RFI-Checklist-NAGB-Houston-March-2026.docx
DOCX document 31 KB Posted
- Solicitation number
- 2931
- Issued by
-
Department of Education
About this file
This document is a Request for Information (RFI) checklist for the National Assessment Governing Board's March 2026 Quarterly Meeting in Houston, Texas. The RFI seeks potential meeting support services from hotels or conference venues, with specific requirements including proximity to airport/public transit, ADA compliance, meeting space capabilities, audio-visual support, and catering services. Key evaluation criteria cover location accessibility, lodging amenities, meeting room specifications (suggesting 2,900-3,000 sq. ft. for plenary sessions and 690-750 sq. ft. for breakout rooms), technical support, and on-site coordination.
The RFI targets venues that can accommodate government meeting needs, with specific preferences for business center access, Wi-Fi, hybrid/virtual meeting capabilities, and flexible cancellation policies. Respondents are asked to provide detailed information about their facilities, including SAM UEI number, CAGE code, NAICS code 721110 (Hotels), socio-economic status, and capability to meet government per diem rates. This market research is being conducted by the Department of Education to determine potential sources for the National Assessment Governing Board's quarterly meeting, with no commitment to issue a future solicitation.
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Text version
National Assessment Governing Board March 2026 Quarterly Board Meeting Houston, Texas RFI Response Checklist – Meeting Support Services
Hotel/Company Information
· Hotel/Company Name: Click or tap here to enter text.
· Address: Click or tap here to enter text.
· Point of Contact (Name, Title, Email, Phone): Click or tap here to enter text.
· SAM UEI#: Click or tap here to enter text.
· CAGE Code: Click or tap here to enter text.
· NAICS Code 721110 – Hotels (except Casino Hotels) and Motels: Y/NClick or tap here to enter text.
· PSC Code X1AB – Lease/Rental of Conference Space and Facilities: Y/NClick or tap here to enter text.
· Socio-Economic Status (e.g., Small Business, 8(a), HUBZone): Click or tap here to enter text.
Capabilities Checklist
| Category |
| Criteria |
| Available? |
| Notes/Comments |
| Location & Accessibility |
| Proximity to airport/public transit; safe and walkable area |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Lodging & Amenities |
| Government per diem rates available |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Business center and Wi-Fi access |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| AAA/Mobil Rating: [Insert Text Field] |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| ADA Compliance |
| ADA-compliant facilities |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Meeting Space |
| Adequate capacity for plenary and committee meetings (Suggested: Plenary - 2,900–3,000 sq. ft.; Office/Breakouts - 690–750 sq. ft. each) |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Natural lighting or appropriate lighting controls |
| ☐ Yes ☐ No |
| Soundproofing and acoustics |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Audio-Visual Capabilities |
| In-house A/V vendor with on-site technical support; hybrid/virtual meeting support; projectors, microphones, screens |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Catering & Dining |
| On-site outlets and catering services with customizable menus; dietary accommodations (e.g., vegetarian, vegan, gluten-free) |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Staffing & Coordination |
| Dedicated conference services coordinator for pre-event and on-site support |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Cost & contracting |
| Transparent pricing and itemized quotes |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
| Flexible cancellation/rescheduling policies |
| ☐ Yes ☐ No |
| Click or tap here to enter text. |
Other Notes (Prior Experience with Government Meetings, etc.):
Click or tap here to enter text.
File details come from the government source that posted it. Updated .