RFI Bedside PT Monitors August 2026.docx

Department of Veterans Affairs (VA)

Bedside Patient Monitoring Systems (BPMS)

REQUEST FOR INFORMATION (RFI)

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY (as defined in FAR 15.201(e), this is not a solicitation. Requests for a solicitation or offers will not receive a response. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received, provide feedback to respondents with respect to any information submitted, or respond to any questions or comments that may be submitted in response to this RFI. This notice does not constitute a commitment by the United States (U.S.) Government and does not obligate the Government to award a contract or otherwise pay for the information provided in response. Responders are solely responsible for all expenses associated with responding to this RFI. The purpose of this RFI is solely for market research and to gather input for use in further defining the requirement only, and identify alternative solutions, and to identify interested and potentially capable vendors to fulfill requirements for the acquisition of:

1. BACKGROUND:

Veterans Health Administration (VHA) has identified BEDSIDE PATIENT MONITORING SYSTEMS (BPMS) as candidate items for standardization. Standardization aims to obtain uniform, quality products at the best prices possible. VA Medical Centers (VAMCs) have previously purchased the selected items through more minor, individual VAMC contracts and the Federal Supply Schedule (FSS) contracts.

The proposed solution for BPMS aims to consolidate the diverse array of existing solutions into a unified integration point that streamlines data capture, exchange, and consumption across the enterprise. This standardized approach will enhance patient safety, improve clinical workflow efficiency, enable a wider variety of facility-specific point-of-care solutions based on facility needs while maintaining standard integration, and ensure accurate data integration, providing a reliable monitoring experience.

The proposed solution is to standardize interface middleware by leveraging Oracle Health’s CareAware, VA's Data Access Services (DAS) SPOE (System Point of Entry), and VA's Compass Router infrastructure. Four interface workflows support patient monitoring: discrete vitals, patient demographics, telemetry waveform strip reporting, and bedside 12-lead ECG studies. With standardization of these interfaces, information flow from the BPMS into the Federal EHR will be consistent across different point-of-care devices. Three of the four workflows already have well-defined pathways within VA:

VA and Oracle Health have jointly created a vendor-agnostic Interface Control Document (ICD) for patient demographics and wave strip reporting. CareAware is the standard offering from Oracle Health for discrete vitals.

This solution will add a standardized 12-lead ECG workflow to provide complete diagnostic-quality tracing directly from the patient bedside monitor using VA’s existing Compass Router infrastructure. Adding this integration point will reduce duplicate testing and enable seamless data transfer to the EHR and cardiology systems, improving efficiency, documentation quality, and consistency.

This vendor-agnostic approach supports the diversity of clinical practices across the enterprise by enabling standardized integration. It considers local clinical workflows, allowing variation in monitoring practices while balancing interoperability and clinical flexibility.

Bedside Patient Monitoring Systems (BPMS) are clinical devices used in medical facilities to monitor real-time physiological data, including respiratory rate, blood pressure, oxygen saturation, and electrocardiograms (ECG). These systems display locally and send data to central monitoring stations, enabling continuous monitoring, more efficient nurse operations, early detection of significant changes in patient condition, and faster clinical responses.

These systems are increasingly integrated with electronic health records (EHRs). The scope of this standardization solution profile is to establish consistent, interoperable data interfaces between BPMS and hospital-based EHRs to ensure accurate, timely patient record updates free of manual entry errors. Standardizing these interfaces improves care coordination, enhances patient safety and workflow efficiency, and enables workflow options that were previously unavailable electronically.

* All information in the RFI is subject to change and does not bind the Government in any manner.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information shall be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

2. SALIENT CHARACTERISTICS

The BPMS shall accept raw 12-Lead ECG data and patient demographics from any modern bedside patient monitor (e.g. Philips MX800, GE Carescape B450, Spacelabs Qube), formats the ECG data into the structure the Oracle Health Record will accept, and transmits the data to the specified EHR endpoint.

INSTRUCTIONS FOR RESPONDING TO THIS RFI:

Response Format and Page Limitations:

The overall total page limit for this RFI is fifteen (15) pages. Responses shall be submitted in Microsoft (MS) Word format with 12 pt font. Interested parties shall limit, or eliminate, marketing material to allow sufficient space for adequately, directly, and substantively responding with the information of most interest to the Government (i.e. the salient characteristics). Responses may also optionally include the provision of resumes of qualified personnel that demonstrate expertise in the domains. Resumes will not count towards the page limit but are limited to 2 pages each, 12 pt font. All submissions will become Government property and will not be returned.

Page 1: COVER SHEET (1 page only):

Respondent shall provide the following information:

a. Organization name, address, main phone number, and web site.

b. Primary point of contact (POC) to include e-mail address and telephone number.

c. Business size (large or small) as registered in SAM by your unique entity ID number. If a small business (SB), please provide type of SB.

d. North American Industry Classification System (NAICS) that best fits these task areas.

e. If applicable, GSA contract number, schedule, and special item number (SIN) category.

Page 2: INDEX:

Respondents shall provide an index to assist the Government in identifying where each question is addressed below in your Capabilities Statement. Please include the question number and corresponding page and section heading and/or paragraph number.

Section 1 of INDEX shall provide administrative information, and shall include the following:

a. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated POC.

b. The number of pages in Section 1 shall not be included in the fifteen (15) page limit. The fifteen (15) page limit begins after the completion of Section 1 (Cover Sheet and Index).

c. In all correspondence relevant to this RFI please identify it as a response to the ”BEDSIDE PATIENT MONITORING SYSTEMS” in the response and subject line of the email.

d. Any organization responding to this notice shall ensure that its response is complete and sufficiently detailed. Respondents are requested to limit responses to the information, and in the format provided below.

e. Companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, previous experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

3. CAPABILITY AND EXPERIENCE INFORMATION:

CAPABILITY STATEMENT

Interested firms are requested to provide capability statements addressing the following data/information, by the closing date.

a. Company name and/or any name(s) the company is operating under or doing business as (DBA)

b. Company ownership (Public, Private, joint venture)

c. Business size designation in accordance with Small Business Administration (SBA) standards for the recommended NAICS code (621511, Medical Laboratories)

d. Company address

e. Company Point-of-Contact (POC)

f. Company phone, fax, and email address

g. Company Tax ID Number (TIN)

h. Company CAGE Code and System for Award Management (SAM) Unique Entity ID (UEI)

i. Type/Size of Business relative to NAICS Code 621511. If you suggest a more accurate NAICS, as it relates to the services noted herein, please provide it as well.

j. Federal Supply Schedule (FSS) Number (if applicable)

k. Statement of Capability that demonstrates your business’s capability and past performance in providing the type of service(s) requirement in healthcare and medical facilities; to include data and information stated herein.

1. Provide a brief case study that describes how you have provided or currently provide this solution for the acquisition and delivery of immune suppressant tests to an organization of similar scope, size, and complexity to the VA? Indicate the percentage of the work that was performed by your company as the prime contractor.

2. In the case study, describe how you provided technical and operational readiness of a client you supported with the acquisition and implementation of an immune suppressant and test kits. Describe the complexity of the client’s scope and size. Establish a correlation between the size of that customer (VA or private industry). Describe how you provided end-to-end service implementation, coordination of the immune suppressant and test kits system for a client scope, size, complexity, and contact volume like the VA.

3. Provide the names of the last 5 of clients that you have successfully implemented and supported as a prime contractor. The client’s scope, size, complexity, and patient volume shall be like the VA Health Care Facilities Transplant locations.

4. Indicate whether your solution meets all the salient characteristics identified this RFI. If these cannot be entirely met, contractor shall identify which capabilities are shortfalls and can possibly be met with a business process outsourcing solution. Identify alternative approaches to meeting the capabilities if available. Use RFI questionnaire below to respond. The attachment does not count against the page count of the response.

5. What are your company’s processes to satisfy the requirements for adherence to schedule, agility, flexibility, responsiveness, scalability and reliability, service quality and consistency, and continuous improvement? If applicable, describe how your company will execute a new installation, training, and support to the site before, during, and after the installation in accordance with the original equipment manufacturer (OEM) literature?

6. Define the minimum system requirements or hardware specification for the implementation and hosting of your product to fulfill business, security, reporting, performance, and capacity requirements for VA IT Enterprise (servers, storage devices, etc.). Provide a system design and/or architecture diagram for a typical implementation of your product(s).

RFI QUESTIONNAIRE

In addition to providing your company’s Capability Statement as it pertains to the requirements of this RFI, interested and capable firms are also required to provide answers to the following questions. NOTE, if you believe that any of the questions in the questionnaire below applies to this requirement, please annotate an “N/A” next to the letter/number.

a. [ ] Yes [ ] No: Does your company exceed the required number of employees/millions based on the appropriate NAICS (621511) that the VA is requesting?

b. [ ] Yes [ ] No: Will at least 50 percent of the cost of performance incurred be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns?

c. [ ] Yes [ ] No: Will your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. A small business concern for the purposes of this procurement is generally defined as a business, including its affiliates, averaging no more than $7.5 million dollars in annual receipts and fewer than 500 employees. Annual receipts of a concern that has been in business for 3 or more complete fiscal years means the annual average gross revenue of the concern taken for the last 3 fiscal years. Annual receipts of a concern that has been in business for less than 3 complete fiscal years means its total receipts for the period it has been in business, divided by the number of weeks including fractions of a week that it has been in business, and multiplied by 52. Respondents are cautioned, however, that this is a general description only. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. The FAR is available at https://www.acquisition.gov/.

d. What is the normal pricing methodology for your products and test kits?

e. New implementation/fielding of testing equipment (if applicable):

1. How many sites are you capable of fielding on an annual basis?

2. How many sites are you capable of fielding simultaneously?

3. Describe how you plan on executing fielding operations across the (widely spread out) locations (Primaries, Secondaries, and Community Based Outpatient Clinics (CBOCs) within a given VAMC?

4. Describe, in detail, how you will itemize billing for ALL services; Travel, Man Hour (labor hour) charges, etc. (If applicable).

5. Itemize all associated third-party charges associated with each implementation; shipping fees to the respective sites, other software requirements/vendors for interface, cost for any additional network drops or electrical outlets; and cost for modifying any existing VA-owned or leased facilities to install louvers/standards on walls of supply locations. NOTE: The Government is not seeking pricing, but categories for potential costs.

6. Describe how you will address any known or unknown risks or constraints like weather, delay with parts, etc. will be mitigated. Provide a detailed communication plan with VA and other stakeholders. The communication plan shall outline what, when, and how information will be shared with VA and other stakeholders.

7. Provide Rough Order of Magnitude (ROM) for delivery based on the requirements provided in this RFI.

8. Describe the duration and scope of your warranty. Specify the expected turn-around time for support while equipment is under warranty.

9. Describe the turnaround time for service support if one (1) of the Donor-Derived Cell-Free DNA Tests for Post-Transplantation Monitoring of Kidney, Liver, Heart, and Lung Transplants kit requires hardware replacement due to equipment failure. Specify how the customer will coordinate service support request within the timeline if needed.

4. RESPONSES:

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred. Your responses may be shared with all stakeholders, thus, information received will not be considered proprietary.

Respondents may optionally identify other activities, capabilities, or deliverables they believe would be of benefit to this tasking. The purpose of this RFI is for Market Research and to gather input for use in further defining the requirement only, and to identify interested and potentially capable vendors.

Submission: Responses to this RFI shall be submitted via email to kevin.pendleton@va.gov no later than 4:30 PM Eastern Standard Time (EST) on Friday, June 20, 2025.

Depending upon the responses received, VA may request additional information, may conduct future question and answer sessions, or may conduct meetings or an industry day.

52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract based on this RFI or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This Request is issued for the purpose of market research, information, and planning purposes. (End of provision)