Government Response.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 70FB8025I00000005
About this file
This file is a Request for Information (RFI) from the Federal Emergency Management Agency (FEMA) for Information Technology Supplies & Equipment. The RFI seeks potential vendors to provide disaster-related products through a Blanket Purchase Agreement (BPA), with the primary goal of finding a vendor capable of supplying all items specified in the Statement of Work. Key details include acceptance of substitutes for unavailable products (provided they meet requirements and are on the Approved Technical Reference Material), flexibility for vendors to submit past performance from commercial, state/local, and federal sectors within the last 5 years, and an anticipated official solicitation release in approximately two months.
FEMA has outlined specific response requirements, including a 10-page maximum document (5 pages for capability statement, 5 pages for RFI questions) and does not mandate authorized reseller status. Vendors can source items from GSA Advantage if they meet SOW specifications, and drop-shipping is acceptable. The agency is open to vendors with prior federal experience, even if new to FEMA, and estimated pricing is welcome in the RFI response. Notably, the purpose of the BPA is to find a vendor capable of providing all listed products, with no specific performance issues or gaps identified in the current procurement approach.
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Text version
RFI #70FB8025I00000005
| Vendor Question | FEMA's Response | |
| Will DHS/FEMA accept a substitute for a product on the list if it is currently unavailable to meet the specific delivery deadline? What would be the process for approval for a substitute? | FEMA may accept a substitute for a product on the list if it is unavailable, provided the substitute meets the specified requirements and delivery deadline. However, the substitute product MUST be listed on the Approved TRM and coordinated with the Contracting Officer | |
| With reference to Capability Statement Section Stating "1. A summarization of relevant projects showing capabilities, and 2. Past performance in applicable areas. Could FEMA please clarify the distinction between these two sections? Can they be combined if the content and experiences overlap? | Yes | |
| Can we include experience and projects from any sector: commercial, SLED, or Federal? | Yes | |
| Is there a specific timeframe within which past performance must fall, such as within the last 3 or 5 years? | Last 5 years | |
| Can projects and past performance include ongoing contracts, or must they be fully completed? Please clarify. | Ongoing or completed are fine | |
| Regarding the question, “What is your typical lead time for fulfilling orders similar to those described in the SOW?”, could FEMA please clarify the following 6a.How does FEMA define lead time, does it refer to time from order placement to delivery, or from contract award to full deployment? | ||
| 6b. Are there any specific delivery timelines or constraints FEMA anticipates for this procurement? | It depends on the need and the disaster | |
| Is it mandatory for firms to be able to provide all listed products in the PWS, or will partial proposals be considered? | Purpose of BPA to find a vendor to provide all items in the SOW | |
| Could FEMA please confirm if capability statement (5 Pages) and Response to RFI Questions (5 Pages) is required to be single consolidated document not exceeding 10 pages. | Yes | |
| Is it mandatory that only authorized resellers of specific brands can supply the products? | No | |
| Will having authorized reseller partnerships with the brands specified in the PWS provide any evaluation advantage during the RFP stage? | No. Please ensure to clarify in the proposal | |
| What are some of the key challenges FEMA has faced in past procurements of similar products? | TX-Delays in procurement during disaster, flag for divisions to answer. | |
| Are there any performance issues or gaps FEMA is hoping to address with this contract? | No | |
| Are there any specific product features or service capabilities that FEMA considers especially valuable or differentiating? | N/A | |
| Can FEMA share Attachment A (TRM Disaster Products Guide) for review, so we can better understand the product requirements? | FEMA will provide Attachment A (TRM Disaster Products Guide) as part of the solicitation package to ensure offerors have a clear understanding of the product requirements. As of now the main focus are on the items specified in the RFI/Draft SOW. | |
| Will FEMA accept equivalent products, or do vendors need to match the listed brand and model exactly? | FEMA may accept a substitute for a product on the list if it is unavailable, provided the substitute meets the specified requirements and delivery deadline. However, the substitute product MUST be listed on the Approved TRM and coordinated with the Contracting Officer | |
| Do you want estimated pricing included in this RFI response, or is this strictly informational at this stage? | Estimated pricing is also acceptable | |
| Is there an expected release date for the official solicitation following this RFI? | 2 months | |
| Will vendors need to keep inventory on hand for 7-day delivery, or is drop-shipping from a third-party supplier acceptable? | We are not asking vendors to keep items on hand, Clarification of drop-shipping | |
| Can vendors with prior federal experience (but new to FEMA) be considered for future awards under this BPA? | Yes | |
| Can items be sourced from GSA Advantage, or does FEMA require direct sourcing from manufacturers? | As long as they meet the specification in the SOW | |
| What is the total page limit for the RFI response, including all required sections? | As stated in Section C in the RFI Template: Please limit RFI responses to no more than 5 Pages. |
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