RFI_CustomPlaques_.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

Request for Information (RFI)

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DISCLAIMER:

THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST

FOR PROPOSAL OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. NO

FUNDING IS AVAILABLE TO PAY FOR SAMPLES PROVIDED. SAMPLES WILL NOT

BE RETURNED.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary requirements envisioned for the Federal Bureau of Investigation (FBI), Finance and Facilities

Division (FFD), National Capitol Region Section (NCRS), Facilities Services Unit (FSU). The information gathered may be used to formulate acquisition strategies for competitive solicitations.

BACKGROUND

The FBI, FFD, NCRS, FSU is requesting samples of customized plaques that contain high quality material to last as a keepsake, for employees for innumerable years.

There are various types of recognition and honors an employee may receive. They require engraving and may vary in description. This will involve utilizing print, electronic, or other media to meet the FBI’s graphic needs.

The objective of the Request for Information (RFI) is to obtain sample plaques that meet the FBI requirements and specifications for evaluation purposes in order to verify capabilities for seamless integration into the existing FBI environment. The plaques shall meet the following specifications.

REQUIREMENTS OF THE RFI

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The requirements are as follows:

• Plaques are laser engraved on a 12”x8.625” Aluminum plate that is painted black and lasers away to show gold, giving it a black background and gold text.

• All engraving is performed on the left side of the plate, along with guidelines for holes that need to be drilled through the plate and for emblems to be adhered or screwed into place.

• From the top of the plate, for Professional Staff without badges, a 1.625” FBI Emblem is placed approximately 1.5” inches down from the top of the plate, between a 3”x4.125” laurel wreath emulating the “Fidelity, Bravery, Integrity” banner and laurels from the FBI seal. Agents and Professional Staff with badges will have a hole drilled between the laurels.

• Beneath the laurels and .625” above the tops of the lowercase letters of the Employee’s name, 1.25” tall gold painted anniversary emblems are placed, evenly spaced, for however many years the employee qualifies up to 5 emblems in total.

• The completed plate is secured into a 12”x9” (outer size) shadowbox frame. Once secured in, a piece of foam board is used to give space between the screws from the laurel and the clean black rail board backing to give it a more professional look.

• Felt circles are placed in the bottom two corners of the backing and a tooth hanger is fastened into the center top of the frame.

Vendor must provide all parts of the plaque:

- Shadowbox frame o 1.5 inches deep, with the item being set .25 inches from the back of the frame.

These frames would fit an item that is 12” x 9”, have a walnut stain (does not need to be walnut wood) and a .25” matte black line painted on the flat portion of the front before it does a concave curve. The molding is 1” wide and 1.5” deep/tall.

- Engraving Plates o Black with Gold Text

- FBI Seal Emblems o 1 5/8 inch wide, die struck copper, 3D molded emblems with MATTE plating with no attachments (flat back), Plating is antique Gold

- FBI Laurel Wreath o 3 x 4 1/8 inch wide, die cast zinc, soft enamel badges with 3D mold, MATTE gold plating and 2 nut and screw attachments, Plating is antique Gold

- Anniversary Emblems o 10-year, 20-Year, 25-Year, 30-Year, 35-Year o 1.25 inch tall, die struck copper, 3D Molded pins with MATTE GOLD plating &

1 cut-out, Plating is Antique Gold

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- Appropriate backing o Agents and Professional Staff with badges will require the backing to not be in place upon delivery to Customer. Adhesive will need to be available on the edges of the backing to be placed on-site

- Sawtooth Hanger o Installed in landscape orientation, middle of the top of the frame

Example to be used on sample:

PRESENTED TO

SPECIAL AGENT

James J. Sample

1996 – UPON YOUR RETIREMENT – 2020

THE FEDERAL BUREAU OF INVESTIGATION

BADGE NO: 12345

CONTRACTOR QUALIFICATIONS

This RFI is open to all business contractors for market research only. The Government would like to know which firms can provide a product meeting the requirements listed above by identifying themselves, responding to this RFI, and providing a sample.

1. Company name, UEI number, NAICS code and business size.

2. Provide a sample of the product requested and ship to the following address:

FBI, Facilities Services Unit

ATTN: Helen Younker

935 Pennsylvania Avenue, NW

Washington, DC 20535

3. Address whether your company has a GSA Schedule and if they are capable of providing these services on schedule. If able to provide the services on schedule, provide the schedule and SIN.

4. Notify contract specialist of shipment, lrcalvert@fbi.gov

Required Information:

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Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

Facility Clearance (if applicable):

Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

DISCLAIMER and RESPONSES

THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A

SOLICITATION AS A RESULT OF THIS RFI. THIS IS BEING ISSUED SOLEY FOR

INFORMATIONAL AND PLANNING PURPOSES AND DOES NOT CONSTITUTE A

SOLICTIATION. IN ACCORDANCE WITH FAR 15.201(e), RESPONSES TO THIS

NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT

TO FORM A BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR

QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE

CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY

FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION

TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS

TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

ALL COSTS ASSOCIATED WITH RESPONDING TO THIS RFI WILL BE SOLELY

AT THE EXPENSE OF THE RESPONDING PARTY. SAMPLES PROVIDED WILL

NOT BE RETURNED.

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WHAT SHOULD BE INCLUDED IN YOUR RESPONSE

All interested parties shall submit capability packages in response to this notice:

1. Do submit succinct, thoughtful responses to the requirements/questions listed in this RFI.

2. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

3. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the FBI.

WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

RFI SUBMITTAL INSTRUCTIONS:

Questions shall be emailed to the below listed point of contact. Questions are due by 5:00 PM, EST, May 2, 2025.

Submissions to this RFI shall be emailed to the below listed point of contact. Submissions are due by 5:00 PM EST, May 28, 2025.

Samples must be received by May 28, 2025.

Contracting Point of Contact: Lily Calvert

Email: lrcalvert@fbi.gov