RFI EDS II.pdf

Request for Information (RFI) Embedded Diagnostics System II (EDS II)

PURPOSE/DESCRIPTION

The Government is conducting market research via this Request for Information (RFI) to identify potential sources that possess the engineering expertise, capabilities, and experience to meet qualification requirements for EDS II design refinement, system integration, airworthiness certification, and testing alongside the 578th organization, as well as other requirements, but not limited to procurement and kitting, acquiring best value products, and identifying sources with experience supporting C-5 efforts:

EDS II Requirements

Noun Manufacture QPA

Auxiliary Maintenance Computer (AMC) Systel Hawk IV 1

PCIU GETAC B360G3 1

AMC II Tray Developed by Systel 1

Ruggedized Switch DuraNet 300 1

FE Station Mount Developed by 578th 1

Ethernet Wire Harness Developed by 578th Yards - TBD

Current Aircraft EDS

Noun Location PN NSN QPA

Auxiliary Maintenance Computer Avionics Bay 2 4K99004-105A 6610-01-606-0966 1

PCIU FE Station 714180-7100 7021-01-702-8465 1

PCIU Mount FE Station

AMC Tray Avionics Bay 2 4K99004-103A 5975-01-524-5514 1

The Contractor shall provide engineering support, procure, kit, manage, and distribute kits for contractor-managed and USG-managed items to satisfy USG-approved C-5M supply support requirements for the identified C-5M items. All new procurement, kitting, and engineering modification actions shall be in accordance with the USG-approved configuration.

The Contractor shall retain accountability of, manage, and distribute the inventory using the

Contractor's inventory management processes, and may be required to store kits and parts until they are distributed to the field. The Contractor shall be responsible for the procurement and inventory management of peculiar items required to support kitting demands and stock levels at designated locations.

CONTRACTOR CAPABILITY SURVEY

C-5 EDS II Support

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Government Proposed North American Industry Classification System (NAICS) Code:

Based on the Government proposed NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service-Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received by June 10, 2026 at 5pm Eastern Standard Time in accordance with the instructions above. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

Contracting Point of Contacts (POCs):

• Mr. Benjamin Morris, Contracting Officer, Benjamin.morris.6@us.af.mil mailto:Benjamin.morris.6@us.af.mil

Requirements Point of Contacts (POCs):

• Mr. Jerome Mapps, Project Lead, jerome.mapps.3@us.af.mil

• Mr. Sheldon Hogan, Chief of Logistics, sheldon.hogan@us.af.mil

• Mrs. Avery Johnson, IPT Lead, avery.johnson.5@us.af.mil

Questions relative to this market research should be addressed to the POC.

Part II. Capability Survey Questions

A. General Capability Questions

1. Briefly describe the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization support, and individual point of contact (Contracting Officer or Program Manager).

3. Describe the capabilities and experience of the personnel your company will employ for these services.

4. Describe your company’s capabilities in generating technical data, engineering drawings and technical manuals/Technical Orders. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

5. What is your company’s current maximum capacity per month for this requirement?

Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need due to critical operational mission requirements.

6. What quality assurance processes and test qualification practices does your company employ?

B. Supply Chain, Procurement, and Kitting Questions

1. Describe your Supply Chain Management (SCM) expertise, specifically your experience in sourcing, procuring, and synchronizing complex hardware/software components into completed kits.

2. Describe your process for managing and updating the Bill of Materials (BOM) and technical procurement specifications. Include how you ensure technical documentation is translated into actionable vendor requirements.

3. Demonstrate your experience in managing the supply chain for similar aircraft components by providing the following for previous kitting/procurement efforts:

mailto:jerome.mapps.3@us.af.mil mailto:sheldon.hogan@us.af.mil mailto:avery.johnson.5@us.af.mil

a) Contract Number & Procuring Agency

b) Total number of kits/line items managed

c) Average Order Fulfillment Lead Time

d) Metrics for on-time delivery and kit completeness

4. Describe your Vendor Quality Management program. How do you evaluate supplier capabilities, perform incoming material inspections, and ensure the "best value" and airworthiness of procured parts?

5. Describe your capabilities in Supply Chain Risk Management (SCRM). How do you identify, assess, and mitigate risks such as lead-time volatility, single-source dependencies, and logistical bottlenecks?

6. Describe your Diminishing Manufacturing Sources and Material Shortages (DMSMS) program. How do you proactively monitor parts obsolescence and what is your engineering process for identifying alternative sources or replacements?

7. Discuss your process for addressing Fit, Form, and Function (FFF) discrepancies identified during the kitting process, specifically when parts from different vendors must be integrated into a single system.

8. Describe your Inventory Visibility and reporting capabilities. How do you provide the customer with real-time data on stock levels, work-in-process (WIP) kits, and projected delivery schedules?

9. Detail your logistics and warehousing infrastructure required to support this effort.

Include:

a) Staging and kitting flow-down processes.

b) Quality Control (QC) and inspection checkpoints before kits are distributed to the field.

c) Capacity to scale procurement to meet surge requirements.

C. Commerciality Questions

1. Is there an established catalog or market price for this requirement?

2. Was this product and/or service offered to both the U.S. Government and Commercial Sources? Is the same workforce used for both the U.S. Government and the general public?

3. Is the requirement offered to both U.S. Government and Commercial Sources under similar terms and conditions? Briefly describe any differences.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar to this requirement.

D. Manufacturing Questions

1. Describe your capabilities and experience in manufacturing regarding the hardware components of this effort.

2. Describe your capabilities and experience in developing or modifying manufacturing procedures. Include any associated upgrades to Technical Orders (TOs) and preliminary TOs.

3. Demonstrate your ability and experience in the manufacture of the same or similar components by providing the following for items currently utilized in the commercial or military environment:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets manufactured and delivered

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) used in the manufacture, functional checkout, and evaluation of these or similar assets. Include your data rights to these manuals/ATPs for Government Engineering review.

a) Include a detailed listing of facilities and equipment required to satisfy the manufacturing requirements of this effort, including quantities.

Provide an outline of the proposed process, including inspections.

i. State the type of test procedures that are anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

b) NDI.

i. Destructive or material testing/inspection.

ii. Dimensional testing/inspection.

E. Engineering Services & Software Support Questions

1. Describe your engineering services capabilities and experience with regard to the specific requirements of this effort.

2. Demonstrate your ability and experience providing similar engineering services in a commercial and/or military environment by providing the following:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Specific Engineering Services Provided

3. Describe your Software Engineering capabilities. Detail your experience in developing, integrating, and maintaining software for embedded diagnostic systems, auxiliary maintenance computers, or similar military avionic systems.

4. Discuss your Software Configuration Management processes. How do you track software versions, manage patches/updates, and ensure compatibility with integrated hardware across multiple fielded units?

5. Describe your experience with software cybersecurity, Information Assurance (IA), or the Risk Management Framework (RMF) as it pertains to securing military diagnostic or maintenance software.

6. How will your engineering organization address the absence of drawings, specifications, technical data, test procedures, or source code for legacy components?

7. In the event of severe parts obsolescence (where a drop-in replacement is unavailable), describe your engineering process for redesigning, reverse engineering, or inserting new technology to restore system capability.

Part I. Business Information