RFI.pdf

State of California Request for Information Number: 24YS0048 Department of Veterans Affairs

February 24, 2025

You are invited to review and respond to this Department of Veterans (CalVet) Request for Information (RFI). CalVet is seeking Information for a contractor to provide Multi-Channel Video/Cable Services entailing rooms and common areas at the California Veterans Home- Yountville.

SUBJECT: Request for Information Number 24YS0048, Multi-Channel Video/Cable Services at the Veterans Home of California located at 260 California Drive, Yountville, CA 94599. The service location is a State of California-owned property.

A. OBJECTIVE

The objective of this Request for Information (RFI) is to gather data and information from the vendors (Respondents) regarding the Respondent’s capability to provide multi-channel cable services at the Yountville Home.

1. The Respondent will have to provide information on how would they provide services.

I. Will the respondent use current equipment?

II. Will the respondent provide services using the Internet?

a. What type of internet speed is required?

b. Can their services work with the current Televisions? The specification of TVs is attached (Attachment 2). It is the respondent’s responsibility to look at the TVs and provide accurate responses.

c. Can their services be provided to specific rooms and can the Home add or remove rooms attached to this list? (Attachment 3)

2. Respondent needs to confirm what type of equipment is required to provide Bulk Video Services?

3. If an agreement is executed from this RFI, can Home add other rooms to the contract? And can a veteran enter into an individual agreement with the contractor?

4. If an agreement is executed from this RFI, if needed, will respondent provide all the wiring and maintenance during the term of the contract?

5. Will respondent accept payment as “Utility Payment”/” “Direct Payment”?

6. Will respondent agree to State of California’s Terms and Conditions (Attachment 4)

7. If an agreement is awarded the contractor must have the authority to construct and operate cable communications system in the town of Yountville, at the Yountville Veterans Home. Are respondents authorized to provide services in the Yountville Town at the Yountville Veterans Home?

B. KEY ACTION DATES

C. .BACKGROUND

CalVet owns and has control over certain real estate and improvements located at 260 California Drive, Yountville, CA 94599, commonly known as the Veterans Home of California – Yountville (Premises), consisting of seven hundred forty-one (741) residential units, three hundred thirty-eight (338) patient rooms, and forty-nine (49) common areas. CalVet is requesting responses from interested parties capable of delivering multi-channel video services in the residential rooms and common areas.

RFI Available to Prospective Vendors Date: February 24, 2025

RSVPs for Facility Tour Date: February 27, 2025 by 3:00 pm

Facility Tours Date: *Second week of March

Final Date for Submission of Response Date: April 3, 3:00 pm

D. APPROACH FOR NON -IT SERVICES CONTRACT

All comments and responses received will be carefully reviewed. Based upon responses to this RFI, CalVet will develop a scope of work and procurement method will be determined.

E. SAMPLE SCOPE – Attachment 1. Attachment 1 is a sample. The actual scope of work will be developed after receiving the RFI responses.

F. REQUESTED INFORMATION

CalVet is requesting Respondents capable of delivering the services defined above and in the Attachment 1, to respond to this RFI. CalVet requires interested parties to tour the Home during the dates identified above under Key Action Dates. The Respondents are asked to complete a written Narrative Response Attached the Attachment I; Multi-Channel Video/Cable. All comments that are recommend a requirement or course of action should be accompanied by a brief explanation as to why the requirement or course of action is necessary, and if there is an alternative solution.

Responders must attend a Mandatory Bidder's Conference in order to submit a proposal. The Respondent’s Conference will be held at 260 California Drive, Yountville CA 94574 at the date and time listed above

G. HOME TOUR AND QUESTIONNAIRE SUBMISSION INSTRUCTIONS

Home Tour:

1. Each interested organization may send a maximum of two (2) persons to the tour.

2. RSVPs for the tour must be received no later than 3:00 pm, Thursday, February 27, 2025.

a. RSVPs must include Name, Company Name, and Email Address.

b. Interested parties who do not RSVP by this deadline will not be able to join the tour.

*Upon receipt of RSVPs, date of tours will be determined. Time is from 9am to 4pm.

3. Narrative Responses:

Submit your Responses by using Microsoft Office 2010 or newer or PDF as required. Reference the section and item number for each response (e.g., Section A, Item 1).

Submitting a Narrative Response and Questionnaire shall affirm that the Respondent has read the information in this RFI.

H. SUBMITTAL OF RESPONSES

Email RSVPs for the Home Tour, and RFI Narrative Responses to California Department of Veterans Affairs Central Business Office Attention: Trinh Nguyen Response: RFI 24YS0048 Email: trinh.nguyen@calvet.ca.gov.

I. DISCLAIMER

Calvet will not publicly disclose proprietary information obtained as a result of this RFI. CalVet will not disclose information received from vendors and costs until a contract will be fully executed resulted from this RFI.

J. COST

The cost of preparing and submitting a response to this RFI is entirely the responsibility of each Respondent and shall not be chargeable to the State of California, CalVet.

K. ATTACHMENTS AND APPENCICES

a. Attachment 1 – Appendix I

b. Attachment 2 – Specifications of TVs

c. Attachment 3 – List of Area where service is required

d. Attachment 4 – Copy of State’s General Terms and Conditions

L. Proof of Legal Right to Do Business:

Proposers must submit proof of their legal right to do business in the State of California:

1. Proposers must submit a copy of their license to do business in the State of California, where applicable.

2. Proposers must certify that they are and will continue to meet all terms and conditions for operating a business in the city/county in which the business is headquartered.

3. Proposers who are corporations, regardless of where they are incorporated, shall submit a print-out from the California Secretary of State website (http://businesssearch.sos.ca.gov) which shows that their corporation is registered and is currently in good standing.

4. Proposers may use subcontractors but must certify that such subcontractors serve a commercially useful function regarding any agreement awarded through this solicitation. The term “commercially useful function” in this context is referring to the requirement that any subcontractor utilized in order to meet minimum qualifications must be responsible for performing, managing and/or supervising work involved in the performance of this Agreement. This terminology is in reference to both SB/DVBE and non-SB/DVBE proposed subcontractors and is not solely defined pursuant to Public Contract Code (PCC) Chapter 2, Section 2002 (d) relative to SB/DVBE preference application.

All correspondence and questions related to this RFI shall be directed to Trinh Nguyen at

Trinh.nguyen@calvet.ca.gov

Sincerely, Trinh Nguyen

Contract Analyst

Central Business Office http://businesssearch.sos.ca.gov/