RFI - Bulk Propane Gas - BPM054692.pdf

DEPARTMENT OF GENERAL SERVICES (DGS)

OFFICE OF STATE PROCUREMENT (OSP)

REQUEST FOR INFORMATION (RFI)

RFI NUMBER: BPM054692

Issue Date: December 29, 2025

STATEWIDE

BULK PROPANE GAS

NOTICE

A Prospective respondent that has received this document from the Office of State Procurement website or eMMA, or that has received this document from a source other than the Procurement Officer, and that wishes to assure receipt of any changes or additional materials related to this RFI, should immediately contact the

Procurement Officer and provide the Prospective Respondents name and mailing address so that addenda to the

RFI or other communications can be sent to the Prospective Bidder.

REQUEST FOR INFORMATION

BPM054692

2 of 8 Revised 12/29/2025

DEPARTMENT OF GENERAL SERVICES

Office of State Procurement

RFI KEY INFORMATION SUMMARY SHEET

Request for Information: BULK PROPANE GAS

Solicitation Number: BPM054692

Solicitation Type: BULK PROPANE GAS

RFI Issue Date: December 29, 2025

RFI Issuing Office: DGS, Office of State Procurement

Procurement Officer: Tierra Ali-Said e-mail: Tierra.Ali-Said1@maryland.gov

Closing Date and Time: January 13, 2026, by 4:00 PM Local Time

Responses are to be submitted directly to the Procurement Officer at:

Tierra.Ali-Said1@maryland.gov.

mailto:Tierra.Ali-Said1@maryland.gov

3 of 8 Revised 12/29/2025

CONTENTS OF THIS SOLICITATION PACKAGE

Section A General Information

Attachment 1 Three (3) Pages

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SECTION A

GENERAL INFORMATION

A. OBJECTIVE:

The purpose of this Request For Information (RFI), which is not a solicitation to procure, is a means of conducting market research to identify capable parties having an interest in a Statewide BULK PROPANE

GAS procurement. This RFI for BULK PROPANE GAS is in addition to any formal forthcoming virtual pre-bid conference that would occur after the procurement solicitation posting, once a date is determined.

a) The requirements stated in this RFI may not accurately reflect that which may be contained in a Request for

Proposal (RFP), Invitation for Bid (IFB), Purchase Order RFP (PORFP), Task Order RFP (TORFP) or other procurement vehicle. This issuance does not constitute a commitment to issue a request for bids, award a contract, or pay any costs incurred in preparation of a response to this request. Furthermore, the

Department of General Services (DGS) Office of State Procurement (OSP) requires that all responding vendors provide a sample quote or bid sample in response to this RFI. Pricing must be accurate and according to the current CPU-I and PPI.

b) Any information received in response to this RFI will assist DGS OSP in collecting information that may be used at a future date for a procurement. A submission in response to this RFI does not guarantee that the respondent will be included in any subsequent procurement. Likewise, a non-submission in response to this

RFI does not preclude a recipient or vendor from inclusion in any future procurement.

c) As part of DGS OSP’s efforts to gather this information, DGS OSP may schedule information sessions as it determines necessary with participants or others. The purpose of these sessions is strictly information gathering. This is not a procurement activity and will not result in an evaluation or a purchase.

d) DGS OSP intends on subsequently soliciting and awarding a Fixed Price, Indefinite Delivery, Indefinite

Quantity Contract for a source of supply and delivery for BULK PROPANE GAS to various locations throughout the State of Maryland. The Term of the Contract is anticipated has not yet been determined. It is anticipated that the Contract will be for multiple years and potentially contain Renewal Options.

e) The Contract Award(s) may be by geographic region; however, the makeup of this has not yet been determined. DGS OSP would like to designate one or more portions of this Contract to Small Businesses, Minority Businesses, and Veteran-Owned Businesses. A Small Business Preference (SBP) is possible.

f) Small Businesses, Minority Businesses, and Veteran-Owned Businesses are strongly encouraged to respond to this RFI. For additional information regarding the eMMA Registration process and how to submit an RFI, contact eMMA at emma.helpdesk@maryland. Procurement-related Questions are due to the Procurement

Officer no later than 4:00 PM, Local Time on January 13, 2026.

B. INSTRUCTIONS

a) This information is for DGS OSP’s internal planning purposes only. Responses will not be used to evaluate firms.

b) To ensure an expedited review and response process, submit all Questions no later than the Questions due date. If you wish to submit an RFI Response (or respond to the RFI) complete and send only Attachment I to the

Procurement Officer no later than 4:00 PM Local Time on January 13, 2026 via email at: Tierra.Ali-

Said1@maryland.gov.

mailto:emma.helpdesk@maryland

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c) Respondents must give specific attention to the identification of those portions of its response which they consider confidential, proprietary, commercial information, or trade secrets, and provide justification why such materials, upon request, should not be disclosed by the State under the Public Information Act, Title 4 of the

General Provisions of the Annotated Code of Maryland. Respondents are advised that, upon request for this information from a third party, the Procurement Officer will be required to make an independent Determination regarding whether the information may be disclosed.

C. BULK PROPANE GAS

a) For reference purposes and to assist in determining if your firm is capable of handling the requirements of the State, below you will find additional information and a sample Scope of Work.

b) The current contract details are available upon request or available in eMMA via the CTR# 006164.

c) Scope of Work:

REQUIREMENTS: The Contract shall require the Contractor to:

1. Provide BULK PROPANE GAS to the State:

2. Complete deliveries of BULK PROPANE GAS to locations throughout the State.

3. Other Terms and Conditions pertaining to the Contract for BULK PROPANE GAS.

4. Meet Reporting Requirements associated with the Contract for BULK PROPANE GAS.

5. Meet or surpass the MBE Goal of _TBD__% for BULK PROPANE GAS.

6. Meet or surpass the VSBE Goal of __TBD__% for BULK PROPANE GAS.

7. Be registered as a Small Business; if applicable

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Attachment 1, 1 of 3 Complete this Section and send Attachment 1 to the Procurement Officer.

A) Contractor Contact Information: Complete the yellow fields listed below.

Company Name:

Address:

Email Address:

Website Address:

Telephone Number:

Point of Contact (name, title, telephone number, and email address):

Satellite/Branch Office Locations:

eMMA SUP#:/SBR#:/MBE#:/VSBE#:

B) Socioeconomic Information: Is your company Minority-owned (MBE)? Veteran-owned (VSBE)? Or Certified

Small Business (CSB)? Circle one. If your company is none of the above, cross them all out.

MBE VSBE CSB

Business Size (Small or Large):

If other, please specify:

Additional Notes about your Company you would like us to know:

C) Demographics and Pricing:

a. Demographics: On the next page, please circle the Counties below based on your firm’s delivery capabilities for delivering BULK PROPANE GAS, include any anticipated team subcontractors

(including partner-companies and/or affiliates). Circle the Counties you believe can meet the delivery requirements and provide BULK PROPANE GAS outlined in the attached Specifications.

Contractors who may not have the organizational/staff capability to provide delivery service coverage in all areas of a specific MD Region, circle the Regions you can provide services or indicate to which

Counties your company can provide BULK PROPANE GAS of BULK PROPANE GAS.

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Attachment 1, 2 of 3

b. Pricing: Please provide your company’s current prices according to the Unit of Measure listed in the

Chart. Prices must be current and represent dollars and/or cents. For example: $1.00 or $0.99 or $1.99.

Delivery Location:

See Chart Listed

Above

Unit of Measure:

One (1) Gallon, only

Price per Unit of

Measure:

Price per Gallon

Region A

1 Gallon

Region B

Region C

Region D

Region E 1 Gallon

Region F 1 Gallon

STATEWIDE REGIONS:

Region A Region B Region C Region D Region E Region F

Allegany

Frederick Anne Arundel Caroline Dorchester Calvert

Garrett Montgomery

Baltimore

Cecil Somerset Charles

Washington Prince George's

Baltimore

City Kent Wicomico St. Mary's

Carroll Queen Anne's Worcester

Harford

Talbot

Howard

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Attachment 1, 3 of 3

D) General Questions:

a. Is there anything unduly restrictive about the specifications that would prevent your company from being able to compete for providing BULK PROPANE GAS?

b. What part of this requirement do you believe could be subcontracted out/collaborated to increase MBE/VSBE participation for a BULK PROPANE GAS Contract? (why or why not)?____________________________________________________________________

c. Are there any regions/counties that you believe can be designated as Small Business

Reserved (SBR) to provide and deliver BULK PROPANE

GAS?___________________________________________________________________

d. Are there any other items you believe that the Office of State Procurement should consider before finalizing the specifications for a BULK PROPANE GAS

Solicitation?______________________________________________________________

e. Other: (enter additional information/suggestions here.)_________________________________________________________________________

THIS IS THE END OF THE REQUEST FOR INFORMATION.

Send all pages (1 through 3) of Attachment 1 to Tierra.Ali-Said1@maryland.gov no later than the date indicated at the top of this Request for Information.