinar on DoDEA’s learning management system (LMS, Schoology). Note: The Government will determine the topics, dates, and times for each webinar in consultation with the Contractor and provide them in writing post-award.

2.4.2.1 Base Year 1: The Contractor shall provide six contact hours of professional learning consisting of (1) three 1–hour synchronous webinars and (2) three hours of digital modules and/or an asynchronous webinar. Topics covered during the six hours shall include but not be limited to an overview of the teacher resources, review of the national standards and PECAT, and a demonstration of exemplary lessons.

2.4.2.2 Base Year 2: The Contractor shall provide six hours of professional learning consisting of (1) three 1–hour synchronous webinars and (2) three hours of digital modules and/or asynchronous webinar. Topics may include (1) review of Base Year 1 topics; (2) cross-curricular connections, especially with literacy, mathematics, social studies, and science; and (3) meeting the needs of students with varying physical abilities and limitations/challenges.

2.4.2.3 Base Years 3-4: The Contractor shall provide three hours of digital modules and/or asynchronous webinar each year on topics the Government determines in consultation with the Contractor.

2.4.3 Task 3, Technical Support: The Contractor shall provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting. See Technical Exhibit #1 (below).

2.4.4 Technical Requirements for Digital Resources—The Contractor shall:

2.4.4.1 Provide digital resources designed to run in DoDEA’s learning management system (LMS, Schoology), which operates within our virtual learning environment (VLE). In addition, provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (ClassLink).

2.4.4.2 Deliver digital resources in one of the following formats:

1) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

2) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.4.4.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, conforming to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability (QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.4.5 Third-Party Programs, Software, and Applications: The Contractor shall ensure its own and its subcontractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

2.4.6 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/paid for as stated in the contract.

2.4.6.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.4.6.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award.

2.4.6.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

3.0 Responses

3.1 Interested parties are requested to respond to this RFI using Microsoft Word or a compatible format. We fully realize that you will be able to give a much more refined answer once the solicitation is released, but we hope you can provide some general information in this regard based on your experience. In that regard, please include the following information:

3.1.1 Administration & Subcontracting

1) Company name, DBA name (if applicable), mailing address, CAGE code, unique entity identifier (UEI), and North American Industry Classification System (NAICS) codes.

2) Designated point of contact’s name, title, phone number, and email address.

3) Describe, if applicable, any subcontracting possibilities. Note: The prime must perform at least 51 percent of the work.

3.1.2 Resources: Describe your proposed solution.

3.1.3 Experience: Describe your experience providing resources to large school systems.

3.1.4 Professional Learning: Briefly describe your experience providing virtual professional learning on this topic. If available, please provide a link to professional learning examples (webinars and/or digital modules) and relevant supplemental resources.

3.1.5 Pricing: Provide a non-binding price estimate or estimated range—that will be kept confidential. Please use the attached Excel spreadsheet. If the breakdown that is provided does not fit your solution, please revise the spreadsheet as needed.

3.1.6 Recommendations: Please provide any recommendations you believe might improve the Government’s performance work statement.

3.2 Proprietary information, if any, should be minimized and be clearly marked. Please segregate the proprietary information. Note: All submissions become Government property and will not be returned.

4.0 Industry Discussions

DoDEA representatives may or may not choose to speak with potential offerors. Such discussions would only be intended to get greater clarification on such things as capability and pricing.

5.0 Questions

Questions regarding this announcement shall be submitted by email to Jamie Formosa, and Nicole Freid, at jamie.formosa@dodea.edu and nicole.freid@dodea.edu, respectively. Verbal questions will not be accepted. Questions will be answered via email and will not contain proprietary or classified information. The Government does not guarantee that questions received after Tuesday, January 20 will be answered.

6.0 Summary

This RFI is issued solely for information and planning and does not constitute an RFQ/RFP. The information herein is subject to change and not binding on the Government. Release of this RFI is not a commitment that DoDEA will issue an RFQ/RFP in the future or that it authorizes costs to be incurred for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

SUSPENSE: Friday, January 23, 5PM EST Please email responses to both Jamie Formosa and Nicole Freid at jamie.formosa@dodea.edu and nicole.freid@dodea.edu, respectively.

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of Defense (DoD) and DoDEA cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure its content accessible from the web is compatible with the following browser platforms: Google Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.4 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components in 30 calendar days of written notification from DoDEA.

1.1.5 Be able to meet Federal Risk and Authorization Management Program (FedRAMP) Level 2 standards for all proposed software/digital resources and ensure that any third-party resources that are part of its proposed solution also meet the FedRAMP Level 2 standard. For more information on FedRAMP, see the following URL: www.fedramp.gov. Participate, if required, in interviews and deep system architecture inspections.

· Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/cooperation is normally required to complete this process.

· On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

· DoDEA currently distributes software packages via Microsoft’s System Center Configuration Manager (SCCM) and Microsoft Intune.

· All older 16-bit software are automatically denied.

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

· DoD Directive (DoDD) 8500.01E, Information Assurance, be found at the following URL: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

· DoD Security Technical Implementation Guidance (STIG), which may be found at the following URL: https://public.cyber.mil/stigs/downloads/.

· DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02-26-101520-3004.5.2.

1) Maintaining system security IAW the latest versions of the (1) DoD Cloud Computing Security Requirements Guide, (2) Family Educational Rights and Privacy Act (FERPA), and (3) Protection of Pupil Rights Amendment (PPRA).

2) Providing a solution robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users. In addition, provided solutions shall be applicable to the digital learning environment of the DoDEA Virtual School.

3) Ensuring Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates to the COR which can be audited at any time by the CISO or his/her designee.

1.6.2. Support industry-standard data rostering standards via ClassLink and standard data formats such as OneRoster.

1.6.3. Ensure that data storage, handling, and security meet the following minimum standards:

1) DoDEA’s information and data shall be secured in data center located in the United States.

2) The system, including its server(s) and network devices, shall be in an environmentally controlled and secure facility under controlled circumstances (e.g., using authorized personnel access lists, ID cards, entry logs, etc.).

3) All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

4) All data transit shall be secured with Transport Layer Security (TLS) encryption.

5) All data at rest shall be secured with Advanced Encryption Standard (AES)-256 encryption.

1.6.4 Ensure that data integration includes the following:

1) Automated industry standard form of data integration using Representational State Transfer Application Program Interface (RESTful API), Learning Tools Interoperability (LTI), or Secure File Transfer Protocol (SFTP) data sets (ClassLink, OneRoster, etc.).

2) Encryption of DoDEA’s data at rest to include unique encryption keys for each customer on systems hosting multiple customers.

3) Notification of DoDEA in writing within 72 hours of any changes made to corporate policies for data protection.

4) Use of only masked student data in a non-production environment.

5) Integration scheduling that meets DoDEA’s required timeframes.

6) Provision of fully automated data uploads per Agency schedule(s) and Agency requirements.

7) Support of SFTP capabilities using a single set of login credentials.

8) Provision of a single data set of DoDEA information. Note: The Contractor’s solution shall support DoDEA at all levels: school, community, district, region, and HQ.

9) Maintenance of a backup and restore plan for DoDEA data in the event of a disaster.

10) Provision of detailed feedback of what caused errors if an integration transmission results in errors.

1.6.5 System Features—The system shall:

1) Allow user accounts to be created automatically based on a file provided by DoDEA either nightly or on another pre-determined scheduled feed.

2) Allow DoDEA to be able to choose the format of user login identification, e.g., an email address, and be able to create manual accounts, if needed.

3) Require the user—for manually created accounts—to reset the password on the user’s initial login or, upon request, a password reset.