RFI.pdf

UNCLASSIFIED

Sources Sought/Request for Information (RFI)

This request is for planning purposes only, it is not a request for offers, quotes, or proposals. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government will not be responsible for any cost incurred by interested parties responding to this notice.

This notice is for Market Research only in accordance with Federal Acquisition Regulation (FAR) Part 10 to determine the capability of potential sources.

Virginia Contracting Activity (VACA) anticipates establishing a contract under North American Industrial Classification System (NAICS) Code 333248, "All Other Industrial Machinery Manufacturing" with a Small Business standard of 750 employees. The NAICS Code 333248 is currently a preliminary classification. Our agency is seeking input from the industry to identify a more precise code for an Automatic Spral Binder System with maintenance. VACA is issuing this notice in order to solicit a capability statements from qualified sources to ensure sufficient competition exists to meet the Government's requirements. It is the Government's intent to use information gathered in response to this notice to assist in market research to determine whether to, in accordance with applicable laws, set-aside, solicit offers from all responsible sources or use the GSA Federal Supply Schedule (FSS). GSA FSS holders are encouraged to submit their current GSA FSS number(s) and appropriate SIN(S). The anticipated length of performance is one (1) twelve (12) month Base Period.

Quotes/Proposals are not to be submitted at this time.

SYNOPSIS:

The result of this market research will contribute to determining the method of procurement in accordance with FAR Part 12 (Acquisition of Commercial Items). The Government will also use the information gathered through this SS/RFI to determine the best acquisition strategy for this requirement (set-aside or full and open, etc.). The Government is interested in all potential sources including Small Businesses, Small Disadvantaged Businesses, 8(a) businesses, Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses, Women-Owned Small Businesses, etc.

Scope of Work:

See attached DRAFT Statement of Requirement (SOR).

Potential offerors are invited to provide feedback on the draft SOW and responses to RFI items # 1 & 2 below. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition.

Responses to Request for Information:

Contractors are reminded that this is a REQUEST FOR INFORMATION and IS NOT A REQUEST FOR PROPOSAL/BID/QUOTE. Responses to this notice shall not constitute responses to solicitation, which is not currently available. The Government will not pay for the information submitted in response to this RFI. Telephone inquiries will not be accepted or acknowledged, and respondents will not be notified of the results of any Government assessments.

It is requested that interested businesses submit to the contracting office a brief capabilities statement.

The capabilities statement must clearly detail the firm's ability to perform all aspects of this notice and must include the following:

1. Company Profile to include:

a. Organization name, address, email address, web site address, telephone number

b. Business size status (business size/socio-economic category must be submitted to be used).

c. SAM Unique Entity ID

d. CAGE code

e. Recommended/suggested NAICS is different from agency selected NAICS.

f. Recommended/suggested contract type.

g. Statement regarding the socio-economic status of the company (8a, HUBZone, SDVOSB, etc.) based on the above identified NAICS or recommended NAICS.

h. Any certifications regarding the claimed socio-economic status

i. Vendor GSA/NASA SWEP Schedules appropriate for this requirement. Please provide contract number.

j. Advise how maintenance and training will be provided (through prime or a sub vendor) and the turnaround time for each.

2. Relevant/Recent Experience to include:

a. Relevant Experience in performing efforts of similar size and scope that has been awarded under NAICS 333248 or recommended NAICS – Experience must demonstrate the vendor’s ability to provide the Automatic Spiral Binder, maintenance, and training.

b. Recent Experience - within the last three (3) years.

c. Please include a brief description of the project, contract number, contract value, and an agency point of contact to include name, email, and current telephone number.

The information received will be utilized to assist in formulating the acquisition. All responses will be treated as proprietary. These sources sought/ request for information is for market research purposes only.

Market research responses received after the time and date specified will be determined to be late and may not be considered. Information and materials submitted in response to this request are strictly voluntary and WILL NOT be returned.

Disclaimer: This SS/RFI is issued solely for informational and planning purposes. This is not a Request for Quote (RFQ) or Request for Proposal (RFP) to be submitted. It does not constitute a solicitation or a commitment by the Government to issue a solicitation in the future. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement.

THE DEADLINE FOR RECEIPT OF SUBMISSIONS IS Thursday, 10 September 2026 by Noon

EST.

All submissions must be in Microsoft Word or PDF formats and have the corresponding subject line:

Automatic Spiral Binder, Maintenance, and Training.

Send submissions via e-mail to both coretha.c.summers2@coe.ic.gov and Brittany.Turner@dodiis.mil.

Primary Point of Contact:

Coretha Summers, Contract Specialist Virginia Contracting Activity