RFI for Utility Invoice Audits 2026 04 20.pdf

REQUEST FOR INFORMATION (RFI)

for

Utility Invoice Audits

Electricity, Natural Gas, & Water

Office of Facilities Management (OFM) Public Building Services (PBS) US General Services Administration (GSA)

A. Description The U.S. General Services Administration (GSA), on behalf of the Office of Facilities Management (OFM), is requesting information from contractors interested in and capable of providing utility invoice audit support. This support includes auditing invoices for electricity (NAICS 221122), natural gas (NAICS 221210), and water (NAICS 221300).

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This Request for Information (RFI) is issued strictly for planning purposes and to gather information; it is not a Request for Quote (RFQ) and should not be construed as a commitment to issue an RFQ in the future. The GSA is not seeking quotes at this time and will not accept unsolicited quotes.

GSA is not obligated to contract for any supply or service based on this RFI. The U.S. Government will not reimburse respondents for any costs associated with preparing or submitting a response;

all such costs are the sole responsibility of the interested party.

A decision not to respond to this RFI will not disqualify a party from participating in any potential future RFQ.

B. Background The U.S. General Services Administration (GSA) manages utility services for its own federal facilities and those of other Federal Agencies. This involves procuring substantial amounts of energy annually: approximately 4.4 million megawatt-hours (MWh) of electricity and 20.2 million dekatherms (Dths) of natural gas. These services are provided across 300+ accounts for over 26 different U.S. Federal Agencies.

Given this scale, it is crucial for the U.S. Government to ensure:

● Accurate billing from all natural gas and electricity suppliers/utilities.

● Invoice compliance with all contractual obligations and federal regulations.

● Effective tracking of utility service costs, financial data, and any detected invoice discrepancies.

C. RFI Objective The Government will utilize information from this RFI to identify the number of companies that can potentially meet the Government’s scope, as described below.

Utility Invoice Audit Requirements

The vendor shall perform the following core services:

● Audit and Correct Invoices: Review utility bills (electricity, natural gas, and water) to ensure accuracy. If errors are identified, the vendor must obtain bill credits or recovered monies from the utility/energy supplier on behalf of the Federal agency.

● Maintain Comprehensive Records: Maintain a readily accessible electronic record (Excel and/or PDF format) for all agencies covered under the contract. This record must include:

○ Updates on billing disputes.

○ Budget figures related to agency accounts.

○ Relevant historical usage data.

○ Note: The vendor may use their own system of record, provided reports can be furnished promptly upon Government request.

● Provide Reporting: Deliver reports on the status of ongoing contract work to GSA and participating

Agencies on at least a quarterly basis.

GSA anticipates this contract may be:

● Single-Award, Indefinite Delivery/Indefinite Quantity (IDIQ, Firm Fixed Price (FFP) Contract

● FFP Task Order will be issued against the IDIQ

● Base year and several option years.

● NAICS Code: 541690, Other Scientific and Technical Consulting Services

This approach may enable Federal Agencies to place orders for bill auditing and cost recovery services, and aligns with GSA’s broader strategic goals to maximize government-wide cost savings.

D. RFI Responses For consistent and easy review, please ensure responses, excluding the cover page and any attachments, do not exceed 10 pages. All interested parties must submit the following minimum information:

1. Name of Company

2. Company Website

3. Company POC, Telephone Number, & Email Address

4. Company Address

5. SAM Unique Entity ID

6. Business Designation - Small or Large

7. GSA contract number(s) - if applicable - and Company’s socioeconomic status

8. Company capabilities as they relate to services described in this notice. This will help confirm if Vendors can meet the demands of a national contract, assess Vendor readiness, pricing flexibility, and support for broader federal participation:

a. National Capacity & Scalability

● Describe ability to provide utility bill auditing services for locations across the

U.S.

● What experience do you have supporting federal clients on a national scale for any services?

● Describe any teaming / subcontracting your Company anticipates utilizing in support of these requirements.

● Provide the staffing footprint, including number of locations, quantity, and how / where that quantity is distributed nationally.

b. Past Performance & Innovation

● Share examples of measurable cost recoveries from similar contracts.

● What innovations or tools differentiate your audit methodology?

● Describe the auditing standards and compliance protocols followed by your

Company.

c. Pricing Structure

● Describe your pricing typically structured (e.g., fixed fee, performance based, percentage of recovered savings)? The Government prefers a fixed fee structure, with task options available at additional cost.

● How would pricing be impacted if the scope included nationwide coverage or multiple agency participation?

d. Multi-Agency Support

● How would your Company manage concurrent task orders issued by multiple agencies?

e. Tools & Reporting

● Do you offer client dashboards or audit tracking platforms?

● How would your Company track utility bill issues / recoveries?

9. Other relevant information that is not listed above which the Government should consider in finalizing its market research and acquisition strategy.

E. RFI Submission Deadline Interested companies should submit responses through email by 3:00PM Eastern Time, Monday, May 4th 2026. Responses should be submitted as follows:

● Addressed To:

○ Sharon McCreary

Contracting Officer sharon.mccreary@gsa.gov

● Subject Line: RFI Response - Utility Invoice Audit (Company Name)

● Format: Please submit your response as a single, comprehensive PDF document. The organization of the PDF should mirror the structure of the RFI Response Section detailed previously.

mailto:sharon.mccreary@gsa.gov