RFI-FA2835-VTC.pdf

DEPARTMENT OF THE AIR FORCE

Hanscom Conference Center Consultant

REQUEST FOR INFORMATION

Classification Small Business Set Aside: TBD pending RFI results Product Service Code: DA01 (IT and Telecom—Business Application/Application Development Support Services (Labor)) NAICS Code: 541512 Computer Systems Design Services Place of Performance: Hanscom Air Force Base Bedford, MA 01731 USA

Description:

Located in Bedford Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, north Chelmsford, Woburn, Waltham, Watertown and Newton Massachusetts.

The Hanscom Air Base Group Communications and Information Division (66 ABG/SC) provides integration and operation of Hanscom AFB’s cyberspace capabilities and Defense Information Systems Agency (DISA) innovations to support customers and missions.

Through this Request for Information (RFI), the 66 ABG/SC flight and AFLCMC/PZI are seeking information from interested contractors in support of Conference Center Consulting Services.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the government to award a contract now or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications

Contractual Information:

At this time, no determination has been made as to whether this effort will be a small business set-aside.

Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm Fixed Price (FFP) Contract Line Item Number (CLIN) structure. Describe whether your company needs financing arrangements under FAR part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award may be classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

This effort requires a vendor capable of providing Audio Visual (AV) consulting services to assess the existing AV systems and facilities within the Hanscom Conference Center and, in consultation with the Government, specify a new Statement of Work (SOW) for each room to include new equipment and modifications for the Hanscom Conference Center to accommodate unclassified presentation capabilities in all rooms and classified up to Secret collateral presentations and Secure Video teleconferencing (SVTC) on the Defense Information Systems Agency (DISA) Global Video Services (GVS) network in two of the rooms in the conference center. The required SOWs shall require new light-emitting diode (LED) video wall technology to provide updated display technologies in all rooms. In addition, all new audio equipment, video equipment, video distribution, control, and display equipment shall be specified by the consultant.

Guidelines:

Contractors will follow all guidelines that apply in the following standards:

- The consultant shall specify installation in strict accordance with AVIXA standards and best practices, general industry standards and best practices, the National Electrical Code, and any other governing codes.

- The consultant shall have knowledge and experience designing AV spaces with Intelligence Community Directive (ICD)/ Intelligence Community Standard (ICS) 705 and Telecommunications Electronics Material Protected from Emanating Spurious Transmissions (TEMPEST) requirements and compliance.

- The consultant shall also have knowledge of complying with DISA Security Technical Implementation Guides (STIGs). All specified equipment must be Trade Agreements Act (TAA) compliant and any SVTC equipment must be on DISA’s Approved Products List.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three (3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format.

Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB.

Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. All correspondence sent via email shall contain a subject line that includes "RFI-FA2835-VTC [Company Name, yyyymmdd]"

5. Please deliver RFI responses and any inquires via electronic submission through email to kristin.morrison.1@us.af.mil, brittany.colton@us.af.mil, and austin.winchester@us.af.mil

6. Please provide RFI responses to the Government no later than (NLT) 11 July 2025.