RFI breakout tanks.pdf

693JK324RFI02

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/18/2023

1 1

Acquisition Services Division 1200 New Jersey Avenue SE, East Bldg, 3rd Fl Washington DC 20590

PIPELINE AND HAZARDOUS MATERIALS SA

Multiple

202 366-6688DWAYNE CROSS

12/26/2023 1400 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Department of Transportation intend on making a sole source award to a vendor that can teach a Safety Evaluation of Breakout Tanks course in accordance with the attached Statement of Work.

Interested vendors must send credentials associated with the attached Statement of Work to show the ability to perform the requested tasks.

Please provide Your UEI number and at least 1 form of Past Performance. Please email all submissions to dwayne.cross@dot.gov. This is a Small Business Set Aside.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

October 2023

Office of Pipeline Safety – PHP

Pipeline and Hazardous Materials

Safety Administration (PHMSA)

Safety Evaluation of Breakout Tanks Course (PHMSA-PL2288)

Statement of Work

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration

Pipeline and Hazardous Materials Safety Administration (PHMSA)

STATEMENT OF WORK (SOW)

Safety Evaluation of Breakout Tanks Course (PHMSA-PL2288)

1.0. INTRODUCTION

The Pipeline & Hazardous Materials Safety Administration (PHMSA), Inspector Training &

Qualifications (TQ) mission is to provide economical, timely, state-of-the-art training and educational opportunities to the pipeline industry. Specifically, the Safety Evaluation of Breakout

Tanks Course (PL2288) equips Federal and State pipeline safety inspectors/specialists/engineers with adequate knowledge and tools to conduct an appropriate inspection of breakout tanks. It is crucial for OPS inspectors and technical staff to become familiar with these adopted recommended practices to effectively enforce them.

2.0. OBJECTIVE

To support its efforts in providing state-of-the-art training and educational opportunities to the pipeline industry, TQ requires a qualified contractor to present courses and seminars in the areas of pipeline safety and compliance, regulatory training, and to further revise/develop course materials in the same areas as needed due to regulatory policy changes and updates.

3.0. DEFINITIONS

• Subject Matter Expert (SME): Experts in a field of study as it relates to the pipeline industry, such as safety, security, investigations, compliance, regulations, assessment, etc.

• Associate Instructor: Contract and volunteer SME instructors for TQ located in cities across the United States. Travel is the only cost reimbursed for Associate Instructor volunteers.

• Course Manager: Federal PHMSA employee

4.0. TASKS

The Safety Evaluation of Breakout Tanks Course (PL2288) has been presented a number of times since introduced in the 2001/2002 timeframe. The course manual consists of multiple chapters for its content and basis for instruction. This content must be revised regularly to be current with the latest technologies and regulations, as well as to incorporate student comments for improvements from previous classes. These revisions and updates are summarized as follows:

4.1 Conduct Training Courses/Seminars

The course covered by this requirement is provided below:

• Safety Evaluation of Breakout Tanks Course (PL2288) –two (2), four (4) day classes

4.2 Tasks Related to the Conduct of Courses/Seminars

The contractor shall provide personnel with necessary pipeline industry expertise through:

4.2.1 Extensive knowledge of and experience with Above Ground Breakout

Tanks and the industry Standards associated with them;

4.2.2 Knowledge of Federal regulations pertaining to Above Ground Breakout

Tank requirements;

4.2.3 Sound classroom educational techniques and the ability to implement the techniques in a classroom and workshop environment;

4.2.4 Provide documentation and recordkeeping for courses, as identified below, within 7 days of completion of each course to the TQ Course

Manager.

• Inventory List – to be completed by the contractor. Inventory items shipped, delivered, or stored for the class. Contact TQ if items are missing. Re-inventory for items prior to return shipment or storage at

TQ.

• Student List – the contractor should ensure students in class are on the student list.

• Registration Form – to be completed by the student.

• Course/Trainer Evaluation – to be completed by the student.

• Exams – to be completed by the student.

• Instructor Comment Sheet – to be completed by the contractor.

4.2.5 Ensure all materials necessary for conducting the class are available and properly laid out in the classroom one (1) day prior to the class start date.

4.2.6 Deliver the course using Government-approved lesson plans and training materials.

4.2.7 Coordinate with host contact prior to and during the class to prepare and review classroom requirements such as access to the classroom, access to storage of materials, etc.

5.0. RESPONSIBILITIES

The contractor will be responsible for the prompt and accurate completion of each task identified in Section 4.0 and all subparagraphs therein.

6.0. DELIVERABLES

Task 1: The course will include a combination of lectures, audiovisual presentations and videos, and a virtual field trip to actual tank farm facilities. The contractor shall provide TQ with hard and electronic copies of their PowerPointTM presentations, and all other handouts that will be used as part of the training. Each PowerPointTM presentation must include instructor (speaker) notes associated with the subject matter of each slide.

The contractor shall not provide copies of the API and NFPA standards to students.

Task 2: The contractor will provide a pool of test questions associated with each segment of the instruction, to a minimum of 100 questions for purposes of pre and post-testing. Each test question will be of the multiple choice design with the correct answer provided and with guidance for why the answer is correct.

The curriculum must cover each standard in enough detail to acquaint the students with its requirements and the means to assess an operator’s compliance. The curriculum must address the following standards:

• API Publication 2026, “Safe Access/Egress Involving Floating Roofs of Storage Tanks in

Petroleum Service,” 2nd edition, April 1998 (reaffirmed June 2006) (API Pub 2026), IBR approved for §195.405(b).

• ANSI/API Recommended Practice 651, “Cathodic Protection of Aboveground Petroleum

Storage Tanks,” 3rd edition, January 2007, (ANSI/API RP 651), IBR approved for

§§195.565 and 195.573(d).

• ANSI/API Recommended Practice 652, “Linings of Aboveground Petroleum Storage Tank

Bottoms,” 3rd edition, October 2005, (API RP 652), IBR approved for §195.579(d).

• API Recommended Practice 2003, “Protection against Ignitions Arising out of Static, Lightning, and Stray Currents,” 7th edition, January 2008, (API RP 2003), IBR approved for §195.405(a).

• API Recommended Practice 2350, “Overfill Protection for Storage Tanks in Petroleum

Facilities,” 3rd edition, January 2005, (API RP 2350), IBR approved for §195.428(c).

• API Specification 12F, “Specification for Shop Welded Tanks for Storage of Production

Liquids,” 12th edition, October 2008, effective April 1, 2009, (API Spec 12F), IBR approved for §§195.132(b); 195.205(b);195.264(b) and (e); 195.307(a); 195.565;

195.579(d).

• API Standard 510, “Pressure Vessel Inspection Code: In-Service Inspection, Rating, Repair, and Alteration,” 9th edition, June 2006, (API Std 510), IBR approved for

§§195.205(b); 195.432(c).

• API Standard 620, “Design and Construction of Large, Welded, Low-Pressure Storage

Tanks,” 11th edition February 2008 (including addendum 1 (March 2009), addendum 2

(August 2010), and addendum 3 (March 2012)), (API Std 620), IBR approved for

§§195.132(b); 195.205(b); 195.264(b) and (e); 195.307(b);195.565, 195.579(d).

• API Standard 650, “Welded Steel Tanks for Oil Storage,” 11th edition, June 2007, effective

February 1, 2012, (including addendum 1 (November 2008), addendum 2 (November

2009), addendum 3 (August 2011), and errata (October 2011)), (API Std 650), IBR approved for §§195.132(b); 195.205(b); 195.264(b) and (e); 195.307(c) and (d); 195.565;

195.579(d).

• API Standard 653, “Tank Inspection, Repair, Alteration, and Reconstruction,” 3rd edition, December 2001, (including addendum 1 (September 2003), addendum 2 (November

2005), addendum 3 (February 2008), and errata (April 2008)), (API Std 653), IBR approved for §§195.205(b), 195.307(d), and 195.432(b).

• ANSI/API Standard 2000, “Venting Atmospheric and Low-pressure Storage Tanks,” 6th edition, November 2009, (ANSI/API Std 2000), IBR approved for §195.264(e).

• API Standard 2510, “Design and Construction of LPG Installations,” 8th edition, 2001, (API Std 2510), IBR approved for §§195.132(b), 195.205(b), 195.264 (b), (e); 195.307 (e),

195.428 (c); and 195.432(c).

• NFPA-30 (2012), “Flammable and Combustible Liquids Code,” including Errata 30-12-1

(9/27/11), and Errata 30-12-2 (11/14/11), 2012 edition, copyright 2011, (NFPA-30), IBR approved for §195.264(b).

The training will focus on methods that inspectors can use to verify compliance with those regulations that have the highest impact on tank integrity, operation, and maintenance. The compliance evaluation methods shall be prioritized so an inspector may adapt their inspection scope depending on how much time they have to devote to each breakout tank facility. Typically, since inspections of breakout tank facilities are conducted in association with an audit of the entire pipeline facility, an inspector may have only one day per pipeline breakout tank facility (2 to 3 tanks) to perform the record and field verification of regulatory compliance. If a breakout tank complex is large enough or is a stand-alone third-party facility, federal and state inspectors may be able to dedicate 3 to 4 days for inspection of the tank facility.

The Training Plan, Course Design Document, and Lesson Plans will be provided to the contractor upon notice of award.

Task 3: Provide 35 hours of training in the Safety Evaluation of Break Tanks Course

• The Contractor will provide 3 to 5 questions per hour of instruction for student learning knowledge assessment. A minimum of 100 questions must be provided.

• The course must take place at the following location and dates:

Location Dates

PHMSA Training & Qualifications Center, Oklahoma City, OK

January 22-25, 2024

May 13-16, 2024

7.0. QUALIFICATIONS OF INSTRUCTORS AND REVISION/DEVELOPMENT

SPECIALIST(S)

7.1 Background

The contractor must have a demonstrable background and expertise of at least 20 years related to Breakout Tank construction, maintenance, and inspection in accordance with the various API Standards relating to Above Ground Storage Tanks. The contractor must have demonstrated technical expert knowledge of CFR 49, Parts 195 as it relates to Above

Ground Storage Tanks.

7.2 Experience

The contractor must have extensive experience of at least 7 years as a technical instructor in developing and delivering breakout tank inspection training to adults. Must be able to implement sound adult education techniques in the classroom environment, as well as perform hands-on training for outdoor field exercises.

7.3 Instructional System Design

Must have demonstrable instructional systems design experience to revise and/or develop course materials.

8.0. GOVERNMENT-FURNISHED RESOURCES

8.1 Course Material

TQ will provide the following materials for the course conduct:

• Training facility

• Computer/tablet with appropriate connections to the presentation system

• Eight (8) LCD projector for computer/s

• Eight (8) large screens

• Sufficient whiteboard marking area and appropriate dry-erase markers

• Elmo or similar document camera linked to projectors

• Student manuals assembled in Blackboard education technology or equivalent from the

PHMSA TQ supplied presentation files

• Air-conditioned classroom space for all lecture presentations

• Course supplies for student use (All necessary course materials)

Class size is limited to 30 students maximum.

Any materials, other than those provided by PHMSA TQ to the students must be approved by the technical point of contact/Course Manager prior to delivery to the student.

8.2 Classroom/Training Equipment for Course Development and Revision

The Government will provide classroom/training equipment for course revision/development workshops, if necessary.

8.3 Travel

All travel will be coordinated and provided by the Government in accordance with the U.S.

General Services Administration rates listed in www.gsa.gov. Travel includes airline tickets at the lowest rate available and lodging/ M&IE/driving miles/etc., per the Federal

Travel Regulations. Travel time is not included in this order and will not be reimbursed.

Contractors are not eligible for the Government airfare rates. The traveler is required to confirm the class schedule and make airline reservations at a minimum of 35 days in advance of the trip to receive the lowest rate available. In the event of a cancellation, the contractor will be reimbursed for the airfare to be used towards another trip for PHMSA training.

9.0. ADMINISTRATIVE CONSIDERATIONS

9.1 Point of Contact – Course Manager

Wayne St. Germain

PHMSA Training & Qualifications Center

3700 S MacArthur Blvd., Suite B

Oklahoma City, OK 73179

Office: 405-686-2315

Cell: 405-823-4268

E-Mail: wayne.stgermain@dot.gov

9.2 Place of Performance

Class presentations will be conducted at the PHMSA Training & Qualifications Center

Classroom in Oklahoma City, OK.

http://www.gsa.gov/ mailto:wayne.stgermain@dot.gov

9.3 Period of Performance and Hours of Work

• Scheduled course dates: January 22-25, 2024 & May 13-16, 2024 (Base year) + 4 option years

• There will be two (2), five (4) day classes between the hours of 8:00 AM and 5:00

PM Local Time.

The training schedule is subject to change and is beyond the control of the Government. If changes arise, the conduct of the training will be by mutual agreement between the contractor and the Government.

Travel time outside of a regular workweek will be necessary to complete these tasks in order to set up classrooms prior to instruction. Travel time will not be reimbursed.

9.4 Method of Payment

The contractor will be paid upon successful completion of the course outline herein and upon submission of an itemized invoice for training services provided.

10.0. CONTRACTOR-FURNISHED RESOURCES

The contractor will provide the instructor, along with all the other requirements in Sections 4.0, 5.0, and 6.0 above.

11.0. CONTRACT TYPE AND AWARD

PHMSA intends to award a firm-fixed-price purchase order contract in accordance with FAR 13

– Simplified Acquisition Procedures. Award will be made to the responsible Offeror whose offer conforms to the solicitation and offers the best value to the Government, in accordance with the evaluation criteria described in SF-18.

12.0. SECURITY

Contractor Security Requirements and Procedures

Any personal data collected and/or used under this contract is subject to the Privacy Act

Clause (FAR 52.224-2) (APR 1984). The Contractor is restricted to using Privacy Act information provided by the Government or other Government contractors solely for the purposes authorized by this contract and for no other purpose(s). The Contractor must not provide the information to any other person or entity unless explicitly directed. Each person providing service under this contract must sign a document of understanding stating that he/she understands and will comply with Privacy Act requirements.

13.0. PRIVACY AND SECTION 508

The contractor must adhere to Federal Government law and policies, as well as Department of

Transportation and PHMSA Internet development standards and guidelines. These laws and policies include but are not limited to the Privacy Act of 1974, Section 208 of the E-Government

Act, Paperwork Reduction Act, OMB M-03-22, OMB M-04-05, OMB Guidance for Federal

Public Websites, and Section 508. Test results of scans conducted must be provided as evidence.

The DOT Compliance Checklist for Websites will be used to ensure all DOT-mandated policies are followed.