RFI - Armored Car Services Jimmy Carter Library.docx

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

REQUEST FOR INFORMATION

Armored Transport Services for Jimmy Carter Presidential Library and Museum

88310325RFI0001

1.0 Introduction

The National Archives and Records Administration (NARA) is an independent Federal agency that helps safeguard and preserve our nation's history by overseeing the management of all Federal records. The stories of our nation and our people are told in the records and artifacts cared for in NARA facilities around the country and people can discover, use, and learn from this documentary heritage. The mission is to ensure ready access to the essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience.

NARA issues this Request for Information (RFI) to obtain information about vendors that are able to provide armored car transport services at the Jimmy Carter Presidential Library and Museum.

This RFI is intended strictly for market research. It is issued for information and planning purposes only and does not constitute a solicitation. Potential solutions presented may or may not lead to a solicitation. Any decision to proceed with a solicitation would be based, in part, on available funding.

2.0 Description/Objective

The National Archives and Records Administration (NARA), Jimmy Carter Presidential Library and Museum, in Atlanta, GA, requires armored transportation/bonded courier services for its bi-weekly bank deposit of cash, receipts and checks. NARA charges fees for its services and accepts monetary donations from the public. The cash receipts derived from these activities are deposited at a financial institution and used to finance specific projects in support of NARA’s mission. The contractor shall furnish all personnel, supervision, professional expertise, labor, equipment, materials, quality control, and other items necessary to provide armored transportation services to and from the locations specified in this Statement of Work (SOW). The period of performance is for a base year of twelve (12) months and four (4) option years of (12) months each and the initial start date on February 1, 2025. On average, each bank deposit contains less than $10,000.00 in cash and less than $25.00 in coins. However, these amounts may fluctuate due to variations in sales volume and monetary donations. The contractor shall pick-up bank deposits from Jimmy Carter Presidential Library and Museum (NARA) twice per month, on the second and fourth Wednesday, between the hours of 1:00 PM and 5:00 PM and deliver the deposits to the financial institution. The contractor shall also provide change order delivery. The contractor will not provide armored transportation services to NARA on federal holidays.

PICK-UP LOCATION:

The pickup location is National Archives and Records Administration (NARA) Jimmy Carter Presidential Library and Museum 441 John Lewis Freedom Pkwy NE Atlanta, GA 30307

DELIVERY LOCATION:

The delivery location of the financial institution is Truist Cash Vault, 1685 North Decatur Road NE Atlanta, GA 30307.

PICK-UP & DELIVERY CONFIRMATION:

The contractor’s employee(s) shall report to NARA’s Head Cashier or designated representative(s) who shall sign, date, and obtain a copy of the Contractor’s properly completed standard pick-up receipt. The contractor must provide a receipt for every deposit received from NARA at the time of pick-up. Such receipt, when signed by the contractor shall constitute evidence that the distinctively and securely sealed container(s) has been received, and that the contractor accepts, as stated, carriage of the distinctively and securely sealed container(s). Any and all liabilities which arise or may arise begin with the proper delivery of the distinctively and securely sealed container(s) to the contract carrier and terminate with the delivery of the distinctively and securely sealed container(s) by the contractor to the designated consignee (financial institution) and the receipt given to the contract carrier by the consignee. The contractor shall also maintain accurate and complete records in order to provide valid proof of delivery upon request.

3.0 Response Instructions

3.1 Content

Briefly describe your company, products and services, history, ownership, financial information, and other information you deem relevant. Provide points of contact, company address, phone/fax number, email, website, and business size and type (i.e. large business, small business, small disadvantaged business, HUBZone small business, woman-owned small business, service-disabled, veteran-owned small business).

You are encouraged to provide comments on the Armored Transport/Bonded Courier Services acquisition approach. Discuss your willingness to engage in a long-term agreement (ie. base year plus (4) option years. Furthermore, please include substantive responses to the following questions:

1. Address your experience providing armored transport/bonded courier services to the Government. If applicable, provide details of at least three (3) past engagements occurring within five (5) years of issuance of this RFI.

2. Describe in detail the services you have available to potentially satisfy the needs of the Government (ie. Change order services, cash-to-card kiosk services, etc.).

3. Describe your logistical approach and capabilities to provide armored transport/bonded courier services for the Jimmy Carter Presidential Library and Museum.

4. Provide feedback on our requirements. Specifically provide comments or potential constraints or risks you think you will face when executing this requirement.

5. If applicable, explain why you may have been aware this requirement existed but didn’t provide a quotation. Was there a barrier of entry that NARA should be aware of?

6. What tools and metrics do you use to measure performance?

7. Describe, in detail, your security program.

3.2 Format

RFI responses are limited to a total of 10 pages and must be in Microsoft Word format. Page size must be 8.5” x 11", font must be 12 point or larger, and margins must be at least 1". Supplemental product brochures or marketing materials outlining specifications and capabilities may also be submitted and will not be counted in the overall page count limits.

3.3 Due Date

Each RFI response should be e-mailed to the Point of Contact listed below. The subject of the email should be “Armored Transport Services for Carter Library RFI Response 88310325RFI0001”. Responses to this RFI should be received by 4:00 PM ET on December 6, 2024. Responses submitted after this date and time will not be accepted. Firms submitting responses via email are cautioned to allow one extra business day for delivery and confirm receipt of response as the e-mail will need to pass through IT security.

4.0 Disclaimer

This RFI is issued for information and planning purposes only and does not constitute a solicitation. The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received in response to this RFI that is marked “Proprietary” will be handled accordingly. Responses to the RFI will not be returned. Information provided in response to this RFI will be used to assess tradeoffs and alternatives available for determining how to proceed in the acquisition process and may lead to the development of a work statement. Responders are solely responsible for all expenses associated with responding to this RFI.

5.0 Industry Engagement

NARA may choose to engage with responders. However, such engagement is intended to clarify aspects of the response.

6.0 Point of Contact

Tyrell Jenkins, Contract Specialist (Contractor) sellers.jenkins@nara.gov