RFI-Bldg 3820 Dormitory Chiller Diagnostic and Repair.docx
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- Bldg 3820 Chiller Diagnostic and VFD Services
- Solicitation number
- F2M3CB6233A001
About this file
This is a Request for Information (RFI) issued by the Department of the Air Force 502D Air Base Wing at Joint Base San Antonio for market research purposes. The Government seeks to identify potential contractors capable of performing diagnostic work and repair services for a Trane Chiller located in Building 3820 at JBSA Fort Sam Houston. The requirement encompasses comprehensive system diagnostics, Variable Frequency Drive (VFD) repair if necessary, and post-repair performance validation to restore the chiller to 100% operational capability in accordance with manufacturer standards. Work must be performed by a contractor acting in coordination with qualified Trane service technicians and will include all project management, supervision, labor, parts, materials, and tools necessary to complete the scope.
The RFI requests voluntary market information from interested contractors, including company size status (small business certification), relevant socio-economic concerns, prior military customer experience, and cost estimates for two contract line item numbers: Trane Chiller VFD Parts Repair and Trane Chiller Diagnostics Services. The anticipated contract will be Firm Fixed Price (FFP) with NAICS codes 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC J041 (Maintenance, Repair and Rebuilding of Refrigeration and Air Conditioning Equipment), with a size standard of $19 million. Responses must be submitted via email to 1st Lt Erika Turner at erika.turner.1@us.af.mil by Wednesday, September 9th, 2026, at 12:00 PM CST. This RFI is strictly voluntary market research for acquisition planning purposes and does not constitute a quote request or commitment to award a contract.
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| File | Type | Posted |
|---|---|---|
| Statement_of_Work__Trane_Chiller_3820_VFD.pdf |
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DEPARTMENT OF THE AIR FORCE
502D AIR BASE WING
JOINT BASE SAN ANTONIO
02 Sept 2026
| TO: | 502D Contracting Squadron |
| 1655 Selfridge Ave. | |
| JBSA – Lackland AFB, TX 78236 |
| FROM: | Company Name____________________________________________________ |
| Address__________________________________________________________ | |
| Address __________________________________________________________ | |
| Phone No. ________________________________________________________ | |
| Email Address_____________________________________________________ | |
| Cage Code _______________________________________________________ |
SUBJECT: B3820 Dormitory Chiller Diagnostic and Repair NAICS: 238220, Plumbing, Heating, and Air-Conditioning Contractors PSC: J041, Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment. Size standard is $19M
The Government is only conducting market research and attaining information to identify contractors that are able to provide all items listed below and the cost associated to acquire these specific items/services. All information provided is STRICTLY VOLUNTARY. The Government is interested in collecting market information in accordance with (IAW) RFO Part 10, Market Research. The anticipated requirement is Firm Fixed Price (FFP)
1. Is your company a small business? ______________(Yes/ No)
2. If Small Business, please identify company’s socio-economic concern(s):______________________ (HUBZone, service-disable veteran-owned small bus., women-owned small bus., etc…)
3. Have you previously supplied the item to military customers? ________(Yes/No)
4. Is the NAICS listed above, the most appropriate NAICS?_____ (Yes/No). If not, please suggest a better NAICS that fits this type of work __________.
5. If you do not manufacture/produce the items, do you obtain them from a small business in the USA? ______________(Yes/ No)
6. Please take the opportunity to provide cost input for the products listed below (voluntarily).
| CLIN NO. |
| Line Item Description |
| Unit |
| QTY |
| Unit Price |
| 0001 |
| Bldg 3820 Trane Chiller, VFD Parts Repaired |
| EA |
| 1 |
| $ |
| 0002 |
| Bldg 3820 Trane Chiller, Diagnostics Services |
| EA |
| 1 |
| $ |
7. Is the pricing offered GSA or Open Market?_____________________
8. The estimated delivery time from award? _____________________ (Days)
9. What is the estimated lead time for the items you are procuring? _____________________ (Days)
10. This request for information (RFI) is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award.
11. Please respond via e-mail by Wed Sept 09th 2026, 12:00pm CST. Email: erika.turner.1@us.af.mil. If you have any questions, please contact 1st Lt Erika Turner via e-mail.
Description of Services IAW Draft PWS:
The Contractor shall provide all project management and supervision, including labors parts, material and tools to diagnose and repair the Trane Chiller located at Bldg 3820, JBSA Fort Sam Houston. Work shall encompass comprehensive system diagnostics, VFD repair (if necessary), and post repair performance validation.
This notice is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award. If Contractors are able and interested in this requirement, please identify your business entity by completing this notice and return to the above designated Government personnel. Respondents will not be notified of the results of the information. The Contracting Officer will utilize the information for acquisition planning. All proprietary information not to be disseminated in Government documents must be clearly identified. Since this is a Sources Sought announcement only, no evaluation letters and/or results will be issued to the participants. This market survey is being conducted to determine the applicable planning and acquisition strategy based on responses indicating capability in responding to this requirement image1.png
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