RFI for Transcription Services final.pdf

The Administrative Office of the United States Courts (AO) is issuing a Request for Information (RFI) FOR INFORMATION FOR PLANNING PURPOSES ONLY. As part of its market research, the Administrative Offices of the U.S. Courts is issuing this RFI to determine if there exists an adequate number of qualified and interested contractors capable of the scope of the requirement. The contractor shall provide legal transcription services from an audio recording to an encrypted document for official record. The contractor must provide highly accurate word-for-word transcription. The audio files must be uploaded to a secure server and only accessible by authorized parties. The contractor shall also have a human review of the transcription for 99% plus accuracy, even if the initial draft is AI-generated. Use of an internal Large Language Model (LLM) is required to ensure data is not reaching the public domain. The contractor must delete the recording from their storage once files are received and verified by transcript from the Judiciary.

The AO is seeking information from possible vendors to include:

1) Names of interested parties. Please provide company information to include:

a. Name of Company

b. Address

c. Point of Contact to include telephone number and email address

d. DUNS number (An offeror must have a DUNS number and be registered in the

System for Award Management by time of award.)

2) The intended North American Industry Classification System (NACIS) code to solicit proposals is 561410 – “Document Preparation Services”. Is there a better suited NAICS code and the reason you feel it would be a better NAICS code?

3) The intended Product and Service Code (PSC) is R603 – “Support – Administrative:

Transcription”. Is there a better suited PSC and the reason you feel it would be a better

PSC?

4) What are the suggested labor categories, and their qualifications?

5) Please provide information detailing how pricing is established, per page, per audio minute for automated human voice transcription services.

6) Please provide unit pricing.

7) What other information would be necessary to have to prepare a proposal?

8) Are there any existing contracting vehicles that this could be solicited under to include GSA’s Federal Supply Schedules or other Government-Wide Agency Contracts (GWACs)? If GSA, what would be the appropriate category/MAS to solicit?

All responses need to be sent via email to David_Kelley@ao.uscourts.gov. Please submit requested information by 2:00 PM (Eastern) on Friday, May 18, 2026.

This RFI is only for the purpose of identifying potential sources as part of market research. No solicitation exists; therefore, do not request a copy of the solicitation. Responses will be used for the purpose of market research to obtain viability of the requirement, estimated pricing, and request comments/suggestions/questions regarding the draft solicitation.

Responses to this RFI will not be considered proposals on which the Judiciary can issue any contracts. This RFI is issued for information and planning purposes only and does not itself constitute a Request for Proposals (RFP).

All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

Responses to the RFI will not be returned. Responders are solely responsible for all expenses associated with responding to this RFI. The Judiciary will not pay for information received in response to this RFI.

There is no commitment by the Judiciary to issue an RFP, make an award, or to be responsible for any monies expended by industry for responses to this RFI.

To fully comprehend the information contained within a response to this RFI, there may be a need to seek further clarification from those respondent(s) identified as capable. This clarification may be requested in the form of brief verbal communication by telephone; written communication; electronic communication; or a request for a presentation of the response. The Judiciary reserves the right to seek additional information from those vendors identified with unique solutions that are determined to be beneficial to the Judiciary.

Provision 2-1 Request for Information or Solicitation for Planning Purposes (JAN 2003)

The judiciary does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited.

(1) Although "offer" and "offeror" are used in this Request for Information, your response will be treated as information only. It will not be used as an offer.

(2) This solicitation is issued for the purpose of: obtaining legal transcription services from an audio recording to a document for official record.

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