RFI_for_Events_2027.pdf

To Whom It May Concern: RFI2026021

2027 KISSIMMEE LAKEFRONT PARK EVENTS & FESTIVALS

The City of Kissimmee is seeking qualified event promoters, organizations, and event producers to propose and host cultural, educational, music, and art festivals and community events at

Kissimmee Lakefront Park during calendar year 2027.

The City is seeking proposals for events that enhance the community, provide unique and engaging experiences for residents and visitors, and complement the City’s existing events and programming.

Large-Scale Festivals – Veterans Lawn & Festival Lawn

The following months are available for proposed festivals to be held on the Veterans Lawn or

Festival Lawn. These events must have an anticipated attendance of 5,000 or more attendees:

• February 2027

• May 2027

• August 2027

• September 2027

Community Events – Ruby Plaza & Lighthouse Lawn

The following months are available for smaller-scale community events to be held at Ruby Plaza or Lighthouse Lawn. Proposed events must have an anticipated attendance of at least 100 attendees and no more than 1,000 attendees:

• January 2027

• March 2027

• April 2027

• July 2027

• August 2027

• October 2027

• December 2027

The City of Kissimmee will conduct this Request for Proposals process annually. Organizations and promoters selected through this process will be considered for placement on the Kissimmee

Lakefront Park Annual Events & Festivals Calendar for the January–December 2027 calendar year.

Proposals will be evaluated based on the event’s overall concept, community benefit, anticipated attendance, operational feasibility, compatibility with the park and surrounding community, and the applicant’s ability to successfully plan and execute the proposed event. Additional proposal requirements and the selection process are outlined below.

Interested promoters and organizations are invited to submit a complete proposal to Matt

Libby at the address or email listed below no later than 5:00 p.m. on Friday, September 25, 2026.

Matt Libby, Assistant Director

Parks & Recreation Department

101 Church St. Suite 330

Kissimmee, FL 34741 matt.libby@kissimmee.gov

PROPOSAL REQUIREMENTS/SCOPE:

1. The name and contact information of the individual or business who shall execute the

Special Events License Agreement with the City if the proposal is selected. The contact information shall include a physical address, a telephone number, and an email address.

2. A brief and concise summary of your organization/event including any previous events/festivals you have held within the City of Kissimmee or elsewhere.

3. A brief and concise summary that describes the festival details including expected number of participants, activities/entertainment, targeted age group, preferred date from available months listed above and any other pertinent information.

4. A brief summary of the events marketing plan including budget, sponsorships, social media presence, etc.

5. Provide at least three (3) professional references from industry related partners or past performance host/venues, including the name and contact information for each reference.

6. Review & agree to adhere to all safety & operating guidelines outlined in the City of

Kissimmee event handbook, (Download Handbook) license agreement, fees and charges and applicable city policies and codes.

SELECTION PROCESS:

The City of Kissimmee Parks & Recreation Department shall evaluate and score each proposal that includes the above criteria. The method of scoring is listed below. The Parks & Recreation

Director or designee shall make the final determination as to which promoter/company/organization will be awarded the special event license agreement for the available open time frame.

1. Organization & Experience (50 Points)

• How long has the sponsoring organization been incorporated?

• Has the sponsoring organization produced and event in the City of Kissimmee before?

• Has this specific event been produced before?

• What is the uniqueness of the event?

• How does the proposed event benefit the residents?

2. Event Revenue & Economic Impact (25 points)

• Will proposed event impact local businesses?

mailto:matt.libby@kissimmee.gov https://www.kissimmee.gov/home/showpublisheddocument?id=7396

• Itemized budget of event.

3. Marketing (15 Points)

• How does proposed event benefit image of reputation of City of Kissimmee?

• Identify all forms of advertisement to be used and timeline.

• Budget commitment towards advertising event.

4. Collaboration (10 Points)

• We strongly encourage collaborating with other non-profit groups or local vendors to support the event. Please state the commitment of other groups.

THE CITY OF KISSIMMEE RESERVES THE FOLLOWING RIGHTS:

1. To accept and/or reject any or all proposals, to waive any minor informalities and to award based on the best interest of the City of Kissimmee.

2. The City of Kissimmee is not responsible for any costs incurred in the preparation of the proposal by interested individuals.

3. To award the contract for the 2027 calendar year.

4. To awards contracts based on the diversity of events and will not award similar events within a 45 day window.