RFI for Correctional Uniforms.docx

U.S. Department of Justice Request for Information Re: Uniform Program Federal Bureau of Prisons RFI# 15BNASRFI00006 BOP Uniforms with Online Store

Background and scope

The Federal Bureau of Prisons (BOP) is an agency of the Department of Justice (DOJ). It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico; 6 regional offices, a Central Office (headquarters), 2 staff training centers, and 26 Residential Reentry Management offices (previously known as community corrections offices).

The Bureau is responsible for the custody and care of approximately 197,000 adult Federal offenders. Approximately 81 percent of these inmates are confined in Bureau-operated facilities, while the balance is confined in secure privately-managed or community-based facilities and local jails. More information about the agency can be found on the BOP’s public site, www.bop.gov.

The Federal Bureau of Prisons uniform program consists of several different uniformed components performing law enforcement and security roles in support of the overall BOP mission. The components include:

Lieutenant Uniform. The lieutenant uniform is authorized for lieutenants only. The lieutenant uniform consists of the following: (Pictures Below)

· Black Single-Breasted Police Dress Coat (Gold Buttons)

· White Uniform Shirt (LT Bars on Collar)

· Black Tie

· Charcoal Gray Black Slacks

· Right/Left Shoulders: BOP Patches (Gold Trim)

· Right/Left Sleeves: Service Stripes (Black & Gold)

· Left Chest: Gold Embroidered BOP Badge (Ribbons/Medals to be worn under Badge)

· Right Chest: Gold Name Plate (First Initial, Last Name)

· Black Corfam Shoes (w. Black Socks)

· Black Round Patrol Cap (BOP Badge Pin - Gold, Front/Center of Cap)

Dress Uniform. The dress uniform consists of the following: (Pictures Below)

· Black Single-Breasted Police Dress Coat (Silver Buttons)

· Charcoal Gray Uniform Shirt

· Black Tie

· Charcoal Gray Black Slacks

· Right/Left Shoulders: BOP Patches (Silver Trim)

· Right/Left Sleeves: Rank Insignia (Black & Silver)

· Right/Left Sleeves: Service Stripes (Black & Silver)

· Left Chest: Silver Embroidered BOP Badge (Ribbons/Medals to be worn under Badge)

· Right Chest: Silver Name Plate (First Initial, Last Name)

· Black Corfam Shoes (w. Black Socks)

· Black Round Patrol Cap (BOP Badge Pin - Silver, Front/Center of Cap)

Work Uniform. The work uniform is normally authorized for Correctional Services posts and other departments unless the nickel gray uniform is authorized. (Pictures Below)

Work Uniforms – Recreation Staff. Recreation Staff will wear the charcoal gray polo shirt with silver monogrammed first initial and last name, or the charcoal gray work shirt with silver monogramed first initial and last name, with the charcoal gray cargo-style, 6-pocket pants. (Picture Below)

Work Uniforms – Staff Training Academy. Staff Training Academy (STA) instructors’ required attire is listed under a memorandum signed by the Director of the STA.

Work Uniforms – Food Services. Food Services staff authorized to wear the uniform will wear the charcoal gray work uniform. (See Below)

Work Uniforms – Health Services. Health Services Staff performing clinical (patient care-related) duties will wear uniforms consistent with community standards, taking into consideration the correctional aspect of the duties and security level. Uniform types and colors will be determined locally (excluding inmate uniform, camouflage, or SORT colors). Approved uniform types are as follows:

Scrubs-type tops and pants (usually worn by Nurses, Central Supply Technicians, Nursing Assistants, Medication Techs, Dental Assistants, etc.).

Polo shirts (plain or with BOP starburst emblem) and pants (cargo type with multi-pockets and belt loops, usually worn by EMTs and Paramedics). (Pictures Below) Work Uniform – Nickel Gray. The uniform consists of a nickel gray button-up shirt in rip-stop material with silver monogrammed first initial and last name, and nickel gray cargo style, 6-pocket pants in rip-stop material. Optional fire-retardant nickel gray uniforms are also available. (Pictures Below)

Ceremonial Uniform. The Ceremonial uniform consists of the following: (Pictures Below)

· Black Neck High Coat (Blue Trim, Gold Buttons)

· Right/Left Shoulders: Honor Guard Patch over BOP Patch (Blue Trim)

· Left Chest: Gold Embroidered BOP Badge

· Right Chest: (Gold Honor Guard Pin)

· Lapels: BOP Seal (Gold)

· HONOR GUARD PANT

· Black Uniform Pant (Blue Striping)

HONOR GUARD SHOES

· Black Corfam Shoes (w. Black Socks) HONOR GUARD COVER (Option I)

· White Round Patrol Cap w. Black Bill [8-point Cap shown in image]

· BOP Badge Pin (Gold, Front/Center of Cap) HONOR GUARD COVER (Option II)

· Black Campaign Hat (Blue Cord)

HONOR GUARD GLOVES

· White Uniform Gloves

HONOR GUARD SHOULDER CORDS

· White or Blue Shoulder Cords

PURPOSE

The Bureau is seeking detailed information about uniforms for a correctional setting as well as a secure web-based uniform requesting system with order and allowance management (capable of supporting bulk and individual ordering as well as return/replacement orders) which can automatically send and receive data to/from Government systems. Many officers face daily threats to their lives and operate in rugged and hostile environments. Uniforms must be able to stand up to abrasion as well as bend and flex with the officer in dynamic situations where lives can depend on an officer’s ability to conduct law enforcement duties effectively. In addition, uniformed employees are exposed to bugs and pests and must navigate hazards such as adverse weather, and rapid ingress and egress from vehicles and towers. As such, BOP places a high regard to new and advanced textile technologies (e.g., moisture-wicking, UV blocking/filtering, odor resistance, color-fastness, textile strength, fabric longevity, flame retarding, or materials made of recycled content), which provide the quality, durability, breathability, true-fit, and flexibility to meet the needs of the intended environment.

The goals of the BOP Uniform Program are to:

• Provide quality uniforms;

• Project a distinctive and professional publicly recognized image while promoting employee identification and pride;

• Provide employees with consistent, functional, durable, economical, and comfortable clothing which is appropriate for assigned duties and area climates-and fosters employee health and safety;

• Ensure uniforms meet required specifications where applicable and pass quality control standards;

• Provide economies of scale;

• Review and incorporate, where feasible and applicable, new technologies and textile advancements;

• Maintain a uniform distribution system that consistently provides high quality uniforms in a timely manner and is financially accountable and cost effective;

• Provide a mechanism to provision, manufacture, distribute, and manage uniform inventory;

• Provide a positive customer service experience;

• Provide a secure web-based uniform request system with order and allowance management (capable of supporting bulk and individual uniform fulfillment as well as return/replacement orders);

• Provide uniforms and uniforms management/support to students/trainees located at staff training academies, as well as the field;

• Provide near real-time data reporting capabilities (preferably direct, two-way networked systems which can push-pull data), as well as timely, accurate responses to ad hoc requests and recurring reports;

• Provide exemplary customer service at all levels;

• Deliver all orders in a timely manner;

• Provide uniforms rapidly to customers within requirements; and provide minimum time between proposed additions to the uniform catalog and first deliveries;

Uniform Items: BOP uniformed components wear a variety of uniforms and uniform gear, each with their own wear-policies. Below are some examples of the different types of uniforms and uniform gear required by the BOP:

· Correctional Services Duty Uniforms

· Dress Uniforms

· Ceremonial Uniforms

· Duty Gear (duty belt, holster, cases, pouches, etc.)

· Footwear, headwear, and handwear

· Base Layers/Levels

· Extreme Weather Gear

· Outerwear

· Patches and Insignia

· Special Operations

Information provided by the vendors will be used to further refine the Bureau’s specifications for a potential solicitation/acquisition of a uniform program. The specific questions outlined in this Request for Information should be answered by vendors in as much detail as possible, including describing actual hardware, any necessary software, and any configuration required to support the proposed solution.

QUESTIONS

Please be advised that providing responses to these questions will not automatically include responders in the acquisition process should the Bureau establish an acquisition plan.

The Bureau may schedule onsite, follow-up demonstrations of select systems at Bureau headquarters or at an offsite location of mutual agreement with vendors to provide more detailed information. If web/virtual conferencing is used for a remote demonstration, the following solutions would be supported: Cisco WebEx, and the vendor should account for at least ten (10) possible connections.

Questions regarding this RFI must be submitted to e2ingram@bop.gov by January 21, 2022. Questions and answers will be posted as an amendment on Federal Business Opportunities (FBO) on or about January 28, 2022. Answers will only be provided through FBO. Responses to this RFI shall be emailed in PDF format, no later than 2:00 p.m. (EDT) on February 01, 2022 to Edwin Ingram at e2ingram@bop.gov. RFI# 15BNASRFI00006 must be in the subject line.

CAPABILITIES AND FEATURES

Vendors will be expected to be able to demonstrate the ability to meet technical and system performance requirements through documentation, current client references and actual or online demonstrations. If selected for an actual demonstration, the Bureau will provide each vendor with identical and varied use case scenarios to demonstrate the capabilities of the solution.

Questions Related to the Uniform Program:

1) Does your company qualify for any of the programs identified under the Federal Acquisition Regulation (FAR) Part 19? If yes, please explain. For example, what is the size (small, large, non-profit, etc.) and status (8a, veteran-owned, service-disabled veteran-owned, HUBZone, Small Disadvantaged Business, woman-owned, etc.) of your organization?

2) Can your company provide uniforms for both male and female officers (Maternity), and other uniformed personnel, as well as trainees and students of the BOP?

3) In terms of sizing what is your preferred method?

4) Can your company provide Duty Gear (duty belt, holster, cases, pouches, etc.) Footwear, headwear, and handwear?

5) Can your company handle bulk and special orders to support the BOP mission?

6) The Government seeks to ensure the Contractor provides quality uniform items that meet requirements in a timely manner?

7) What is the normal lead time for delivery of items after receipt order?

8) Are you a supplier, distributor, or manufacturer of these items?

9) Would all the items come from the same manufacturer (assuming that you are a suppler or distributor)?

Additional Information

1) Please describe the largest customer who is operating your solution (describe geographic dispersion, number of sites, number of users, and number of client devices per site).

DISCLAIMER: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY

This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Bureau is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it may be synopsized on the Federal Business Opportunities (FBO) website. It is the responsibility of the potential offeror to monitor these sites for additional information pertaining to this requirement.

What should be included in your response:

· Do submit comments that address the Government’s requirements, assumptions, conditions, or contemplated approaches.

· Do submit information and suggestions that may encourage new, different or innovative approaches that would result in direct cost savings to the Government.

What should not be included in your response:

· Do not submit proposals or offers.

· Do not submit white papers, brochures or other company marketing materials.

· Do not submit requests to be considered for award or to be notified of a future solicitation.

· Do not submit requests to be added to a mailing or distribution list.

· Do not submit questions or comments not related to this RFI.

· Do not respond via telephone.

Please be advised that providing responses to these questions will not automatically include you in the acquisition process for the upcoming solicitation. In addition, this RFI is intended solely for the use to improve communications between potential contractors and the Bureau. If for some reason, the responses are requested by outside parties (i.e. FOIA request), the information is not protected as source selection information (FAR 2.101 and 3.104). If you intend for the information to be exempt from disclosure under FOIA Exemption 4, please indicate this in your response and on each page you want exempt. Furthermore, indicate that your response is proprietary information that may not be used, reproduced, or disclosed to any other parties for any purpose without expressed written permission.

Any information received will become the property of the Government and will not be returned to the submitter. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. To aid the Bureau, please segregate any proprietary information.

Questionnaire Name of Organization/Corporation:

Corporate Address:

Basic Corporate Information:

TIN and DUNS Numbers:

Point of Contact Name & Title:

|_| Veteran Owned Small Business

North American Industry Classification System Code (NAICS), please list all codes:

General Services Administration, Federal Supply Schedule information (if applicable):

Additional Information:

Vendor Capability Interested and qualified vendors are encouraged to:

1. Send a brief summary of your company's capabilities and expertise

1. Include your company’s point of contact, address, e-mail address, telephone,

1. Include Socio-economic listing (SDVOSB, WOSB, Large, etc.), Tax-ID and DUNS.

All information received in response to this RFI notice that is marked as proprietary will be handled accordingly.

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