RFI_ Drayage Services FY25.pdf

18th Contracting Squadron, USAF Kadena Air Base, Japan

Drayage Services (Packing and Crating, Schedule I &

II)

FA527025R0001 27 Nov 24

REQUEST FOR INFORMATION /SOURCES SOUGHT:

This is not a request for quotes; this is for information and planning purposes only! This notice does not constitute a commitment by the Government. All responses submitted regarding this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

1. Kadena Air Base anticipates a requirement that is categorized as code 484210 - Used Household and Office Goods Moving under the North American Industry Classification Systems (NAICS) and V003 – Transportation/Travel/Relocation—Motor Pool and Packing/Crating:

Packing/Crating under the Product Service Code system.

2. The purpose of this procurement is to acquire services for the preparation of the personal property (including servicing of appliances) of Department of Defense (DoD) personnel for shipment, drayage and/or storage and related services.

3. The contractor shall furnish all materials- except Government-owned containers- to include equipment, plant and labor to accomplish containerization of personal property for overseas or domestic movement or storage, including stenciling, cooperage, drayage of personal property in connection with other services, decontainerization of inbound shipments of personal property, and the handling of shipments into and out of the Contractor's facility

4. The Government is attempting to determine the capacity of the market for subject services.

5. Summary of services: the Contractor shall provide the following services in support of property preparation, shipment, drayage, and storage:

1) Drayage and Transportation:

• Transport goods between various locations, such as from the warehouse to a port, between storage areas, or from a dock to a final destination.

• Ensure safe and timely transport of goods, managing potential delays and coordination with shipping companies.

• Coordinate with third-party transportation providers when necessary to maintain efficiency.

2) Packing Services:

• Provide packing services for items of all types, ensuring proper preparation and protection for safe transport.

• Use the appropriate packing materials and techniques based on the item (e.g., bubble wrap, custom crates).

• Identify fragile, valuable, or special items requiring extra attention during packing.

Drayage Services (Packing and Crating, Schedule I & II)

3) Crating and Special Handling:

• Supply custom crating for oversized, delicate, or high-value items to ensure safety during transportation.

• Handle and transport specialized items like electronics, machinery, or artwork with care, using specific procedures to prevent damage.

4) Loading and Unloading:

• Manage the loading of goods onto transport vehicles, ensuring that all items are securely placed and protected from damage during transit.

• Unload goods at the destination site, ensuring proper placement and handling, as well as inspection of the items for any potential damage.

5) Inventory Management:

• Maintain accurate inventory logs of all items being moved, packed, or stored, ensuring all items are accounted for.

• Track items through all phases of the moving process and coordinate timely updates for stakeholders.

• Provide labeling and tagging services to ensure the identification and proper handling of items throughout the move.

6) Storage Solutions:

• Provide short-term or long-term storage for items in between moves, ensuring proper security, organization, and inventory management.

• Offer secure, climate-controlled storage options for sensitive items requiring specific conditions.

7) Site Preparation and Inspection:

• Conduct thorough site inspections before beginning the packing and moving process to assess any potential challenges.

• Prepare the origin and destination sites for loading/unloading, ensuring that space and access points are clear and ready for safe handling.

8) Documentation and Reporting:

• Provide all required documentation, including packing lists, shipping receipts, and inventory reports, to ensure transparency throughout the moving process.

• Track shipments in real-time and provide updates as necessary to keep all stakeholders informed of progress.

9) Compliance and Safety:

• Ensure that all packing, handling, and transportation activities comply with relevant regulations, including safety standards and any specific industry requirements.

• Follow safety protocols to prevent accidents during the moving process, including proper lifting techniques and secure loading/unloading methods.

Drayage Services (Packing and Crating, Schedule I & II)

10) Customer Service and Communication:

• Maintain effective communication with clients to address any concerns or special requests related to packing, moving, or drayage services.

• Provide proactive updates on the status of the move and handle any issues promptly to ensure a smooth experience.

Review the attached PWS, Jan 21 (Draft) for full details.

6. Specifics are subject to change as this is a Sources Sought for informational and planning purposes only.

7. Reponses to this Sources Sought request should reference "Drayage Services" and shall include the following information:

• Company name, address, point of contact name, phone number, fax number and email address.

• Unique Entity SAM ID and/or Contractor and Government Entity (CAGE) Code and GSA contract number, if applicable.

• A copy of SAM.GOV active registration. Must reflect Commercial and Government Entity, and Reps/Certs.

• Capability statement displaying the contractor’s ability to provide the products or services, to include past performance information. If past performance information is provided, please include only relevant past performance on the same/similar work within the last 5 years. Please also include in past performance information the contract numbers, dollar value, and period of performance for each contract referenced in the response to this Sources Sought.

8. All contractors doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov.

9. The Government intends to use this RFI to determine the acquisition strategy, gauge market capability, and develop a solicitation to obtain products and services that meet the technical specifications.

10. Vendors are encouraged to provide pertinent information relating to this RFI that will assist the Government in market research.

https://sam.gov/content/home http://www.sam.gov/

Drayage Services (Packing and Crating, Schedule I & II)

11. All responses to this notice are to be submitted by 0830 (JST), on 11 December 2024. Responses will be accepted via electronic means only to:

Contracting Officer TSgt Elzara Kimalova elzara.kimalova@us.af.mil and

Contract Administrator SrA Martin Almazan martin.almazan@us.af.mil.

mailto:elzara.kimalova@us.af.mil mailto:martin.almazan@us.af.mil