RFI-FONT SCPA 20240730_FINAL-.pdf

Request for Information (RFI): Font License/Subscription Purchase

RFI Number: 245500A054-FY24

Date Issued: TBD

Response Due Date: 2 weeks

NAIC:

PSC: DA10

Section I: Purpose

Transportation Security Administration (TSA) Strategic Communications and Public Affairs (SCPA) is seeking information from qualified vendors regarding the purchase of fonts for use in official publications, websites, and other digital and print materials. This Request for Information (RFI) is intended to gather information to support the development of a future Request for Proposal (RFP).

Section II: Background

SCPA requires high-quality, versatile fonts that support multiple languages, have broad usage rights, and maintain readability and professionalism across various media formats. The fonts will be used by multiple departments within the agency to ensure consistency in branding and communication.

Section III: Scope of Information Requested

SCPA is interested in receiving information on the following:

1. Font Options and Features:

- sans serif style font.

- Support for multiple languages and special characters.

- Options for various font weights and styles (e.g., regular, bold, italic).

- Accessibility features (e.g., legibility for visually impaired users).

2. Licensing and Usage Rights:

- Detailed explanation of licensing models (e.g., perpetual, subscription-based).

- Usage rights for digital and print media.

- Ability to embed fonts in documents and web pages.

- Policies on font redistribution within the organization.

3. Technical Specifications:

423430- Computer and Computer Peripheral Equipment and Software Merchant Wholesalers 513210- Software Publishers 541519- Other Computer Related Services 541511- Custom Computer Programming Services

- Compatibility with Mac and PC systems and common software applications (e.g., Microsoft Office, Adobe Creative Suite). - System requirements for installation and use.

4. Support and Maintenance:

- Availability of technical support and customer service.

- Regular updates/software patches as needed.

- Documentation and training materials.

5. Pricing Information:

- Cost structure for site, single and multiple users of approximately 25 -50 seats.

- Volume discounts, subscription options, individual and or enterprise licensing options, etc.

- Length of license term

- Any additional fees or costs associated with font usage.

- structure of perpetual vs subscription licensing plans

Section IV: Submission Instructions

Interested vendors are requested to provide the following information in their response:

1. Company name, address, contact information, and business size.

2. Overview of the company’s experience in providing font solutions.

3. Responses to the specific areas outlined in Section III.

4. Any additional information or recommendations that would be beneficial to the SCPA.

Section V: RFI Response Format

Responses should be structured as follows:

1. Cover Page:

- RFI number and title.

- Company name and contact information.

2. Executive Summary:

- Brief overview of the response.

3. Detailed Response:

- Address each item in Section III.

4. Appendices:

- Supporting documentation (e.g., brochures, product sheets).

Section VI: Disclaimer

This RFI is issued solely for information and planning purposes and does not constitute a solicitation.

Responses to this RFI are not offers and cannot be accepted by the SCPA to form a binding contract.

Respondents are solely responsible for all expenses associated with responding to this RFI.

Section VII: Contact Information

All responses and any questions regarding this RFI should be directed to:

Mark Wojciechowski 571.587.2687 mark.wojciechowski@tsa.dhs.gov

Thank you for your interest in providing information on font purchase options for Strategic Communications and Public Affairs. We look forward to your response.

mailto:mark.wojciechowski@tsa.dhs.gov