RFI Doc.docx

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 employees) Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Dental Vacuum Pump system for the VA Northern Arizona VA Healthcare System

Item #

Manufacturer

Salient Characteristics

1. Product Description The Midmeq 31148074 Power Vac P6 Twin is an industrial-grade, oil-free dental vacuum unit designed for continuous operation in dental clinics. It is engineered for reliable, efficient suction across multiple operatories.

2. Essential Features and Specifications

· Model: Power Vac Twin

· Manufacturer: Midmeq

· Part Number: 31148074

· Horsepower: 4 HP

· Voltage: 208-230 Volts, Single Phase or Three Phase (verify local requirements)

· Motor Type: Continuous duty, thermally protected

· Pump Type: Oil-free rotary vane or dry vacuum pump (specify based on OEM details)

· Maximum Vacuum Pressure: Typically up to 10-15 inHg (inches of Mercury), confirm with OEM

· CFM (Cubic Feet per Minute): Minimum output of 7.5–12 CFM at rated vacuum

· Twin Configuration: Dual motor/pump arrangement for redundancy and increased reliability

· Noise Ratings: ≤ 66 dB (A) at 1 meter (confirm)

· Capacity: Supports 4-8 dental operatories, scalable

· Continuous Operation: Designed for clinical environments requiring non-stop suction

· Waterless Operation: No liquid-ring or refrigerant; reduces maintenance and costs

· Enclosure: Powder-coated steel cabinet with sound insulation

· Control System: Automatic start/stop, diagnostic indicator lights

· Safety Features: Overload protection, automatic shut-off, fail-safe redundancy

· Dimensions: Approx. 24” (W) x 20” (D) x 43” (H) (verify OEM specs)

· Weight: Approx. 210 lbs (verify)

· Compliance: UL Listed, meets OSHA and NFPA standards

· Warranty: Minimum 1-year manufacturer’s warranty

· Accessories: Includes inlet/outlet piping kits, vibration isolation pads, and installation manual

· Maintenance: Minimal, filter change interval and scheduled check per OEM guidelines

3. Clinical/Operational Requirements

· Intended Use: Designed specifically for dental suction, evacuation of liquid and solid waste from multiple chairs simultaneously.

· Reliability: Must provide uninterrupted operation in VA dental clinics.

· Service Support: Must be supported by manufacturer or authorized reseller, with access to parts and service.

4. Unique Advantages

· Twin pump configuration enhances reliability—one pump continues to operate if the other is offline.

· Oil-free operation minimizes odors, reduces maintenance, and eliminates risk of contamination.

· Engineered for efficient, quiet operation in clinical settings.

5. Configuration

· Electrical: Must match site-specific voltage and phase requirements (208–230V, single or three phase)

· Installation: Floor-standing, requires appropriate site preparation; includes installation guide

The FAR Clause 52.211-6 Brand Name or Equal applies to this RFI. Any items stated as equal not confirming to the requirements will be considered non- responsive.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Is your business a: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or a distributor of the items being researched above?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way?

(5) If you do, state how and what is altered; assembled; modified?

(6) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

(7) If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the items you are providing information for available on your schedule/contract?

(8) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes?

*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

Responses to this notice shall be submitted via email to Carlos.Magana@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 9AM PST. June 10, 2026. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26226Q0900. It is not required, but if possible, please provide unofficial pricing. Notice: No remanufactures or gray market items/ supplies will be acceptable. Interested parties of RFI must be an authorized reseller, distributor, or dealer of the O.E.M. (Original Equipment Manufacturer). Verification can be provided by submitting an authorization letter or other documents from the OEM stating authorization for item in this notice. Equipment/ items shall be in accordance with the OEM terms and conditions.