RFI_Employee Airline Travel Program.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Request for Information: 99SWC-S4033 For

EMPLOYEE AIRLINE TRAVEL PROGRAM

Release Date: 09/30/2026 Deadline for Responses: 11/03/2026 @ 2:00 pm Refer to Timeline and Submission Requirements for complete schedule and instructions

Single point of contact for the RFI:

Jennifer Thomas, Purchasing Officer Email Address, jennthomas@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

This solicitation is a Request for Information (RFI) only. It is not a solicitation for bids or proposals. No contract award will result from this RFI. Aggregate information from this RFI will be analyzed and may be used as budget justification or to develop a subsequent solicitation.

All information received in response to this solicitation is considered confidential business information by the Administrator of the Purchasing Division. This solicitation will not lead to evaluation or award pursuant to NRS 333.335(7), so responses remain confidential.

PROJECT OVERVIEW

The State of Nevada, through the Department of Administration, Purchasing Division, is issuing this Request for Information (RFI) to obtain information from qualified commercial air carriers regarding the availability, structure, pricing, administration, technology, traveler services, and other features of air travel programs available to State employees traveling for official State business.

The information received through this RFI will assist the State in understanding the current commercial airline marketplace and in determining potential procurement strategies for State employee air travel.

The State is particularly interested in identifying opportunities to:

Obtain competitive and transparent airfare pricing for official State travel;

Improve the value of State-funded air travel;

Provide State employees with appropriate flight availability and routing options;

Establish negotiated government or corporate airfare arrangements where advantageous;

Reduce administrative burden associated with air travel;

Improve traveler support during schedule disruptions and irregular operations;

Improve the State's ability to monitor airfare expenditures and travel activity;

Increase compliance with applicable State travel policies;

Establish appropriate mechanisms for unused tickets, credits, cancellations, and changes;

Improve reporting and spend visibility; and Develop a potential future statewide airline contract or other procurement arrangement.

AGENCY BACKGROUND

The State of Nevada conducts official business throughout Nevada, the United States, and, when authorized, international destinations. State employees may require air transportation in connection with official State business, including meetings, conferences, training, inspections, hearings, field assignments, intergovernmental activities, and other authorized business purposes. The State's travel program is governed by applicable Nevada statutes, regulations, State Administrative Manual provisions, Department of Administration policies, agency-specific requirements, and other applicable State policies. The State's current travel framework includes requirements relating to authorization, payment, reimbursement, documentation, and use of State-sponsored travel payment mechanisms. The State is evaluating its future approach to commercial air travel and seeks marketplace information before determining whether a formal solicitation should be issued. Respondents should assume that a future procurement, if pursued, could involve travel by employees of multiple State agencies and potentially other authorized entities, subject to applicable law and the terms of any resulting contract.

SCOPE OF WORK

The ultimate scope has not been determined

Through this RFI, the State seeks information concerning:

Airline pricing models available to governmental entities;

Negotiated discounts and government airfare programs;

Published government fares and other restricted or unrestricted fare products;

Volume-based or market-specific discounts;

Fare flexibility and change/cancellation provisions;

Unused ticket and electronic credit management;

Baggage and ancillary fee treatment;

Flight availability and capacity considerations;

State employee traveler identification and eligibility;

Booking and distribution channels;

Integration with travel management companies ("TMCs"), online booking tools, GDS platforms, and other travel technology;

Reporting and data capabilities;

Traveler assistance and disruption management;

Account management and implementation;

Customer service and service-level commitments;

Contract terms and potential incentives;

Sustainability and environmental reporting, if available; and Other approaches that could improve the State's overall air travel program.

COST

The Purchasing Division seeks cost information regarding implementing a solution as described and support thereafter.

TIMELINE

All questions regarding this RFP shall be submitted using the Bid Q&A feature in NevadaEPro by the deadline below.

The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

SUBMISSION CHECKLIST

This section identifies information requested and how to respond.

Information should be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Technical information and Cost information should not be included in the same attachment.

All attachments should be flagged as confidential in NevadaEPro.

Additional attachments may be included.

Revised: February 2022 Page 1 of 6 Request for Information image1.jpg