RFI- FA2835-1699 VTC Wiring.pdf

Classification

Original Set Aside: 100% Small Business Set Aside Product Service Code: N059 — Installation of Equipment—Electrical and Electronic Equipment Components NAICS Code: 238210 – Electrical Contractors and Other Wiring Installation Contractors.

Place of Performance: Hanscom Air Force Base Bedford, MA 01731 USA

Synopsis:

Through this RFI, 66 ABG/HC and AFLCMC/PZI, is seeking information from interested contractors to install structured cabling of four conference rooms and six video teleconference (VTC) kits, along with all their ancillary equipment in building 1109, located at Hanscom Air Force Base (HAFB), Massachusetts

The objective of this RFI is to solicit Letters of Interest (LOI) from potential contractors that can complete the following:

Requirements

• The contractor shall separate cables to shield from signals that, if intercepted and analyzed, would disclose the information transmitted, received, handled, or processed by the information systems.

• The contractor shall run an extra set of cables via parallel paths, for redundancy, scalability, and to accommodate any change to room requirements.

• The contractor shall procure and install ceiling speakers and implement 2 acoustic treatment to minimize echo and reverberation in every conference room.

• The contractor shall procure and install all cables necessary for six fully operational Room Kits.

All cables used must be TAA compliant.

• All wiring, including power cables, network cables, audio cables, video cables, shall be concealed discreetly within walls, ceilings, floors, or dedicated cable conduits/raceways. Wiring shall be routed to minimize visual exposure, prevent potential tampering and eliminate tripping hazards.

• Detailed cable routing diagrams showing the location of all concealed wiring. The diagrams must include cable types, lengths, and termination points.

• Develop and maintain a comprehensive project plan, including a detailed schedule and resource allocation. Provide regular project status reports to the Government, including updates on progress, milestones achieved, and any issues or risks encountered. Reports shall be submitted weekly.

• Procure all necessary equipment and materials, ensuring that all equipment meets the specifications outlined in this SOW and is compliant with all applicable regulations and standards.

• Ensure that all equipment is properly configured and tested, and that all connections are secure and reliable.

• Restore all work areas to their original condition following equipment installation, including the removal of all waste materials and the proper disposal of any unused materials.

• Procure all necessary cables and cable management accessories to connect existing VTC kits and ensure full operability.

• Install the equipment in accordance with the approved design and TEMPEST standards.

• Ensure that all equipment is properly configured and tested, and that all connections are secure and reliable.

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

A site visit will be held on Hanscom AFB on Thursday 26 February 2026 beginning at 1:00 PM ET.

Please be at the Hanscom AFB Visitor Control Center by Sartain Gate (formerly Vandenburg Gate) in Bldg.

1617, Old Bedford Rd., Hanscom AFB, MA, 01731 no later than 12:15 PM ET to allow enough time to obtain visitor passes. The contractor shall obtain base identification and vehicle passes for all visitors. You must contact Mia Orris by 1:00 PM ET on 23 February 2026 to register for the site visit to gain access to the base at mia.orris@us.af.mil. Please courtesy copy kristin.morrison.1@us.af.mil. All contractors MUST pre-register in order to attend. Each individual must possess a REAL ID compliant driver’s license or must present a second form of identification along with their non REAL ID-compliant identification, and registration and proof of insurance for each vehicle, including rentals. Please be aware that despite the legalization of marijuana possession in the Commonwealth of Massachusetts, under 21 U.S.C. § 812 and 21 U.S.C. § 844 marijuana possession remains a federal offense, and it is not allowed on Federal installations, including Hanscom AFB.

All questions are due on or before 1:00 PM ET, 3 March 2026. Answers will be posted to SAM.gov no later than 9 March 2026.

Special Note: This is not a request for proposal (RFP), applications, proposal abstracts, or quotations, nor does its issuance obligate or restrict the Government to an acquisition approach. The Government does not intend to award a contract based on any responses or pay for the preparation or use of any information submitted. All information received will be used for planning and market research purposes only. Any proprietary information submitted should be marked accordingly. The Government will not be liable, or suffer any consequential damages, for any proprietary information not properly identified.

Proprietary information will be safeguarded in accordance with the applicable Government regulations.

Points of Contact: Please address any comments/questions regarding this request for information to Ms.

Kristin Morrison AFLCMC/PZI, at kristin.morrison.1@us.af.mil and Ms. Mia Orris AFLCMC/PZI, at mia.orris@us.af.mil