RFI_DCSA Senior Leader Offsite.doc.pdf

REQUEST FOR INFORMATION

Requirement Title: Defense Counterintelligence and Security Agency (DCSA), Chief Strategy Office, Senior Leaders Offsite

The Defense Counterintelligence and Security Agency (DCSA), Chief Strategy Office (CSO), is seeking a venue in which to host its Senior Leaders Offsite. The facility must have a meeting hall with capacity for 60 participants, , audio-visual equipment as specified; and on-site lodging and meals (food and beverages) for all participants. This event will take place Tuesday, July 23, 2024 through Wednesday, July 24, 2024.

Location: Washington, DC (or within 60 miles of Washington, DC and less than one hour from an international or domestic airport).

Response Deadline: 3:30 PM EDT on Friday, May 3, 2024.

GENERAL INFORMATION

1. This request for information (RFI) is published FOR MARKET RESEARCH PURPOSES ONLY pursuant to Federal Acquisition Regulation (FAR) 15.201(e), Exchanges with Industry. No solicitation is available.

Responses to this notice are NOT offers and CANNOT be accepted by the Government to form a binding contract.

2. This RFI is a market research tool used to determine the availability and adequacy of potential conference venues for planning purposes only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

3. North American Industry Classification System Code (NAICS): 561599 – All Other Travel

Arrangement and Reservation Services.

4. Small Business Size Standard: $32.5M.

REQUIREMENT INFORMATION

The purpose of this RFI is to seek information on sources (venues) that have the capacity and capability to host a Senior Leaders Offsite with the requirements listed below.

Specifically, responses to this RFI should identify and distinguish the vendor’s availability and conference service capabilities for the following:

• Dates: July 23-24, 2024.

• Location: Washington, DC (or within 60 miles of Washington, DC and less than one hour from an international or domestic airport).

• Capacity: 60 participants (conference space, lodging, onsite meals/dining options).

• Lodging: Availability for all participants to stay at same location as the conference rooms at per diem or lower rates with variable check-in and check-out dates.

• Meals: Onsite dining options available for breakfast, lunch, and dinner at per diem rates.

• Space: Onsite conference/meeting space and event support as described in the table below.

• Accommodations: Conference venue must have onsite lodging at Government rates and available ADA compliant rooms. (See FY 2024 Per Diem Rates | GSA.) If venue is a hotel, lodging and taxes will be billed to rooms and paid by participants. Handicapped parking and accessibility accommodations for guests with limited mobility.

• Specifications by Date:

Specification Monday

07/22/24

Tuesday

07/23/24

Wednesday

07/24/24

Lodging Capacity

Variable up to 15 people

Variable up to 60 people

Variable up to 60 people

Breakfast 0 15 60

Lunch 0 60 60

Dinner 15 60 0

Coffee Breaks

Water Stations

Conference Hall Capacity &

Specifications

Available for setup & A/V check

Evening Social Capacity

0 60 0 https://www.gsa.gov/travel/plan-book/per-diem-rates

SUBMISSION REQUIREMENTS

RESPONSES are due via email to terrie.m.rodriguez.civ@mail.mil. by 3:30 PM EDT on Friday, May 3, 2024. Documents shall be in electronic format in Microsoft Word, Excel, PowerPoint, and/or Adobe format. Responses to the RFI should contain the e-mail subject line “RFI Response to DCSA Senior Leader Offsite.” Responses to the RFI are not offers for contract, will not be used by the Government to form a binding contract, and will not be returned.

Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

RFI respondents are asked to provide the following information:

1. Capabilities Statement: All vendors responding to this RFI shall provide a short capabilities statement (no more than five pages) that outlines the vendor’s ability to meet the requirement and includes the following:

• Venue name, address, and website.

• Points of contact (including titles, phone numbers, and email addresses).

• Details/marketing information on venue capacity, services, and amenities.

• Space specifications and drawings of conference space configurations if available.

• Onsite dining options/services.

• Whether respondents utilize third-party vendors to secure space, A/V equipment, or food and beverage services.

2. Pricing: Vendors are asked to review the RFI and provide a rough order of magnitude outlining fully burdened prices for the requirements/specifications outlined above and any other relevant pricing that may apply.

3. Feedback/Suggestions: Vendors are encouraged to provide any feedback and propose suggestions regarding this requirement.

http://www.sam.gov/

DISCLAIMER: THIS RFI IS NOT A REQUEST FOR PROPOSAL (RFP) AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION OR ULTIMATELY AWARD A CONTRACT.

RESPONSES WILL NOT BE CONSIDERED AS PROPOSALS NOR WILL ANY AWARD BE MADE AS A RESULT OF

THIS SYNOPSIS.

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in responses. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Any solicitation resulting from the analysis of information obtained will be announced as required under the FAR section used for this procurement; however, responses to this notice will not be considered adequate responses to a solicitation.

All information contained in the RFI is preliminary as well as subject to modification and is in no way binding on the Government. FAR clause 52.215-3, Request for Information or Solicitation for Planning Purposes, is incorporated by reference in this RFI. The Government does not intend to pay for information received in response to this RFI. Responders to this invitation are solely responsible for all expenses associated with responding to this RFI. This RFI will be the basis for collecting information on services available. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to the RFI will not be returned nor will receipt be confirmed. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).