RFI FA283525-1606 Environmental Cleaning_v2.pdf

DEPARTMENT OF THE AIR FORCE

BLDG.1614 ENVIRONMENTAL CLEANING

REQUEST FOR INFORMATION

Classification:

Small Business Set Aside: TBD pending RFI results Product Service Code: S201 - Housekeeping—Custodial Janitorial NAICS Code: 561720 – Janitorial Services Places of Performance: See technical details

Description:

Located in Bedford, Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston, Massachusetts and 20 miles Southeast of Harvard, Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, North Chelmsford, Woburn, Waltham, Watertown, and Newton, Massachusetts.

This effort requires a vendor capable of providing one-time cleaning services for Building 1614 located on Hanscom AFB, covering approximately 172,000 square feet.

The goal is to improve the physical environment by meeting industry standards and eliminating built-up dirt and allergens. The contractor will professionally clean all Heating Ventilation and Air Conditioning (HVAC) air handlers, vent grates, lighting fixtures along the main hallway, and steam-clean the carpets within the designated area of responsibility.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the Government to award a contract no or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications.

Contractual Information:

At this time, no determination has been made as to whether this will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm-Fixed-Price (FFP) Contract Line-Item Number (CLIN) structure. Please describe whether your company needs financing arrangements under FAR Part 32 and if so, whether your company has an approved accounting system that can be verified through Defense Contract Management Agency (DCMA).

If a resulting contract is awarded, supporting documentation to accompany the award is classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information

Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

This effort requires a vendor capable of accomplishing the following tasks:

• The contractor will have 40 business days to complete the required performance. The contractor shall submit a schedule of events outlining each service area, along with the corresponding date, time, and estimated duration of service. This schedule must be coordinated with, and approved by, the government project managers.

• All air handlers and ducts will be professionally cleaned by licensed and HVAC certified technicians. A tall lift will be required to reach the air handlers that are located approximately 30ft in the air. The lift will need to be able to clear doorways (~7’x3’ measured) in the building from the loading dock or the sidewalk.

• All grates are included in the scope of this requirement. Each grate shall be fully removed, thoroughly cleaned using soap and water, rinsed, dried, and re-installed. The contractor shall document and report any broken grates prior to cleaning and will be responsible for installing replacement grates once they are received from the government.

• All carpets shall be steam-cleaned in the area. The carpet shall be professionally cleaned with heavy duty environmentally safe detergents and will be spot treated as appropriate.

• All light fixtures located in the main hallways are included in the scope of this requirement. Fixtures that can be removed will be taken down, cleaned, and re-installed.

Fixtures that cannot be removed will be vacuumed and wiped with glass cleaner. These fixtures are positioned approximately 15 feet high. The contractor shall document and report any broken fixtures prior to cleaning and will be responsible for installing replacement fixtures once they are received from the government.

• All cleaning products shall be non-toxic and commercial grade.

• All deliveries shall be delivered to the R1 Loading Dock.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than five

(5) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. Please deliver RFI responses and any inquires via electronic submission through email to ryan.wang.1@us.af.mil and michelle.huard@us.af.mil

5. All correspondence sent via email shall contain a subject line that includes "RFI - FA2835-1606 EC - [Company Name, yyyymmdd]"

6. Please provide RFI responses to the Government no later than (NLT) 4 Aug 2025.

mailto:ryan.wang.1@us.af.mil mailto:michelle.huard@us.af.mil