RFI FA2835-Chiller Rental 20250521.pdf

DEPARTMENT OF THE AIR FORCE

CHILLER RENTAL

REQUEST FOR INFORMATION

Classification:

Small Business Set Aside: TBD pending RFI results Product Service Code: W041 – Lease or Rental of Equipment – Refrigeration, Air Conditioning, And Air Circulating Equipment NAICS Code: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing (Size Standard $40.0M) Places of Performance: 15 Eglin Street, Hanscom Air Force Base, MA

Description:

Located in Bedford Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, north Chelmsford, Woburn, Waltham, Watertown and Newton Massachusetts.

The Hanscom Air Base Group Civil Engineering Division’s Operations Flight (66 ABG/CEO) provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

Responses to this Request for Information (RFI) will support the acquisition planning and market research for a chiller rental at HAFB.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the government to award a contract now or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications

Contractual Information:

At this time, no determination has been made as to whether this effort will be a small business set-aside.

Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

Technical Description:

This effort requires a vendor capable of providing all labor, tools, equipment, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to provide a backup chiller rental. Interested vendors should also be able to fulfill the following requirements:

• Provide a 50 Ton Portable Chiller for one, 12-month base period of performance and four, 12-month option periods of performance (60 months)

• Chiller must run 7 days a week all year long (Hours per day will depend on demand for cooling).

• Chiller needs to be glycol ready and have crank case heaters and low ambient kit for year-round operation

• Chiller must have 480/3PH/60hz.

• Contractor shall supply hose Thermoplastic polyurethane (TPU) Chiller - 3-inch x 100 feet (supply and return), Victaulic Fittings - 3 inch (4 – 90 Degree fittings and 4 – 3 inch to 4 inch Quick Connects), Cable Banded 5 Wire - 100 feet, Cable Tail 2/5 Male.

• Chiller to be left on trailer and leveled by contractor. Hanscom Civil Engineering will install unit and hook up all electrical from the chiller to building

• Contractor shall be responsible for all maintenance and repairs to the chiller.

• Chiller needs to be delivered within 3 business days of contract award

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract.

If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three (3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. Please deliver RFI responses and any inquires via electronic submission through email to both eric.ramos.4@us.af.mil and michelle.huard@us.af.mil

5. All correspondence sent via email shall contain a subject line that includes "RFI-2025-PZI-1550 [Company Name, yyyymmdd]"

6. Please provide RFI responses to the Government no later than (NLT) 30 May 2025.

mailto:eric.ramos.4@us.af.mil mailto:michelle.huard@us.af.mil