RFI_Attach_1_Editable_Contractor_RFI_Survey_Response_(Post).docx
DOCX document 45 KB Posted
- Solicitation number
- DOIDFBO250042
About this file
This document is a Request for Information (RFI) survey response template for a Department of Health and Human Services (HHS) Administration for Children and Families (ACF) repatriation case management and financial support services contract. The survey seeks detailed information from potential vendors about their capabilities to provide comprehensive case management services for repatriates, with specific requirements including multilingual support, geographic coverage in seven key locations (Texas, California, Florida, Illinois, Michigan, New York, and the National Capital Region), and ability to provide direct assistance procurement and financial tracking.
The RFI solicits extensive vendor details including company information, business categories, government contract vehicles, experience with human services case management, international coordination experience, staffing capabilities, language assistance services, financial audit history, risk management expertise, and performance reporting systems. Vendors are asked to respond to 31 detailed questions about their organizational capabilities, with responses limited to 10 pages (plus an optional 15-page capability statement), and are expected to demonstrate experience working with federal, state, and local agencies while maintaining robust data security and compliance standards.
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INSERT Vendor NAME HERE HHS ACF RFI Survey Response Vendor HHS ACF RFI Survey
· Please provide answers to all questions based on your proposed solution and any customization required to meet the specifics of this RFI.
· The response is limited to 10 pages with no smaller than 11-point font. However, you may use the Optional Capability Statement, Advice, and Considerations (item 2 under section 1.5 Submission Instructions) to augment your response. This optional item is limited to 15 pages.
· If the information is not applicable to your company, indicate “X” in the “N/A” column.
· In a response that requires ONLY a Yes or No response, indicate an “X” in the appropriate column.
| # |
| RI # |
| Requested Information (RI) |
| N/A |
| YES |
| NO |
| Vendor Response |
GENERAL (G)
| 1 |
| G1 |
| Company name |
Company name:
Company address
Company address:
| 2 |
| G2 |
| Unique Entity Identifier (UEI) |
| 3 |
| G3 |
| Name and contact information of the individual responsible for the information contained in this RFI response. |
Name (First, Last):
Name (First, Last)
Position Title
Position Title:
Phone number.
Phone number:
E-mail address.
E-mail address:
Web site URL
Web site URL:
| 4 |
| G4 |
| Company physical location (City and State) – i.e., where is the office located that would support this requirement. |
| 5 |
| G5 |
| Which business categories do you fall under? Please select all that apply in the ‘yes’ or ‘no’ column. |
1. Large Business
2. Small Business (SB)
3. Small Disadvantaged Business (SDB)
4. Section 8(a) Business
5. Woman-Owned Small Business (WOSB)
6. Economically Disadvantaged Woman-Owned Small Business (EDWOSB)
7. Historically Underutilized Business Zone (HUBZone) Small Business
8. Veteran-Owned Small Business
9. Service-Disabled Veteran-Owned Small Business (SDVOSB)
10. Indian economic enterprise (IEE)
11. Indian Small Business Economic Enterprise (ISBEE)
| 6 |
| G6 |
| What Government-Wide Acquisition Contracts (GWACs), General Services Administration (GSA) Federal Supply Schedule(s) (FSS) Multiple Award Schedules (MAS), and other Government-Wide Contracts do you currently hold that could support this requirement? Provide each overarching GWAC/GSA FSS, IDIQ contract number. |
GWACS (List all that apply):
GSA MAS (List all that apply):
| 7 |
| G7 |
| Recommended period of performance for this type of requirement. |
| 8 |
| G8 |
| Recommended type of contract vehicle for this type of requirement |
| 9 |
| G9 |
| Recommended North American Industry Classification System (NAICS) |
| 10 |
| G10 |
| What is the recommended price arrangement for this requirement. If needed, please clarify based on the individual task areas: |
· Program Management
· Program Management
· Case Management Support Services
· Case Management Support Services
· Financial Support Services
· Direct Repatriate Support Services
· Financial Support Services
· Direct Repatriate Support Services
| 11 |
| IE.1 |
| In your estimation how much of this potential requirement would your company need to subcontract to other companies? |
| 12 |
| IE.2 |
| How much lead time would your company need from notification of award to start of contract performance for this type of requirement? |
| 13 |
| IE.3 |
| Based on the provided information, would your company submit a quote/proposal? |
| 14 |
| IE.4 |
| Do you provide this service and/or product commercially? |
| 15 |
| IE.5 |
| Does your company have the capability to perform all required services in the Draft Requirements Documents? |
| 16 |
| IE.6 |
| Does your company have similar or previous experience with the type of work outlined in the Draft Requirements Documents? |
| 17 |
| IE.7 |
| Does the Draft Requirements Document contain sufficient information that would enable you to adequately respond to an RFQ? |
| 18 |
| IE.8 |
| Describe your organization's experience providing case management for human services, financial support services, and grants management in a federal human services environment. |
| 19 |
| IE.9 |
| Detail your current and prior experience supporting programs involving international coordination or vulnerable populations (e.g., unaccompanied minors, individuals with medical or mental health needs)? |
| 20 |
| IE.10 |
| Can you meet the staffing and deployment requirements for case managers in the geographic locations outlined in the PWS (e.g., TX, CA, FL, IL, MI, NY, National Capital Region [Washington, D.C.; Maryland; Virginia])? |
| 21 |
| IE.11 |
| Describe your organization's experience providing case management services to connect clients to human services programs and resources, including examples of how your organization worked with federal, state, and local agencies to coordinate services. |
| 22 |
| IE.12 |
| Describe your organizations approach to conducting human services intake assessments, triaging cases, and identifying resources to meet a client’s identified/reported needs. |
| 23 |
| IE.13 |
| The PWS references use of OHSEPR's designated case management database. Describe your experience implementing, adapting to, and training staff on new case management systems. Describe your approach to ensuring data accuracy and compliance with federal data security requirements. |
| 24 |
| IE.14 |
| Multilingual Capabilities: Our program serves repatriates who may speak various languages. What languages are currently represented among your staff, and what methods do you employ to provide language assistance services within 2 business days? |
| 25 |
| IE.15 |
| Direct Assistance Procurement: The PWS requires the ability to procure temporary assistance for repatriates (e.g., lodging, medical transport). Describe your organization's capabilities to quickly procure and account for these types of services, including your financial tracking systems and reimbursement processes. |
| 26 |
| IE.16 |
| Describe the systems and controls your organization uses to track expenditures for federal debt collection processes. |
| 27 |
| IE.17 |
| Describe your organization’s history in conducting financial audits and accounting from multiple parties and sources. |
| 28 |
| IE.18 |
| Geographic Coverage: Our requirement specifies case managers located in Texas, Illinois, Florida, New York, California, Michigan, and the National Capital Region. Detail your organization's current geographic presence in these locations and your strategy to recruit qualified personnel in that will begin working from these areas within 30 days of contract award. |
| 29 |
| IE.19 |
| Describe your experience in developing, communicating, and executing risk management plans or strategies in support of a federal client. |
| 30 |
| IE.20 |
| What tools or systems do you use to manage and report on performance data (e.g., for monthly reports, case summaries, expenditure tracking)? |
| 31 |
| IE.21 |
| Can you provide examples of reports you have developed for similar programs (e.g., Congress, OMB, or internal stakeholders)? |
Contractor Survey Response to RFI # DOIDFBO250028 USACE CWBI/IGP Page 26 of 27
File details come from the government source that posted it. Updated .