RFI for Information Technology Supplies and Equipment.pdf

Federal Emergency Management Agency (FEMA) Program Office

Request for Information (RFI): 70FB8025I00000005

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Recovery Directorate (Recovery Directorate) requires the establishment of a multi-award Blanket Purchase Agreement (BPA) to support rapid response and recovery following Presidentially-declared disasters.

Given the frequency and urgency of disaster declarations, 90 in calendar year 2024 alone, FEMA needs to streamlined procurement of information technology (IT) related supplies and equipment to support field and headquarters operations. This BPA will enable efficient, on-demand purchasing of supplies and equipment required to support emergent disaster operations to ensure operational readiness and timely delivery of essential technology assets for disaster recovery efforts.

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify sources that can provide support for the FEMA Recovery Directorate. In accordance with FAR 15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach.

Respondents are solely responsible for all expenses associated with their RFI response. Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

NAICS CODE:

• 334118 - Computer Terminal and Other Computer Peripheral Equipment Manufacturing

• 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

PRODUCT SERVICE CODE (PSC): 7E21 - Mobile Device Products or 7B21 - IT AND TELECOM -

COMPUTE: MAINFRAME

ANTICIPATED PERIOD OF PERFORMANCE START DATE: FY 2026 (October-December 2025)

ANTICIPATED ACQUISITION STRATEGY: Small Business Set Aside

ATTACHMENT: Draft “Recovery Disaster Surge Blanket Purchase Agreement (BPA) for Information Technology (IT) Supplies & Equipment” Statement of Work (SOW) dated July 2025

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to Lassey Wilson-Bahun, Contracting Officer, at lassey.wilsonbahun@fema.dhs.gov and Donnell Cunningham, Contract Specialist, at donnell.cunningham@fema.dhs.gov no later than 11:00AM Eastern Standard Time (EST) on August 12, 2025. Questions regarding this RFI are due no later than 11:00AM Eastern Standard Time (EST) on August 06, 2025.

“RFI Response for FEMA Recovery Directorate Disaster Surge BPA for IT Supplies and Equipment” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses shall not exceed (page limit) pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than (5 Pages) in length)

1. Summarization of relevant projects showing capabilities

2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than (5 Pages) in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

mailto:lassey.wilsonbahun@fema.dhs.gov mailto:donnell.cunningham@fema.dhs.gov

REQUEST FOR INFORMATION (RFI) QUESTIONS

Socio-Economic Status

1. Can you specify your company's socio-economic status (e.g., Small Business, Women-Owned Small Business, Veteran-Owned Small Business, HUBZone, 8(a) Business Development Program participant)?

Delivery and Logistics:

1. What is your typical lead time for fulfilling orders similar to those described in the SOW?

2. Can you confirm your expedited capability to deliver equipment to the specific locations listed in the SOW within 7 days (e.g., Washington, DC; Denton, Texas; Hyattsville, Maryland; Sacramento, California; Guaynabo, Puerto Rico; Winchester, Virginia)?

3. Are there any additional costs or fees that we should be aware of, such as shipping, handling, or expedited delivery charges?

Capability to Meet Requirements

1. Can you confirm your capability to meet all the requirements specified in the SOW, including product specifications, delivery timelines, and quality assurance measures?

2. Are there any potential challenges or limitations you foresee in meeting these requirements, and how do you plan to address them?

a. Please list any noticeable gaps in the Draft SOW.

3. Which NAICS Code do you think is applicable for this acquisition? If neither of the following codes below is suitable, please list another NAICS Code:

a. 334118 - Computer Terminal and Other Computer Peripheral Equipment Manufacturing

b. 423430 - Computer and Computer Peripheral Equipment and Software Merchant

Wholesalers

4. What recommendations or suggestions do you have for the best path to source this acquisition?

Capability to Meet Requirements