RFI for Disposal and Destruction of Expired Commodities Rev 1.pdf

Federal Emergency Management Agency (FEMA)

Logistics Management Division

Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI) 70FB7027I00000005

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Logistics Management Division, Distribution

Management Division, Supply Chain Integration Branch, is conducting market research to identify and assess industry capabilities to provide nationwide disposal services for excess, expired, damaged, contaminated, deteriorated, or otherwise unusable emergency response commodities.

The anticipated requirement is for services throughout the Continental United States (CONUS), including the 48 contiguous states and the District of Columbia. FEMA is also seeking market research information regarding respondents’ potential capability to support locations outside the continental

United States, including Alaska, Hawaii, Puerto Rico, Guam, and other U.S. territories or possessions, should such support be required in the future.

The information collected will be used to support contingency planning, requirements development, and operational readiness assessments related to mass sheltering operations during natural disasters, humanitarian assistance, and other emergency response scenarios.

REQUIREMENT DESCRIPTION

FEMA has a requirement for disposal services for excess, expired, damaged, contaminated, deteriorated, or otherwise unusable emergency response commodities located at FEMA distribution centers, warehouses, staging areas, or other designated facilities nationwide.

The commodities may include, but are not limited to:

• Meals, ready-to-eat or packaged meals, with or without heater elements

• Water, bottle, canned or boxed

• Hygiene kits containing perishable, degradable, or expired items

• CUSI kits containing perishable, degradable, or expired items

• Consumable medical supplies containing perishable, degradable, or expired items

• Plastic sheeting

• Tarps

Some items may require special consideration, including:

• Meal heater elements

• Medical consumable supplies

• Batteries, if present

• Pharmaceuticals, if present

• Regulated medical waste, if present

• Hazardous or special waste, if identified

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify sources that can provide support for the Supply Chain Integration Branch. In accordance with

Revolutionary FAR Overhaul (RFO) 15.101(c), exchanges with industry may be used to identify and develop potential sources, determine the capabilities and availability of potential contractors, and obtain information relevant to acquisition planning. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition

Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI) approach. Respondents are solely responsible for all expenses associated with their RFI response.

FEMA may, but is not obligated to, respond to questions, issue amendments, or provide additional information. FEMA does not intend to provide individual feedback or notify respondents of the results of this market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in their RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interest. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part

9.5.

NAICS CODE: NAICS 562211, Hazardous Waste Treatment and Disposal

PRODUCT SERVICE CODE (PSC):

To be determined through market research.

Respondents should identify the Product Service Code(s) they believe best align with the disposal services described in this RFI.

ANTICIPATED PERIOD OF PERFORMANCE START DATE:

Base Period September 19, 2027, through July 18, 2028

Option Period 1 July 19, 2028, through July 18, 2029

Option Period 2 July 19, 2029, through July 18, 2030

Option Period 3 July 19, 2030, through July 18, 2031

Option Period 4 July 19, 2031, through July 18, 2032

Option Period 5 July 19, 2032 – September 18, 2032

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to:

• Karley Hoyt, Contracting Officer: Karley.Hoyt@fema.dhs.gov

• Rivers Jason, Contract Specialist: Jason.Rivers@fema.dhs.gov

Responses are due no later than 12:00PM, ET, Thursday, November 19, 2026. Questions regarding this

RFI are due no later than 12:00PM, ET, Friday, November 6, 2026.

“RFI Response FEMA Nationwide Disposal Services for Emergency Response Commodities” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (doc or .docx), or Adobe Acrobat

(pdf) formats. Pages shall be 8.5 by 11 inches and shall use a type of pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not mailto:Karley.Hoyt@fema.dhs.gov mailto:Jason.Rivers@fema.dhs.gov

Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI) smaller than 10-point font. Responses shall not exceed 10 pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials

RFI RESPONSE CONTENT

RFI Responses shall include the following information in the order listed:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Identify your business size and any applicable socioeconomic classifications under the proposed NAICS code.

B. Contractor RFI Responses to questions (No more than 10 pages in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS:

1. General Capability:

Identify relevant experience supporting federal, state, territorial, tribal, local, commercial, or disaster-response customers. Describe the scale, commodity types, geographic coverage, and role performed by your company, such as prime contractor, subcontractor, transporter, broker, treatment facility, recycler, or disposal facility.

2. Geographic Coverage:

Identify your capability to provide services only within the Continental United States

(CONUS), including the 48 contiguous states and the District of Columbia. Identify the states, regions, or other designated CONUS locations your company can support directly. Also identify any CONUS locations where performance would require subcontractors, affiliates, transportation partners, or local treatment, recycling, or disposal facilities.

Additionally, for market-research purposes only, identify any capability to support

Alaska, Hawaii, Puerto Rico, Guam, or other U.S. territories or possessions if FEMA requires such support in the future. Describe any limitations, additional lead times, regulatory requirements, transportation constraints, or special pricing considerations associated with OCONUS support.

Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI)

3. Commodity Management:

Describe your experience managing and disposing of the following commodity categories:

o Meals, including meals with heater elements o Bottled, canned, and boxed water o Commonly Used Sheltering Items (CUSI) kits which include

• Hygiene kits

• Consumable Medical Supply CMS, including medical, wound-care, sanitation, hygiene, and potentially regulated medical items

• Infant and Toddler Kits, including food, formula, beverages, wipes, and personal-care items.

o Plastic sheeting and tarps o Materials requiring de-packaging before recycling, treatment, or disposal

4. Special, Regulated, and Hazardous Materials:

Describe the permits, licenses, certifications, and regulatory authorities applicable to your proposed services. Identify which functions your company performs directly and which are performed by subcontractors or downstream facilities.

Describe your approach for managing unknown materials, mixed waste streams, damaged containers, spills, or materials for which adequate product or hazard information is unavailable.

5. Surge and Emergency Response Capability:

Identify your estimated ability to mobilize personnel, vehicles, equipment, and other resources to a FEMA-designated pickup location or other Government-designated location within the Continental United States (CONUS) after notification by the

Government.

For each notification period below, identify the geographic areas or locations within

CONUS that your company can support and describe the resources that can be mobilized:

• Within 24 hours

• Within 48 hours

• Within 72 hours

• Within 7 calendar days

• More than 7 calendar days

For each timeframe, identify any limitations, including the need for subcontractors, transportation partners, disposal-facility availability, permits, waste profiles, or other conditions that could affect mobilization or performance.

6. Steady-State Disposal Capability:

For purposes of this request, “steady-state” means planned, routine, recurring, or scheduled disposal services that are not associated with an immediate disaster response

Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI) or urgent emergency requirement. This may include regularly scheduled pickups, planned inventory rotation, disposal of expired commodities identified through normal warehouse operations, and other foreseeable disposal needs.

Describe your company’s capacity and approach for supporting steady-state disposal requirements within CONUS. Address your ability to establish recurring service schedules, coordinate pickups, manage varying commodity volumes and waste streams, and provide timely final-disposition documentation.

7. Capacity:

Identify your estimated daily, weekly, and monthly processing capacity for disposal operations. If capacity varies by commodity type, location, or disposal method, provide that information.

8. Equipment and Resources:

Describe your capability to provide site labor, material handling equipment, pallet jacks, forklifts, loaders, containers, packaging, labeling, segregation, spill-control materials, and temporary storage where FEMA site resources are unavailable.

9. Disposition Methods and Sustainability:

Describe available disposition methods, including recycling, material recovery, treatment, energy recovery, landfill disposal, and destruction. Identify your ability to maximize environmentally preferable disposition options, including recycling and material recovery, when authorized and feasible. Describe any limitations, waste acceptance criteria, or conditions that could affect the proposed disposition method.

10. Documentation and Accountability:

Describe the records and documentation your company can provide, including itemized inventory records, weight tickets, bills of lading, manifests, chain-of-custody documentation, certificates of destruction, recycling certificates, and final disposition reports.

11. Pricing Approach:

Identify anticipated cost drivers, minimum charges, mobilization and demobilization costs, emergency or after-hours premiums, transportation costs, waste-profiling fees, container costs, treatment or disposal fees, and OCONUS or remote-location differentials.

Identify the pricing information or site-specific conditions needed to develop reliable estimates

12. Challenges and Risks:

Identify anticipated challenges, risks, assumptions, or constraints associated with this requirement, including geographic coverage, site access, waste characterization, regulatory requirements, transportation, commodity segregation, contaminated materials, Distribution Management Division-Supply Chain Integration Branch

Request for Information (RFI) surge operations, or OCONUS support.

• Permitting and disposal-facility availability

• Interstate or maritime transportation restrictions

• Port and inter-island logistics for Guam, Hawaii, and Puerto Rico

• Capacity constraints following major disasters

• Competition for trucks, containers, drivers, and disposal capacity

• Waste acceptance criteria

• Contamination or unknown materials

• Access restrictions at disaster locations

• Environmental, health, safety, and security requirements

• Documentation requirements and chain of custody

• Commodity ownership and authorization to dispose

13. Permits, License, and regulatory Compliance:

Identify the permits, licenses, registrations, certifications, and regulatory approvals required to perform the services you propose. Identify whether these authorities are held by your company, subcontractors, transporters, or receiving facilities.

14. Past Performance:

Provide up to three examples of comparable work completed within the past five years.

For each example, identify the general scope, commodity or waste type, geographic coverage, approximate volume, surge or steady-state nature of the work, and your role.