RFI - Government Property Management Services.pdf

REQUEST FOR INFORMATION

for

The Department of Homeland Security (DHS)

Transportation Security Administration (TSA) for

Government Property Management Services

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This Request for Information (RFI) is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP. The RFI does not commit the Transportation Security Administration (TSA) to contract for any supply or service. The TSA is not at this time seeking proposals. Responders are advised that the TSA will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP. The information provided in this RFI is subject to change and is not binding on the TSA. All submissions become the property of the TSA and will not be returned.

I. PURPOSE

The TSA is issuing this combined Sources Sought/Request for Information (RFI) to increase industry’s understanding of TSA’s requirements for property management services to Deployment and Sustainment Division/Operations Branch in support of Acquisition Program Management (APM). Through this RFI, TSA seeks to improve its understanding of market capabilities, identify qualified vendors that are capable of providing property management services to APM, and to accept ideas on how to efficiently and effectively compete these requirements.

The information obtained through this RFI will be used in the development of an RFP to be released in Fiscal Year 2025.

II. BACKGROUND AND OBJECTIVES

TSA was established as a result of Public Law 107-71, Aviation and Transportation Security Act.

TSA is charged with the mission of protecting the Nation’s transportation systems to ensure freedom of movement for people and commerce. The TSA Acquisition Program Management (APM) manages the acquisition lifecycle framework of all Transportation Security Equipment (TSE) within the national transportation infrastructure. The APM’s Deployment and Sustainment Division is responsible for management and oversight of TSE/peripheral throughout the system lifecycle.

TSA oversees financial property data of approximately 44,000+ TSE along with associated accountable property in about 430+ federal airports, plus multiple testing, (OEM) Original Equipment Manufacturers, Non-TSA facilities, and TSA training facilities. TSE/peripherals is deployed to both CONUS and OCONUS locations. The total screening system includes the use of technology and human resources to deter foreign and domestic terrorists and other individuals from causing harm or disrupting the nation’s transportation systems and/or its users.

APM’s Federal Government Property Administrator/Government Property Management Officer/Accountable Property Officer is currently overseeing all transportation security equipment (TSE) along with associated accountable property owned by the Federal Government.

Government Property is subject to Multiple audits from internal and external offices.

The TSE/peripherals are managed from initial contract award at locations with original equipment manufacturers (OEMs), staging, rigger warehouses, deployments, installations, maintenance service provider depots to final disposition/disposals (cradle to grave).

TSA requires technical services to analyze and evaluate the data submitted by the internal and external TSA stakeholders to the GPM. This data is used to verify financial property records are accurate, complete, and are meeting the required performance standard/acceptable quality level in their respective contracts. The contractor shall be penalized for not meeting the performance metric identified in the contract.

The objective of the property management services that TSA is seeking is to acquire technical services to assist the TSA/APM to manage TSE and associated accountable property from cradle to grave in the agency’s financial property systems, government paperwork and audits. The contractor will also be required to provide a quality assurance plan that will assess their team’s performance of their team who are responsible for managing the Federal property of TSA through the data analysis of the performance standard/acceptable quality level.

For additional information about the TSA mission, organization, locations, customer services, and current initiatives, vendors should refer to the DHS website at www.dhs.gov and the TSA website at www.tsa.gov.

III. RESPONSES TO THIS RFI

TSA is seeking information from vendors with experience and expertise in property management services. At minimum, the property management service shall consist of the following requirements listed below. Please provide examples or confirm that industry has the capability to meet these requirements:

Demonstrate an understanding of the processes and assumptions used by the TSA to manage Federal financial property systems Sunflower Asset Management System (SAMS) and Security Technology Integrated Program (STIP) database. From the baseline raw data provided by the agency, be able to evaluate whether the assumptions used by the property management services meet the contract requirements and is sufficient to be audited and validated.

Ability to stand up/maintain a team of current Certified Property Professionals (Certified Professional Property Managers as Project Managers and Certified Professional Property Administrators) working on the team with semi-annual/annual up-to-date training and qualifications in full-life cycle of government property/audit principles. Travel will be required for periodic inspections for 100%/random sampling of TSE/associated accountable property

Demonstrate the understanding and ability to manage, track, develop, extract, transform, and load (ETL) reports to automate the raw data processing to meet performance requirements as well as process all government paperwork in different lifecycle stages.

Currently, the government property management team that supports the TSA receives raw and unstructured maintenance data in different contractor formats; and the TSA is requiring clarification that analytical service provider will be able to automate a single process to validate.

Develop IT architecture (data banks, scripts, etc.) to create reports and charts.

(Flexibility of query request is must due to nature of ad hoc reports)

Analyze TSE/Peripheral/Furniture, Fixtures & Equipment (FF&E) data to identify trends and perform additional analysis on specific equipment subsystems.

Develop and propose a data template for MSPs raw data to streamline and automate the ETL process across all projects.

Knowledgeable with the 41 CFR 102, Federal Management Regulation (FMR) and 41 CFR 101, Federal Property Management Regulations (FPMR)

All responses must:

Not exceed, and will be restricted up to, eight (8) pages, size twelve (12) Times New Roman font.

Provide company name, DUNS number and business size Provide the company’s point of contact, to include name, telephone number, and email address.

Be submitted electronically via email to Lindsay.alexander@tsa.dhs.gov

Note – Interested vendors are NOT required to answer or comment on all content in this RFI in order to respond to this notice. Interested vendors are encouraged to share as many ideas and suggestions to all or some of the topics presented herein.

Section 1 – Corporate Expertise

Briefly describe the company, product and services, history, ownership, business size, and other information deemed relevant.

Section 2 – Capabilities Statement

In order for the TSA to improve its understanding of market capabilities and identify qualified vendors that are capable of providing government property management services to APM, provide a narrative description which identifies capabilities to meet the requirements identified.

The response must describe what experience it has providing similar and/or same services to other Federal Agencies. When identifying current or past experience, please identify the following:

Name of Agency Point of Contact (name, title, phone and email) Contract/Task Order Number Contract Type Period of Performance Total Contract Dollar Value Scope of the Contract/Task Order Brief Description of the work completed within the scope of the contract/task order

IV. SUBMISSION INSTRUCTIONS

Vendors shall submit any questions regarding this RFI by 5:00 PM EST, May 30, 2024, to the POC specified in the Section V of this RFI. TSA intends to post answers as an amendment to this notice in response to vendor questions.

Submissions should be organized in accordance with the instructions in this document in order to permit a thorough and accurate review and evaluation by the TSA. Responses to this RFI must be submitted to the TSA via electronic mail to Heather.Karle@tsa.dhs.gov and lindsay.alexander@tsa.dhs.gov not later than 5:00 PM EST, June 11, 2024. Responses not received by the closing date and time may not be considered or evaluated by the TSA.

V. POINTS OF CONTACT

All comments, inquiries, and responses should be directed to the following individuals:

Lindsay Alexander Contracting Officer Lindsay.alexander@tsa.dhs.gov

VI. OTHER

This RFI is issued for information and planning purposes and does not constitute a solicitation.

All information received in response to this RFP that is marked “Proprietary” will be handled accordingly. The Government will not return or pay for any information provided in response to this announcement; no basis for a claim against the Government shall arise as a result from a response to this notice or Government use of any information provided. Responders are solely responsible for all expenses associated with responding to this announcement.